Consortium Finance Coordinator

Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.

Overall purpose of the role:

DRC is preparing for a multi-year humanitarian project which will be implemented through a Consortium of (I)NGOs in the Kigoma region of Tanzania. DRC is looking for a Finance Coordinator Consortium (open to Tanzanian nationals only) who will be responsible for the overall financial management of the Consortium budget, the day-to-day routine financial duties, review of budget/budget modifications and is the lead finance focal point for the Project Management Unit and acts as Technical Finance focal point for all Consortium partners Finance focal points.

Main Responsibilities:

• Working with the Consortium Partnership Coordinator, lead on assessing partner finance capacity and the development and delivery of finance capacity strengthening initiatives.
• Along with financial capacity strengthening initiatives to provide technical assistance to Consortium members as necessary to achieve and maintain high standards of compliance.
• Ensure the proper systems (process and tools) for monitoring the compliance for the Consortium and members are set up during the planning, implementation and close-out stage of the project.
• Monitor the financial aspects of Consortium and Implementing Partners in line with donor requirements and partnerships’ agreed policies and procedures with support from the Country Finance Managers.
• Ensure timely disbursement of funding to Consortium members/implementing partner according to instalment plans.
• Ensure accurate and timely recording and posting of monthly Consortium members/implementing partner expenses are done in DYN.
• Follow up with partner/Consortium members for reimbursement of any unspent funds.
• Ensure consortium partner’s compliance with relevant country statutory and other financial obligations such as taxes and statutory returns.
• Ensure all consortium required documentation for financial audits is in place.
• Ensure that financial, logistics and HR management systems and records from all the Consortium and members are complete, adequate in order to identify and protect the assets and interest of the partnerships.
• Undertake regular compliance visits to assess the compliance of financial, HR and logistics systems of Consortium and Implementing Partners and put forward recommendations for improvements where appropriate with support from Support Services Departments.
• Overseeing financial progress against agreed targets of the project, including monitoring of finance capacity strengthening initiatives targets among Consortium and Implementing Partners.
• Ensure that Consortium and members finance reports are thoroughly reviewed in coordination with the level of risk assessed and in accordance with DRC and the donor financial guidelines.
• Check the maintenance of a good filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
• Oversight of financial and administrative management of the programme overall (including liaison at Regional level, Country level and Consortium and Implementing Partners) ensuring compliance with DRC and the donor rules and regulations.
• Organizing and leading monthly BFU/TDL reviews meeting and monitor actual spending and advise Programme and Finance teams at Country Office level and Consortium and Implementing Partners Finance team on financial issues (overspends, underspends, compliance issues, clearing of outstanding advances etc.).
• Preparing budget modifications where needed in collaboration with Programme and Finance teams and Consortium and Implementing Partners relevant focal points.
• Minimizing financial risks by ensuring that partnership (implementing and consortium) members’ financial policies and procedures are strictly adhered to through predefined effective internal control systems.
• Ensure completeness, accuracy and validity of information regarding the payment documents before payments are done, including salary and share cost allocation.
• Ensuring the implementation of recommendations raised through internal and external audits, compliance audits, financial strengthening initiatives etc.
• Coordination with consortium members and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure all partners comply. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on a yearly basis where needed.
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• Coordination with the procurement and logistics departments of Implementing/Consortium members to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments in a timely manner.
• Providing financial management support for the close-out process and external audit process.

About you:

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

• Minimum 5 years of practical experience in financial management
• Proven experience in managing large budgets.
• Competence in providing technical guidance and training.
• Proven experience in working with national partners, local/government authorities.
• Working experience with relevant donors (e.g. UNHCR, ECHO, WFP, FCDO or BPRM guidelines)

Education

• Master's degree in finance/accounting or business administration.

Key stakeholders:

• Representants of the consortium members
• Area Manager
• HOP
• Economic Recovery and Protection Managers
• Grants Manager
• Donors

Languages:

• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)

Competency profile

• Compliance and Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others
• Understands humanitarian issues in Tanzania, and the region
• Willing to travel to project sites in Tanzania

Position Information

Employment category: Grade G

Reporting to: Grants Management Coordinator

Technical line manager: Head of Support Services

Provides Technical Supervision to: N/A

Direct reports: N/A

Unit/department: Support Services

Location: Kibondo, Kigoma - Tanzania

Providing equal opportunities  We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the  United Republic of Tanzania)

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online application form on www.drc.ngo under JOB.