Credit Administration & Monitoring Officer

CREDIT ADMINISTRATION & MONITORING OFFICER

Location : Head Office

Qualified candidates MUST send their CV & Cover Letter attached with all academic certificates.

All applications MUST be sent electronically through: Email: recruitment.tanzania@ubagroup.com

Email subject: CREDIT ADMINISTRATION & MONITORING OFFICER

Deadline: 21st January 2024

JOB OBJECTIVE(S)

To maintain an independent control and ensure presence of balanced mix of compliance with local policies, group policies and the Central Bank’s procedures and policies guidelines over:

The total credit portfolio

• The related securities and other sanction covenants/conditions .         
• Management and preparation of Credit Management Information reports and other returns
• Providing administrative support to Credit /Risk Management.
• Ensure compliance with Regulatory guidelines reporting requirements regarding Credit Risk
• Ensure acceptable security documentation standards as per Group requirements are maintained at all times including filing.

DUTIES & RESPONSIBILITIES:

• Mitigate operational risks by managing the end to end back office processes and overseeing a wide range of operational activities before and post disbursement of credit facilities to protect the financial strength and the reputation of the bank.
• Review all approval conditions and collate all legal documentation required before disbursement of each credit facility to ensure compliance as per credit approval and customer’s accepted offer letter.
• Ensure all pre-disbursementconditions including fee/charges and insurance payments are met before disbursement of credit facilities.
• Ensure offer letters are dully executed by the customers.
• Security documents are fully executed with registered Bank’s interest as it may apply.
• Ensure Credit availment tickets (CAT) are well prepared for each facility
• to be booked with appropriate contents for final approvals and manage drawdown/disbursementof approved facilities.
• Extract, coordinates analyze and interpret credit portfolio information
• for relevant audience, these include regulatory reports and Management Information reports.
• Daily monitoring of arrears/excess over the limits if any on accounts that are normal & in watch-list categories together with branches and recommending suitable actions thereof.
• Ensure all required reports for Central Bank, Board and Group are having appropriate contents and are timely submitted, no delays.
• Regularly review insurance policies for credit facilities and ensure that properties, equipments and inventories held by the bank are properly insured all the time.
• Responsible for daily monitoring of credit exposures and enforcing compliance with covenants, any adverse movement should be promptly escalated to the Chief Credit Officer or relevant authority.
• Own the valuation process for the bank’s collaterals and thus responsible for management of the bank’s panel of professional valuers.
• Responsible for instructing valuers to carry out professional valuations and tracking/monitoringof valuation reports for existing credits to ensure that they are always up to date as per policy requirements.
• Responsible for risk classification of accounts as per BOT guidelines monthly and quarterly and input of the same in the system and ensure they reconcile with remedial and Finance numbers.
• Responsible for risk classification of accounts as per IFRS 9 requirements
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• monthly and quarterly and input of the same in the system and ensure they reconcile with remedial and Finance numbers.
• Manage Reconciliation of General ledger accounts including suspended Interest accounts and provisions monthly.
• Follow-up of annual reviews/renewals of overdraft facilities and ensuring this is done by branches on time i.e. 3 months before expiry. Keeping a review calendar.
• Monitoring of settlement of Temporary overdrafts/Temporaryapproved excesses to ensure timely repayments.
• To attend to branches/borrowers’queries on interest calculations and other system related queries
• Manage site visits/collateral inspection reports.
• Timely and regular submission of credit data to data bank and remain in charge of credit reference agencies and respective processes
• Maintenance of ticklers (insurance, CACOM expiries, OD limits, documentation deferrals etc.)
• Custodian of all credit files and updating them accordingly.
• Ensuring that the bank achieves an audit rating that is acceptable or better in all credit reviews
• Attend to all other duties and responsibilities as will be assigned by Management

KEY PERFORMANCE INDICATORS:

• Net Recoveries Vs Budget
• Efficiency of loan recovery effort (cost of recovery as a % of remedial loan balance recovered)
• Proficiency on coordinating the restructuring and workout of problem loans Effectiveness in managing the activities of Remedial Mgt.
• Collections made on restructured accounts
• Effectiveness at executing scheduled and adhoc assignments.

JOB REQUIREMENTS:

Education:        Bachelor Degree (Business related degree/Accounting/Law/ Science etc.)

Experience:      3 years banking experience with over 2 years

in Credit Administration & Monitoring/ Credit Risk Operations.

KEY COMPETENCY REQUIREMENTS:

KNOWLEDGE:

• In-depth knowledge of lending products and best practices in core banking systems.
• Knowledge and experience in modern Credit Risk Management practices in Financial Services industry to provide visionary guidance on improvements and changes.
• Knowledge and effective application of all relevant banking policies, processes, procedures and guidance to consistently achieve required compliance standards or benchmarks.
• Knowledge of Loan & Collateral Documentation as well as the perfection process.

SKILL/COMPETENCIES:

• Interpersonal skills to effectively communicate with and manage customer expectations (internal and external), and other stakeholders who impact business performance
• Technical skills to effectively perform or guide performance of Credit Risk
• Management activities/tasks in a manner that consistently produce high quality of service
• Good communication skills
• Self-motivated to enable implementation of open communication, teamwork and trust that are needed to support performance and customer-service oriented culture.

How to Apply:

Qualified candidates MUST send their CV & Cover Letter attached with all academic certificates. All applications MUST be sent electronically through:
Email: recruitment.tanzania@ubagroup.com

The deadline for submitting the application is 21 January 2024.