Executive Assistant

INDUSTRY: OIL AND GAS

LOCATION: Arusha, Tanzania

HR World Ltd, on behalf of our client, we are seeking a highly organized and resourceful Executive Assistant who will provide executive-level support to senior management. The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring smooth day-to-day operations of the executive office while maintaining confidentiality and professionalism at all times.

Responsibilities:

• Manage executive calendars, schedule appointments, and organize meetings, conferences, and travel arrangements.
• Prepare, review, and manage correspondence, reports, presentations, and other confidential documents.
• Act as the first point of contact for internal and external stakeholders on behalf of the executive.
• Coordinate and follow up on projects, ensuring deadlines are met and deliverables achieved.
• Organize and maintain filing systems (both electronic and hard copy) to ensure easy retrieval of information.
• Handle incoming calls, emails, and requests, ensuring effective communication flow within the executive office.
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• Provide logistical and administrative support for events, board meetings, and workshops.
• Track expenses, process invoices, and support budget monitoring for the executive office.
• Maintain discretion and confidentiality in handling sensitive company information.
• Support in drafting policies, proposals, and communications as required by senior management.

Qualifications:

• Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum 3-5 years of experience in executive support or a similar role.
• Excellent organizational and time management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of digital collaboration tools is an added advantage.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and ability to work under pressure.

Interested candidates may send their CVs to career@hrworld.co.tz before 12th September 2025.

Only successful candidates will be contacted.