Executive Personal Assistant

Job Title: Executive Personal Assistant  

Reports To: Chief Executive Officer

Location:Dar Es Salaam / Bagamoyo

Key Responsibilities:

• Support the CEO by providing a high standard of personal executive level assistance to meet the needs of the CEO’s objectives, including a significant amount of diary management, setting up meetings, hospitality, travel and visa arrangements worldwide.
• Support the Executive Leadership Team, Board of Directors as required with setting up meetings, drafting agendas, taking minutes at the meetings.
• Conserves executive's time by reading, researching, and routing correspondence ie.drafting letters and documents; collecting and analysing information.
• Mail, fax, or email court documents to clients, or office staff.
• Schedule meetings, manage changes to a schedule, and keep the CEO informed of the day’s activities.
• Schedule and coordinate trips, pay for accommodations, and confirm meetings ahead of time
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
• Creative support and driving force behind ad hoc group projects management
• Compiling, preparing and sharing of minutes, reports, presentations and correspondence.
• Support the CEO in grant and funding applications.

Knowledge, Skills, Qualifications and Experience required for this Role 

Skills:

• Must have proven experience as an all-round executive level PA.
• The ability to listen and communicate confidently and clearly, both orally and in writing is essential.
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• Excellent knowledge and understanding of corporate laws and procedures.
• Demonstrated ability to create legal defensive or proactive strategies

Job Experience:

• 3 to 4 years relevant experience as Personal Assistant with legal background.

Education:

• Bachelor of Arts in Law.

Competencies required for this Role

• Good communication skills.
• Strong leadership qualities.
• Excellent interpersonal skills
• Time management skills together with diplomacy, tact and well-developed organisational skills.
• Attention to detail.

HOW TO APPLY: 

Frostan Ltd is an equal opportunity employer and the position is open to all. Qualified candidates should submit a CV and relevant certificates.  Only candidates with the required experience will be contacted.  Submissions to be sent to: Email: hr@frostan.co.tz: Closing date: 12 November 2021.