Finance and Administration Manager

Job Title: Finance and Administration Manager

Reporting Line: Managing Director 

Location: Dar es Salaam, Tanzania,

Closing date: Sunday, February 25, 2024

About HISP Tanzania

HISP Tanzania is a proud member of the global Health Information Systems Programme (HISP) network. As a part of this international network, we collaborate with our various partners worldwide to share knowledge, and best practices in information, technology, and governance.

We are architects of digital progress.

Our expertise lies in designing and implementing integrated information frameworks and solutions using open-source software and open standards. We thrive on challenges and excel at creating simplified solutions for the future.

Job Summary

HISP Tanzania is seeking for organized, self-motivated individual for the position of Finance and Administration manager. The successful candidate will be responsible for overseeing the administrative and financial management, accountability requirements and human resources management of the office. This position must assure the contractual integrity of all agreements entered into by the office, managing the procurement process and looking out for the interests of the organization. The Manager will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to the organization and its stakeholders.

Job Responsibilities/Specific Duties

Accounting/Finance

• Providing leadership, direction and management of the finance and accounting team.

• Providing strategic recommendations to the managing director and members of the executive management team.

• Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting.

• Advising on long-term business and financial planning.

• Establishing and developing relations with senior management and external partners and stakeholders.

• Reviewing all formal finance, HR and IT related procedures.

• Ensure that the finance and administration unit complies with laid down policies, procedures and regulations. 

• Co-ordinate the annual audit and follow-up on recommendations and action points raised by auditors 

• Organize the preparation, approval, and execution of the budget and ensure adequate budget control practices. 

• Review, develop and maintain sound reporting systems to facilitate effective financial management and strong internal control mechanisms.

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• Ensure an effective internal control system is maintained and adheres to statutory and fiscal requirements.

• Record, analyze and report management accounts accurately in accordance with rules and procedures.

• Develop, update and implement finance and tax strategies, policies and processes.

• Initiate and coordinate the formulation of business plans and annual budgets and monitor progress toward achievement.

• Review annual tax returns from consultants to ensure that they are properly computed and filed in accordance with the inland tax legislation and business strategy.

• Manage and supervise daily departmental accounting entries to ensure that the transactions are properly booked in accordance with generally accepted accounting principles.

• Provide accounting technical support to business units to ensure reported issues/complaints are addressed or corrected timely in accordance with service level agreements.

• Carries out any other tasks as assigned by the  Managing Director.

Administrative duties

• Oversee the recruitment of staff.

• Ensure that there is an adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies.

• Ensure the safe custody and security of all organizations’ assets including vital records (purchase contracts, proof of ownership documents, after sale service contracts, etc.) 

• Manage the performance of subordinate staff and develop and implement training and development plans to ensure their performance is aligned with business goals and objectives.

• Liaise with all stakeholders, for example, clients, government institutions, suppliers and other stakeholders to ensure that organization's interests are properly represented and safeguarded.

Required Experience and Qualifications

• Bachelor's Degree in Finance, Economics, Business Management, or a related academic field from an accredited institution.

• Minimum of 5 Years working experience in the field of finance, administration and accounting with 3 years at managerial level.

• Must possess CPA and or equivalent in accounting and finance professional.

• In-depth knowledge of operations, business management and financial performance analytics.

• Experience with computerized accounting and strong organizational and leadership skills.

• Excellent oral and written English. Proficiency in local/other languages is a plus.