Finance Assistant

Reference Number: 173878

Reporting to: Finance Team Leader
Technical Line Manager: Finance Manager
Unit/department: Support/Finance
Location: Kibondo, Tanzania
Employment category: Band I

About Danish Refugee Council (DRC)

Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.

Overall purpose of the role:

Under the supervision of the Finance Team Leader, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development and implementation of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.

Responsibilities:

Finance and accounting

• Daily accounting (bookkeeping) according to DRC operations handbook
• Handle Cash and bank payment vouchers needed for the day to day financial transactions.
• Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.
• Manage petty cash and clear cash advances upon request.
• Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
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• Issue cash receipts for all collected cash.
• Ensure all bank accounts statements are reconciled.
• Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.
• Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments done when needed.
• Create vendor Invoices in Dynamics for high value procurement.
• Process payment to vendors through bank cheques and Internet banking
• Process tax and all other statutory payments every month before deadline.
• Process payment of incentive workers on monthly basis.
• Stamp “PAID” all vouchers immediately after the payment is made.
• Create project expense journals for low value procurement
• Reconcile accounts payable and accounts receivable in DRC Dynamics.
• Correctly use DRC Dynamics functionalities in area of concern
• Support donor verifications and annual audits.
• Daily scan document to attach with the payment on dynamic system.
• Update Payment tracker on daily basis.
• Daily scan document to attach with the payment on dynamic system.
• Update the Finance Team Leader on cash balance everyday by COB.
• Assist the Finance Team Leader in other areas as required.

Experience and technical competencies:

• Minimum 2 years of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines
• NGO experience
• Advanced English proficiency
• Fluency in Swahili

Education:

Bachelor degree in Finance/Accounting or equivalent professional qualification

DRC Core Competencies:

• Striving for excellence
• Collaborating
• Taking the lead
• Communicating
• Demonstrating integrity

Note: DRC only accepts applications sent via their online application form.