Office Secretary

Duties and responsibilities

• Receive, interview and direct visitors accordingly
• Prepare letters and various documents
• Handle confidential and sensitive information
• Ensure that working tools are in good order and the working environment is well maintained.
• Receive and make telephone calls
• Maintain a register detailing records for incoming and outgoing mails and files
• Communicate information by typing, sending and receiving emails/faxes
• Keep diaries of events and make appointments for and on behalf of the designated officer
• ajiraOrganize and follow upon travel and related logistics for meetings, field visits and any other programmes
• Process, file, sort and retrieve information and
• Perform any other related duties assigned by the supervisor
  
  
  

Key Competencies required:

• Excellent communication skills in English and Swahili both speaking and writing
• Reporting skills
• Scheduling
• Supply management
• Microsoft office skills
• Professionalism, confidentiality, and organization
• Travel logistics
• Typing