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Personal Secretaries
Orascom Construction and Engineering Co. (T) Ltd
Job Description
Overview
Orascom Construction and Engineering Co. (T) Ltd. is a Tanzanian Company dealing with civil works, building contractor, decorations, timber works and other related activities situated in Dar es salaam, Ruangwa-Lindi and Dodoma.
The Company has various vacant posts of which qualified Tanzanians are invited to apply.
Key Responsibilities
- Welcome all visitors and ensure that they sign the visitors book.
- Ensure that all visitors are correctly referred and attended in a professional manner and ensure that the reception desk is managed at all times.
- Answer/redirect telephone calls, taking messages, receive/assist visitors and ensure communication is maintained at all times.
- Keep the reception area tidy and welcoming during office hours.
- Monitor the official stamp usage to avoid personal usage.
- Acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
- Organize and maintain conference room
- Coordinate meeting preparation.
- Ensure office and kitchen supplies are available.
- Coordinate cleanliness and organization of office premises and surroundings.
- Oversees the use and maintenance of the office equipment including the photocopier, printer to ensure that they are in working order and any default is reported. ajira
- Oversees proper running of utilities for the office such as electricity, v/ater and proper function of telephone and internet
- Coordinate receipt and del ivery of mails and courier services.
- Maintains and update staff attendance register.
- Carry out other secretarial duties as assigned by the Superiors.
Qualifications and Requirements:
- Form IV or above
- Must have certificate in Secretarial activities from recognized Institution
- At least 3 Years experience.
- Proficiency in MS Office windows
- Hands-on experience with office machines (e.g. printers, photocopiers, scanners etc)
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills
- A creative mind with an ability to suggest improvements
Applications are to be addressed to:
The Managing Director,
Orascom Construction and Engineering Co. (T) Ltd,
Tancot House, 01st Floor, Room No. 121,Pamba Rd/ Sokoine Drive,
P.O.Box 11121,
Dar es salaam
Deadline for Submission is on 15th May 2020