Personal Secretary II

DUTIES AND RESPONSIBILITIES

i.    Type confidential and open letters

ii.    Take care of all office facilities under custody

iii.    Answer correspondences involving routine matters

iv.    Check office registers to ensure that they are well maintained

v.    Receive and directing visitors

vi.    Keep minutes/records of meetings

vii.    Take dictations by shorthand

viii.    Receive, sorting and file mails

ix.    Initiate and maintaining own file system

x.    Prepare agendas and making arrangements for various meetings

xi.    Receive files, distributing to officers and collect them back to the registry after their use

xii.    Trace files, circulars and any other things requested by his/her superior for

           Office use

xiii.    Perform any other duties as assigned by his/her Superior

QUALIFICATION AND EXPERIENCE

Holder of Ordinary/Advanced Secondary education certificate, Must have attended Secretarial course and passed stage III exams from any recognized training institution. Also must have 80wpm in both  Shorthand  and hatimkato with literacy in computer programs such as Windows, Microsoft Office, Internet, E-Mail, Publisher and  have pass in both English and Kiswahili

REMUNERATION: PGSS 2.1