PERSONAL SECRETARY II - 2 POST

Job Description

• Take shorthand notes, type, tabulate, format, correct spelling and grammar and produce printed documents.
• Arrange appointments and meetings; attend official visitors and employees visiting respective offices.
• Handle mail, telephone messages, faxes, file or send them to the relevant destination.
• File and store documents.
• Scan documents in Memo Automation System as appropriate.
• Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Make travel arrangements and initiate applicable payments.
• Operate a range of office equipment such as computer, photocopier, fax.
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• Handle requisitions of stationery, machinery and equipment.
• Prepare responses to correspondence containing routine inquiries.
• Operate a range of office equipment such as computer, photocopier, fax.
• Perform other related duties as may be assigned by the supervisor.

Requirements

• Holder of Ordinary Diploma in Secretarial studies or its equivalent from a recognized institution with at least an Upper Second Class.
• Certificate of secondary education examination with passes in English and Kiswahili.
• Must have shorthand, hatimkato, 100wpm, as well as typing speed 50 wpm.
• Candidate must have three years of relevant post-qualification working experience.