Job Vacancy – Pharmacy Supervisor

Title: Pharmacy Supervisor

Duration: 12 months (Fixed Term Contract) – Full time position (100%)

Direct Reports: Project Medical Referent.

Location: Nduta Camp and Kibondo (Kigoma Region)

FOR NATIONAL STAFF ONLY

Introduction:

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Required Criteria:

Minimum Educational Qualification:

• Essential: Bachelor’s degree in pharmacy and registration in Tanzania.

Experience:

• Essential 1 year of demonstrated, experience as a pharmacist with a valid licence. Experience in MSF or other NGO’s in developing countries is desirable

Languages:

• Essential mission language: English and Swahili (Kirundi and/or French will be a plus.)

Objectives of the position:

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Main Responsibilities:

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
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• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section/Context Specific Accountabilities

• Consumption monitoring in IPD units, raising an alert in case of overconsumption or changes in trends, overstocks, shortages and expiries and offering solutions.
• Ensuring that the IPD units are adhering to the SOPs set as far as pharmacy management is concerned and report any changes to the manager.
• Supervision of the stock and ordering process (preparation, prioritization, follow up), including data entry and storing condition.
• Monitoring, supervising and closely follow up the overall movement, consumption, and proper recording of controlled drugs in the ledger books to different IPD units.
• Ensure the supervision of the hospital ward pharmacies and the OPD dispensary (cupboard, standard lists and NCD programme).
• Ensure the proper report in the medical meeting.
• Train and coach pharmacy assistants on key pharmaceutical issues especially OPD dispensers.
• Perform any other duties and accountabilities assigned by your supervisor.

Main Competencies& Knowledge:

• Essential computer literacy (word, excel and internet
• Basic computer skills
• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management

Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.

Application Details

All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Friday October 10th 2025 at 4:00 pm, Please quote the job title on the email subject “PHARMACY SUPERVISOR”

Important Note: All applicants must provide valid Tax Identification Number (TIN) information in their application. TIN is essential for employment with MSF.

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org. The applications can also be sent to P.O.Box 83 or can also be submitted at MSF offices situated in Nduta Refugees Camp, Kibondo District or at Plot N° 74, House 22, UPOROTO Street, URSINO Estate South, Dar se Salaam.or at MSF office situated in Liwale, Lindi.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-tanzania-hrmanager@geneva.msf.org

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED