Position Title: Procurement Officer – Warehouse and Property Log (1 position)

Reports to: Senior Procurement Manager

Employment Type: Full-time

Job Location: Dar es Salaam

Travel: Up to 10% in intervention districts outside of job location

Overall Job Function:

The Procurement Officer – Warehouse and Property Log is accountable for the overall warehouse operation, which receives, stores, moves and ships supplies, stock and materials & assets to and/or from the warehouse and ICAP offices. With safety, efficiency, and customer service being priorities, s/he manages the overall operation and ensures the safe and effective storage and distribution of supplies/goods on time and without damage.  S/he develops and implements both short- and long-term warehouse planning.

Specific Responsibilities and Duties:

• Prepare monthly warehouse reports for supplies shipped and received at the warehouse, ensuring that all damages or problems are recorded and accounted for.
• Coordinates stock movements reports from all ICAP regional stores, (IN/OUT status report, dead stock report, re allocation stock report etc.)
• Develop, implement, and enforce material-handling policies/procedures, and regulatory compliance procedures including for medical items in line with legislation requirement in Tanzania.
• Determine compliance with laws, regulations, and/or standards and complete appropriate documentation as required.
• Maintain accurate and up-to-date inventory records and ensure that inventory reports are prepared and distributed to the program leads as required and report to supervisor of any capacity or inventory problems.
• Ensure stock is maintained and rotated properly and regularly and that expiration dates are tracked.
• Prepare warehouse activity reports, including key performance indicators, daily/weekly operations reports, health and safety, human resources.
• Ensure all material-handling equipment, structures or materials are maintained, including regular safety inspections.
• Review the warehouse operation throughout the work process and at completion, including the daily “circle check” to ensure that all products are stored safely.
• Maintain proper security and good housekeeping of both premises and stock.
• Oversee security and general upkeep of warehouse, including regular maintenance of equipment
• Offer alternative solutions to system and procedural issues that may affect productivity and/or customer service or compromise health and safety
• Be accountable to the customer for both quality and quantity of output and resolve any problems.
• Continuously monitor effectiveness of the warehouse-operations strategies aimed at reducing operating costs, including wages, and improvement of quality-control procedures
• Act as the representative of the warehouse operations at management meetings.

• Develop constructive and cooperative working relationships within procurement team and across different units.
• Maintain ICAP property log for assets and inventory and quarterly provision of property Log reports.
• Develop asset and inventories disposition plans for implementation.
• Develop assets replacement plan
• Perform any other tasks assigned by the supervisor.

Qualifications, Knowledge, and Skills:

• Required Education: Bachelor’s degree or higher in business administration, accounting, logistics, and/or procurement.
• Required Work Experience: Minimum 3 years of relevant work experience in public/private sector working in assets and inventory management.
• Must be familiar with PEPFAR/CDC and other donors’ rules & regulations.
• Good writing and analytical skills.
• High level of integrity is required