Program Accountant

Job Description and Specifications

Reference Number: HTZ PA-01/2025 (02 Posts)

Job type: Full-time

Job Summary – Purpose

The position is responsible for financial management of assigned projects through effective coordination of grants for compliance with policies and procedures, and existence of effective systems; review of grant proposals/grant applications; and ensuring compliance with donor terms and conditions. The position also ensures timely disbursements of funds for program work, qualitative financial donor reporting and effective management of close-outs. It ensures adherence to professional standards as well as the organization’s policies, procedures, structures and systems.

Duties and Responsibilities

• Responsible for all accounting processes and transactions and financial management relating to assigned projects; ensuring accuracy, timely data update and reconciliation.
• Ensure that invoices received relating to the projects reconciles to purchase orders, and matching receipts to purchase orders before forwarding for processing.
• Maintain an updated overall project Expense Posting Schedule to ensure there is sufficient liquidity before expenses are incurred.
• Prepare monthly financial donor and management reports, analysing monthly project variances of actuals vs budgets, giving notes and advice where applicable.
• Offer professional assessment of financial matters relating to assigned projects and advice on ways of improving overall project performance.
• Carry out trial balance analysis to guarantee correctness of the balances, coding and transaction management.
• Carry out analysis of quotations and expense requests from branches to ensure that expenses incurred are in line with contractual terms of the project.
• Undertake monthly analysis of project budgets to ensure they are relevant and reflect project implementation progress taking into consideration any expected changes and assumptions in the short-term forecasts.
• Receive, verify and approve payment claims and supporting documents.
• Prepare and submit projects reports for management and donors as per schedules for information and decision making.
• Verify and approve all bank reconciliations, stationery and fixed assets schedules from the branches.
• Offer project financial management advice to Operations team including ways of improving overall project financial performance.
• Support internal and external audit processes in relation to assigned projects and ensure audit requests are delivered as required.
• Develop and maintain effective working relationships with Operations team, Finance team and all stakeholders.
• Maintain safe use and custody of passwords for computerized accounting systems.
• In charge of all fixed assets posting, verify stationeries and review fixed assets schedules from the branches including disposal and monthly depreciation reports.
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• Facilitate training and capacity building of staff on donor funding management.
• Maintain safe and proper record keeping by filling source documents, vouchers and any other supporting accounting documents for future references.
• Ensure that the organizations’ assets and resources are safeguard from financial loss through by maintaining strong internal systems and controls.
• Ensure effective supervision of staff including support to recruitment, coaching and mentoring, performance management, and timely handling of grievance and disciplinary issues.
• Facilitate and document budget reallocations/revisions.
• Perform any other duties as may be assigned by the Supervisor from time to time.

Knowledge, Skills and Abilities

(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training)

a. Level of Education/Academic Qualification

University Degree in any of the following disciplines: Commerce, Accounting, Finance, Business Administration, Strategic Management or any related areas.

b. Specialized Training/Professional Qualifications

• Professional qualification such as CPA (T).
• Knowledge of general risk management and business management.
• Active member of the Institute of Certified Public Accountants of Tanzania.

c. Competencies/Abilities/Skills Required

• Proven experience in financial management, grants management and auditing.
• Working knowledge of computerized accounting and other computer application packages.
• High level of integrity to be able to handle assets, cash and cash related transactions.
• Good interpersonal skills to be able to relate to people of diverse backgrounds.
• Good analytical skills and attention to detail.
• Basic auditing skills.
• Effective communication both oral and written in English and Kiswahili and report writing skills.
• Good organizing skills.

d. Relevant Work Experience

At least 3 years’ experience in a similar position.

Application Process

Qualified and interested candidates should forward a cover letter and CV, citing the Position and Reference Number to careers@handinhandea.or.tz on or before close of business by 07th July, 2025. Only shortlisted candidates will be contacted.

Contact Information

• Website: http://handinhand-ea.org/
• Address: PO Box 7152 Arusha
• Telephone: +255 27 254 7559
• Social Media: Follow us on @HandinHandTZ
• Organization: Hand in Hand Eastern Africa – Tanzania
• Motto: Giving Hope, Dignity and Choice