Program Officer, Early Detection of Breast Cancer Program

Position Summary

The Program Officer will provide programmatic support and overall coordination to the technical team in the day-to-day implementation of breast cancer early detection program activities at national and sub-national levels. Based in Dar es Salaam and Zanzibar, s/he will also lead coordination of project operations and provide logistical support to implementation of breast cancer early detection activities in Tanga region. The Program Officer will also coordinate the planning of field activities for efficient implementation of all activities and will support technical teams with timely reporting of all activities implemented. S/he will also be responsible for supporting the organization of all meetings and workshops, overseeing activity budget preparation, and initiating the procurement process for various program supplies and equipment in alignment with the Jhpiego policies for all regions. The Officer works closely with R/CHMTs to ensure the delivery of quality clinical breast examination (CBE) services in health facilities as per national cervical cancer control strategies and project work plan. This includes working closely with regional technical team to ensure capacity building for service providers, surgeons, radiologists and ensure effective implementation of CBE/diagnostic service protocols. The Officer will support activities that build the capacity of MOH technical staff, including RRCHCO/DRCHO/RHMIS/DHIMS and health care providers in early detection of breast cancer programming. S/he will assist in the development of project work plans, objectives, scopes, budgets and contribute to build capacity of R/CHMTs to take a leading role in; planning project-based activities, monitoring programme progress against established milestones and deliverables and track key performance indicators. S/he will also be responsible to actively maintain accurate and up-to-date programme documentation and contribute to project quarterly report writing.

Reports To

• Advisor – Monitoring and Evaluation
• Dotted Line Reports to: Project Technical Director

Position Supervised

• Intern, Part Time Employees/PA, Program Driver

Location

Dar es Salaam and Zanzibar

Required Positions

2 (Dar es Salaam – 1 Position, Zanzibar – 1 Position)

Responsibilities

Essential Duties and Responsibilities

1. Provide overall organization and coordination of project activities across breast cancer early detection
2. Facilitate timely implementation of Project activities in project sites by coordinating project operations and logistical support.
3. Collaborate and communicate with regional and district-based stakeholders in the planning of field activities to ensure maximum service integration and quality improvement in breast cancer early detection program
4. Work closely with Jhpiego Finance, Administration, and Procurement teams to ensure timely implementation as well as adherence to donor and Jhpiego policies and procedures.
5. Work closely with the technical staff in the region to prepare financial reports for advance/reimburse funds for ongoing activities.
6. Prepare and submit timely monthly and quarterly programmatic implementation plans and reports as per the project work plan
7. Support the programmatic team by organizing the central project filing system, ensuring the integrity of official documents, including correspondences with the Ministry, donor, and other partners.
8. Support the technical director, technical officers, M/E advisor to keep track of program deliverables and ensure access to Contracts and other documents for Project collaboration.
9. Contribute to documenting and dissemination of Project success stories during routine programming.
10. Collect notes and reports of the project's progress meetings for documentation and follow-up.
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11. Establish and maintain program management tools across project teams and field offices
12. Build capacity of program assistants, interns and part time employees in project coordination, organization, and reporting
13. Facilitate coordination among technical teams and other stakeholders
14. Archive primary project records and related events, meetings, press releases, and other technical and implementation documents
15. Manage the Project shared point to regularly document scientific papers, abstracts and reports in the project implementation areas
16. Develop project procurement plan
17. Assist in reviewing process and reconciling payment documentation from trainers, program, technical and management staff, and consultants.
18. Provide support in analyzing reports received from field sites, including financial reports.
19. Liaise with project consultants to facilitate arrangements for office space, secretarial assistance, special equipment, etc.
20. Travel as appropriate to program sites to assist in program logistics, including financial arrangements, equipment and supply coordination, and travel arrangements.
21. In consultation with the project management, conduct regular updates of partners' and stakeholders' contacts lists and make them available to staff.
22. Ensure materials needed for project activities, including trainings, are available in time
23. Help ensure that required technical and administrative reports are submitted in a timely way.
24. Assist with the organization of meetings, field visits, and other activities.
25. Assist with other programmatic and administrative duties as required.
26. Assist in the preparation of monthly, quarterly, and annual work plans.
27. Assist with gathering technical updates for program planning, training, evaluations, and other studies on related programs.
28. Facilitate training /capacity development of Ministry and other partner staff
29. Assist in the development of materials to include formatting, typesetting, content flow, and finalization of the document ready to print
30. Approve timesheets, manage annual reviews, approve annual leave and other JEMS related supervisory activities
31. Support sub-grantees in the program and financial management and reporting.

Required Qualifications

Qualifications and Requirements

• Bachelor’s Degree in Social Sciences, Public Health, Program Management or equivalent capacity in clinical medicine or demonstrated equivalent capacity through work experience.
• Minimum of 5 to 6 years of work experience in a voluntary, public, private sector, or NGO and program management skills
• Ability to coach, mentor, and develop technical capacity in regional and national programs and technical staff in the areas of women.s cancer, performance, and quality improvement
• Self-management is necessary (i.e., motivation, dealing with pressure, adaptability).
• Ability to communicate effectively, instilling trust and confidence.
• Ability to handle a variety of different assignments, sometimes under pressure of deadlines.
• Be cooperative, competent, hardworking, flexible, and dependable.
• Excellent verbal, written communications, and presentation skills.
• Excellent interpersonal skills, inspiring teamwork, and motivating fellow team members, consultants, and partners to achieve results.
• Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform.
• Computer literacy, particularly in the use of MS Word, Excel, and PowerPoint experience
• Excellent written and oral English and Kiswahili skills

Preferred Qualifications

• Experience with donor related programs
• Experienced in implementing early detection of breast cancer service deliveries and management