Project Coordinator

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

This role will coordinate the planning and implementation of VUMA project activities in collaboration with the project Manager, technical specialists and implementing partners to deliver major project objectives efficiently. She/he will ensure that the project is embrace in the theory of change and aligns with government guidelines and work towards gender equity during the undertaking of the activities.  She/he will participate in the planning, implementation and monitoring project progress, prepare donor reports and coordinate project meetings.  This position reports to the project Manager. 

Dimensions of the Role

• Assist Project Manager in coordination and support to relevant partners staff, project team and project beneficiaries in activities implementation processes.
• Coordinate regular project progress and review meetings with community volunteers, implementing partners and other stakeholders as needed
• Ensure effective monitoring and supportive supervision of partners activities as per supportive supervision plan developed
• Ensures Gender is mainstreamed into all project related activities in the region and maintain gender sensitivity towards staff and partners’ organizations
• Collection, documentation and sharing of project   case studies, success stories best practices and learnings in collaboration with M&E specialist and implementing partners.
• Coordinate and ensure activities base reports are developed and shared from the project implementing partners, Project assist and consolidates for monthly and quarterly updates.
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• Effectively Coordinate, Monitor, supervise and support all key/relevant stakeholders at regional and district level in project implementation region.
• Represent the project team in district and regional government and other stakeholders meeting or workshops.
• Under the direction of Program Manager, He or She will be responsible in coordinating the project administrative work, including preparation for the meetings, follow up on the procurements purchase requisitions and filed work plan
• Participates in the development of action plans, budget preparation, and help implement them to achieve project goals and results
• Performs any other duties to be assigned by Program Manager to support the achievement of project or organizational goals.

Accountabilities

• Prepare and submit to Project Manager high quality activity plan, weekly updates, quarterly and annual narrative report for all activity.
• Work with the Project Manager to provide effective coordination and management of partnerships as well as with all other actors with a focus on achieving desired results in line with desired project impact.
• Support timely communications of project activity plans with project partners and all other stakeholders to ensure smooth running of the project
• Ensure monitoring of project activity implementation by different project partners and ensure they are in line with the project detailed implementation plan
• Establish good working relations with children, families, community leadership, and community-based organizations (CBOs), government extension staff and other stakeholders at district levels
• Ensures that Plan International’s Safeguarding Children and Young People (SCYP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.