Records Management Officer Amana Bank Dar es Salaam, Tanzania
Full-Time
13th December 2024
Records Management Officer

Records Management Officer

Amana Bank Limited

Location: Dar es Salaam, Tanzania

Deadline: 2024-12-13

Email: jobs@amanabank.co.tz

Responsibilities

  • Develop and maintain a comprehensive records classification system to ensure easy retrieval and secure storage of records.
  • Organize both physical and digital records in accordance with company policies and industry standards.
  • Implement systematic indexing and filing procedures for documents, correspondence, contracts, reports, and other relevant records.
  • Establish and implement a records retention schedule based on legal, regulatory, and organizational requirements.
  • Coordinate the secure and timely disposal of records that are no longer needed, ensuring compliance with data protection and privacy laws.
  • Oversee the secure destruction of confidential records, ensuring no unauthorized access.
  • Advise Management on best practices for records management and legal obligations regarding record-keeping.
  • Develop procedures to facilitate the quick and efficient retrieval of records in response to internal and external requests.
  • Supervise and provide training on the handling of records/archives by agencies, staff, and volunteers.
  • Provide support to employees, managers, and external parties in locating and retrieving records as needed.
  • Maintain access control to sensitive or classified records, ensuring appropriate security measures are in place.
  • Oversee the transition from paper-based to digital records where applicable, including scanning, indexing, and archiving documents in electronic formats.
  • Ensure the integration of records management systems (physical and digital) with relevant enterprise software and databases.
  • Stay updated on emerging trends in records management technology and recommend upgrades or improvements.
  • Prepare regular reports for management regarding records management activities, compliance status, and risk mitigation efforts.
  • Serve as the primary point of contact for record-related inquiries within the organization.

Qualifications and Experience

  • Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, or related field.
  • Minimum of 3 years of experience in records management or a related field, with a strong understanding of records lifecycle management.
  • Experience with records management software, electronic document management systems, and database management.
  • Certified Records Manager (CRM) or other relevant certifications is an added advantage.

Knowledge and Skills

  • Strong organizational and time-management skills.
  • Excellent attention to detail, accuracy, and ability to manage large volumes of information.
  • Sound knowledge of legal and regulatory requirements related to archiving and records management.
  • Passion for championing and offering excellent customer service.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and records management software.
  • Good interpersonal and outstanding communication skills, both written and verbal, for reporting purposes.
  • Results-driven self-motivated personal.

Reports to: General Internal Services Manager

How to Apply: All applications (include application letter, Resume, academic and professional certificates) should be sent through: jobs@amanabank.co.tz

Only shortlisted candidates will be contacted.

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