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Senior Grants Finance Officer
World Vision
Job Description
About the job
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
MAJOR RESPONSIBILITIES
Activity
Budget Management and Monitoring. (20%)
- Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
- Provide lead in budgetary control to ensure that activities are implemented within approved budget
- Lead in the preparation and revision of budgets and implement budgetary management strategies.
- Perform Monthly financial analysis and share with project management for decision making.
End Results
- All project expenses are allowable, reasonable and allocable.
- No disallowed costs
- No overspending or underspending
- Budget revisions done timely.
- Timely and accurate decision making by project management based on the financial report.
Activity
Partner Management (20%)
- Conduct periodic project/partner visit for financial review and capacity building in finance management.
- Reviewing partners documentation, reports and posting them into the system on time to ensure no disallowed costs.
- Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.
End Results
The capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.
Activity
Financial Management (20%)
- Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
- Provision of technical assistance and awareness to project staff on all financial related issues.
- Maintain the project assets and have an updated asset register as per the donor and WV regulations.
End Results
Compliance with Donor and WV Guidelines
Activity
Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)
End Results
Zero tolerance to fraud is adhered to.
Activity
Ensure that project procurements are done on timely basis and as per WV policies (10%)
End Results
Procurement done on timely manner as per the procurement plan.
Activity
Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines. (5%)
End Results
Salary Reconciliations done on monthly basis.
Activity
Provide timely responses on project financial related matters (5%)
End Results
Financial Issues are resolved on time.
Activity
Facilitate annual project audits & monitor implementation of audit recommendations. (5%)
End Results
Successful audits and no disallowed costs.
Activity
Provide supervision to the grant finance and the drivers (5%)
End Results
Finance and logistics are well managed with the project.
Knowledge/Qualifications For The Role
ajira
Required Professional Experience
- Minimum of five years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
- Minimum three years of experience from an international NGO experience is preferred.
- Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
- Reporting preparation and presentation and the proven ability to translate technical
- Financial data into informative reports.
- Advanced computer skills in MS Office programs, particularly Excel
- Prior staff supervisory experience and strong organizational skills are desired.
- Excellent oral and written English skills.
Required Education, Training, License, Registration, And Certification.
- Bachelor degree in Accounting/ Finance/Equivalent.
- Professional qualification in accountancy such as ACCA or CPA
Preferred Knowledge And Qualifications
- Demonstrated ability in supervision.
- Experience in managing donor funds.
- Working knowledge of international donor funded projects/Other grants operations, finance services and practices.
- Good planning and organizational skills
- Tact and diplomacy in dealing with staff-related to work environment needs.
- Ability to maintain effective working relationships with all levels of staff and public.
- Experience working with an international organization will be an added advantage.
- Excellent computer skills in Excel & Sun-systems accounting software.
Travel and/or Work Environment Requirement
Travel to the field to support the project team and Partners as required.
Physical Requirements
To be located in Dar es Salaam or Dodoma.
Language Requirements
Fluent in Both English and Swahili
KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)
Grants Finance Manager SO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when needed.
Contact (within WV or outside WV)
Grants Finance Manager NO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when required
Contact (within WV or outside WV)
Project Manager
Reason for contact
This is the first line manager for administration guidance and project management
Frequency of contact
Daily basis
Contact (within WV or outside WV)
Project team
Reason for contact
Financial technical support
Frequency of contact
Daily basis
Contact (within WV or outside WV)
Cluster Senior Finance Administration Officer
Reason for contact
This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues
Frequency of contact
Daily basis
DECISION MAKING
Decisions are escalated through Senior Grants and Finance Manager and Director of Finance and support services.
CORE COMPETENCIES
☒ Be Safe and Resilient
☒ Deliver Results
☐ Build Relationships
☒ Be Accountable
☒ Learn and Develop
☐ Improve and Innovate
☐ Partner and Collaborate
☐ Embrace Change
Applicant Types Accepted
Local Applicants Only