Sponsorship Officer

Terms of Reference (TOR)

Good Neighbors is an international humanitarian development NGO founded in Korea in 1991. It was granted General Consultative Status by the United Nations Economic and Social Council (UN ECOSOC). The aim is to make the world a place without hunger, where people live together in harmony. In Tanzania, it was officially established in 2005 and our efforts work towards creating an environment where children’s rights are protected and sustainable development of communities through empowerment, leadership, and ownership.

Good Neighbors Tanzania Mwanza Area Office (GNTZ-MAO) launched its operation since 2009. GNTZ-MAO is implementing a three (3) years (2023-2025) phase II KOICA (Korea International Cooperation Agency) project which aims at promoting Optimal Growth and Development in Primary Schools Students through building a healthy environment on Kome Island.

KOICA Project

Project Name “Promoting Optimal Growth and Development in School-Age Children Through Building a Healthy Environment on Kome Island, Tanzania.”

Beneficiaries: Primary school students from 13 government owned schools

Objectives

• To strengthen health services and enhanced nutritional status through school meal program, Micronutrient Supplementation and Strengthen the capacity of School Management Committee Members
• To prevent parasitic infections and promotion of healthy growth through construction of water facility projects, Strengthen the capacity of WASH committee members, Toilet construction and Mass Drug Administration
• To raise awareness and behavioral change in local communities through Advocacy Campaigns Project Area Kome Island, Buchosa District Council, Mwanza Tanzania

CDP(Community Development Project)

Project Name: Kome and Chifunfu Community Development Project
Beneficiaries: Primary and Secondary School students from government schools

Objectives

• To manage the sponsorship operation for Community Development Projects ensuring compliance to Good Neighbors’s sponsorship systems and standards, and smooth integration of sponsorship operation with program implementation in order to consistently monitor the child’s development, sustain the relationship of the sponsor and the registered child and achieve the child well-being outcomes.

Project Area: Kome Island in Buchosa District Council and Chifunfu Ward in Sengerema District, Mwanza Tanzania

Position: Sponsorship Officer (1 Post)

Report to: Senior Sponsorship Officer

Location: Mwanza

Contract Period: 1 year (renewable during project period, contract extension is subject to funding availability, employee performance or/and mutual agreement)

Duties and Responsibilities

A. Project Planning and Implementation

• Managing and monitoring all registered children at Community Development Projects and Facilitate/link the communication between sponsor and a child through various reports and letters (Annual Progressive Report (APR), Annual Child Letter (ACL) & Gift Money (GM)/Gift Letter (GL)/ Card
• Managing the application of My Child Management System (CMS) program) through uploading and screening children’s data for Annual Child Letter-ACL, Annual Progress report-APR, Gift Money and Letter- GML, Child Intake Findings-CIF & Home Visiting activities.
• Working closely with CDP coordinator to make sure timely and successful implementation of all sponsorship management activities Gift Money (GM)/Gift Letter (GL)/ Card, APR, ACL and Home visiting.
• Timely preparation and submission of all activities plan, (Including direct service as well), necessary materials, Budget Requests and reports before and after the implementation of the activities.

• Participate in the preparation of bi-annual and annual Plan of Action (POA) for sponsorship activities execution.
• The Operation Officer will assume a role in planning, implementing, and supervising mass drug administrations in collaboration with the Ministry of Health and Buchosa District Council, midline and endline surveys for schools and communities, and conducting awareness campaigns for primary school students and communities. And any other duties as assigned by the supervisor.
nafasi za kazi

B. M &E, Reporting and Documentation

• Regular data collection and filing documents, and updating database of sponsored and non-sponsored children particulars in the My Child System.
• Facilitate effective monitoring of registered children through school attendance reports, my child system and home visiting.
• Checking children who are in need of emergency services and reporting to sponsorship manager for close follow up and necessary support.
• Conduct situation Analysis before and after implementation of the activity together with cross checking children lists and sharing with beneficiaries.
• Support other Operation activities in Chifunfu and Kome CDPs.    

C.    Partnership and Networking

• Cooperate with team members on preparing proposals and reports of Child Intake/Annual Progressive Report activities

• Mentorship and coaching to Community Development Committee (CDC) members and project teachers on identified gaps for Chifunfu and Kome CDP.
• Developing and or strengthening team work spirit, and demonstrating good performance.
• Perform any other related tasks as assigned by the supervisor.

D. Communication and Reporting

• Ensure all sponsorship management activities’ (GM/GL/C, ACL, APR, Dropout, Home Visit, Provided Service) reports are produced and submitted to senior sponsorship officer.
• Follow ups and manage sponsorship operations in communication with sponsorship service department at Head Quarter (HQ)
• Report and manage the best-case stories and produced the reports for all cases identified

Competencies and Qualification

Bachelor’s degree in Social Science, Community Development, and related field.

• At least 3 years’ experience in Social Work & Child sponsorship programs.
• Prior experience with Sponsorship programs/Child Management System (My Child) will be an added advantage.
• Proficiency in official reports, proposals and communication skills
• Ability to work with the community at the grassroots level
• Collaboration and team building skills, problem-solving skill
• Well-organized, resourceful with good planning and problem-solving abilities. A team player, flexible, quick-thinking, and able to work well under pressure. 
• Competence in Ms Office applications (Ms. word, Excel, and PowerPoint) 
• Commitment to the Organization vision, mission, values and goals.

Mode of Application

• All interested candidates, who meet the above requirements, please send their applications with an enclosed cover letter showing your competence and why you want to work with Good Neighbors Tanzania for the position on or before 27^th December 2023.
• When applying please attach detailed curriculum vitae containing complete names and addresses (postal, email, phone), together with names and contact details of three traceable referees.
• All applications (CV & Cover letter) should be in one PDF file by renaming his or her name.
• The application should be addressed to Project Manager  O. Box 367 Good Neighbors Tanzania, Plot No. 493, Block KV, 3rd Floor of the Olympic Petroleum Building located at Ghana Area, Mwanza Tanzania through E-mail: gntzmwanza@goodneighbors.or.tz
• Only shortlisted applicants will be contacted through their active mobile numbers and email addresses.
• Good Neighbors Tanzania will not be responsible for transport or/and accommodation during the interview, there will be no refund for the expenses incurred.
• Good Neighbors Tanzania has a zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s shared responsibility and all GN employees and partners are required to adhere to GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement of all employees and partners, in addition to related mandatory training.

Please send your CV and Cover Letter to gntzmwanza@goodneighbors.or.tz

This advertisement can also be found at Good Neighbors website goodneighbors.or.tz