Supplies Officer

Reporting to: Procurement Manager

Reference Number: Not specified

Purpose of Job

• Maintaining proper records of Purchase Orders, Insurance covers, and vehicle registration cards.
• Ensuring the organization makes wise purchases of office assets or services.
• Sourcing and engaging reliable suppliers and local vendors.
• Maintaining good relations and communication with existing suppliers.

Role Description

• Prepare, obtain approval, and issue official purchase orders/purchase order control sheets as appropriate.
• Manage the supplier database, including adding new suppliers or amending supplier names to reflect the correct legal/trading name.
• Participate in the application and vetting of new suppliers and ensure all KYC documents are in place.
• Provide procurement support in relation to best practice public procurement procedures and assist the procurement process generally.
• Set up and maintain Procurement files, including supplier contracts and vehicle registration cards.
• Monitor compliance with all new supplier contracts and the procedures involved in the whole recruitment process.
• Any other duties as may be assigned or allocated by the immediate supervisor.
• Assist the Procurement Manager in the discharge of his/her duty and undertake special assignments and/or duties as may be agreed with the Procurement Manager.

Daily Responsibilities

• Prepare the ordering/purchase of necessary goods and services (office assets).
• Prepare the purchase order control sheet.
• Prepare POs before submission to suppliers.
• Prepare documents necessary for registration card changes.
• Prepare the supplier's POs register, vehicle registration cards, and insurance PFIs.

Skills

• Graduate in Finance/Logistics/Procurement
• Relevant experience in a supplier role, procurement, or a related subject (at least 1 year)
• Good analytical skills
• Strong organizational and interpersonal skills
• Excellent oral and written English

Key Competencies

• Interpersonal & Communication skills
• Delivery of results
• Analysis & Decision Making
• Specialist knowledge, expertise, and Self-Development
• Drive & commitment to public service values

Qualities

• Ability to work effectively on your own initiative and in a team environment
• Commitment to personal and professional development
• Good team player and hard-working
• Knowledge of sourcing and procurement techniques
• Strong attention to detail and accuracy
• Effective communicator, with the ability to consult at all levels of the organization

Other

• Carry out work in accordance with the company's procedures and laid-out procurement policy.
• Perform assigned tasks with due diligence.
• Eliminate waste of whatever form, suggest the use of new practices, and contribute to the continuous improvement of the company.

How to Apply

For all interested candidates, kindly visit our website:  www.efta.co.tz  for applications.