The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Warehouse Supervisor.
Basic Function of Position: Incumbent is responsible for a full range of program management responsibilities relating to Post's warehousing operations. S/he oversees receiving, storing, re-ordering, and issuing expendable (EXP) and non-expendable (NXP) supply items to support the Embassy and serviced International Cooperation Administrative Support Services (ICASS) agencies at Post. NXP is $1.8 Million and EXP is $0.5 Million. Incumbent reports to the Locally Employed Staff (LE Staff) Property Management Unit (PMU) Supervisor and directly supervises five LE Staff.
Duties
(60%) OPERATIONS
The incumbent is in charge of the Mission warehouse on the Embassy compound and the temporary warehouse that is adjacent to the NEC. Directs the receipt, storage, and issuance of expendable (EXP) and non-expendable property (NXP). Ultimately responsible for the safekeeping and storage of all property in the warehouse. Performs all receiving functions, including unpacking, identifying, checking items against receiving documents, and acknowledging receipt of those documents. Moves incoming items to storage areas, using hand trucks, forklift trucks, and other materials handling equipment, and stores them in bins or on shelves or pallets, making best use of warehouse available space. Issues items based on an approved requisition or other document, picking the item from the storage area, adjusting storage area quantity tag appropriately, and assembling items by requisition or other document. Maintains
items at the warehouse in a clean and orderly fashion and ensures protection of valuable and fragile items. Prepares and sorts out household furniture sets for newcomers. Prepares and sets up items for functions to support mission agencies.
Distributes work orders on a daily basis among staff, ensuring assigned work is successfully completed. Monitors myService requests, Ariba requests, and intervenes if necessary. Acts as rater for annual performance reviews, assessing warehouse staff's skills and noting areas in which to improve. Prepares the training plan for the warehouse personnel for clearance by the PMU Supervisor and approval by the GSO officer. Ensures the organization chart is current and recommends any additional requirement to the PMU Supervisor. Provides support, guidance, and on-the-job training to all property management personnel. Conducts classes on safety and property management. The incumbent will be responsible for the day laborers contracts.
Maintains surveillance of the maintenance and security conditions of the warehouse (leakage, broken door, fire protection, key control, and other safety practices) in order to preserve and prevent theft and damages.
(25%) RECORDS MANAGEMENT
Responsible for inventory management, including receipt, transfer, issuance, and disposal of all property. Accountable for storage of records and files pertaining to property management. Monitors ILMS dashboards for errors and suggests solutions to overcome problems. Advises Accountable Property Officer of problems and solutions. Initials all documents before these are sent to the Accountable Property Officer. Is able to create ILMS reports as necessary.
(15%) LOGISTICAL MANAGEMENT
Manages staff that provides logistical support to a variety of activities including VIP visits, conferences, official ceremonies, community and representational events, APO and diplomatic courier deliveries and pickups. Is the warehouse POC for VIP countdown meetings for VIP visits by gathering information to assign to the respective units.
Requirements:
Valid driver's license (categories B, D, or E) is required
Education Requirements:
Five years progressively responsible experience in logistics management, including one year of supervisory experience in a customer service environment is required.
Evaluations:
Only shortlisted candidates will be contacted via email.
Qualifications:
Two years of College studies is required.
Benefits:
U.S. Mission in Dar es Salaam offers a compensation package that may include health, separation, and other benefits.
Other Information:
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
