Analyze your CV for Admin/Finance Assistant at UN Migration Agency (IOM)
Get a free, instant analysis of how well your CV matches this role. Identify ATS issues, keyword gaps, and actionable improvements to boost your chances.
About this job
I. POSITION INFORMATION
Vacancy Announcement IOM/KSU/019/2020Position title Admin/Finance AssistantPosition grade G4Duty station Kasulu, United Republic of TanzaniaPosition number To be CreatedJob family Resource Management UnitOrganizational unit 10004597Reports directly to Resource Management OfficerOverall Supervision Chief of MissionNumber of Direct Reports None
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of Chief of Mission, and the direct supervision of the Resource Management Officer, the following are the job responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Prepare the imprest report for Kasulu Sub Office and ensure all supporting documentation and signatures are complete before sending to Dar es Salaam.2. Plan daily petty cash and ensure the safe custody of all cash at hand. On a daily basis submit a petty cash replenishment request to the HoSO.3. Count cash float daily, ensuring that the mount on hand coincides with accounting spreadsheets.4. Maintain a filling system and ensure that paid vouchers are files in the order in which they entered to cashbook.5. Verify invoices and prepare all cash and cheque payments for utilities, office equipment and supplies, printing, and other contracts, services or running expenses. And ensure that all cash and the necessary supporting documents are provided before payment is made.6. Submit funding requests to IOM mission office in Dar es Salaam and ensure that sufficient funds are available locally and issue official IOM receipts for all collection made by the Sub office.7. Checking and ensuring that all TA’s and expense claims are duly completed, and all supporting documents are attached prior to dispatch to mission office Dar es Salaam for computation and reimbursement.8. Review Sub office internal controls and notify the HoSO and RMO of any potential weaknesses and propose corrective action required and prepare estimated cost for the budget preparation purpose.
9. Keep and update an inventory list and tracking system of all IOM assets in Kasulu and set up /streamline procedures to manage and safeguard all IOM assets/ supplies in Kasulu.10. Take part in all procurement activities, in line with needs of the IOM office in Kasulu and according to the IOM procurement policy. Set up and implement appropriate mechanisms to avoid fraud and ensure transparency. Apply for and follow up all duty VAT exemption applications for procured goods/services.11. Maintain personal files for staff members and make sure they are updated regularly, contracts for staff members are valid and issues on time, attendance records are updated, leave request submitted by the staff members properly registered in the excel spread sheet.12. Oversee the service provides for general cleanliness of the office premises, security and also monitor the maintenance of the office building, utilities, and communication.13. Provide introduction to newly recruited national staff, on entitlements and benefits as well as administrative procedures on other HR issues14. Perform other duties as may be assigned.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE EDUCATION
High School Degree/Certificate education in Finance, BusinessAdministration, or related field, with 4 years of working experience. Or
University Degree education in Finance, Business Administration or related field with 2 years working experience is required.
EXPERIENCE
Strong Computer skills especially in Ms. Excel, Word, and Outlook.
Experience with relevant financial discipline
Ensures the application of institutional financial policies and guidelines
Ability to pay close attention to details and work with minimal supervision
Ability to work under pressure and meet deadlines
Ability to work effectively and harmoniously with a team of colleagues
Time management and planning for accounting cycles
Ability to set up internal record tracking.
V. LANGUAGES
Required(specify the required knowledge) Desirable
Fluency in both English and Kiswahili, written and spoken, required.
Working knowledge of French and/or Spanish is advantageous.
VI. COMPETENCIES
The incumbent is expected to demonstrate the following values and competencies:Values – all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates the ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 1
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
How to apply:
Interested candidates should fill in the PH form(click the apply button to download form), submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int
Only electronic applications will be accepted
Kindly note only shortlisted candidates will be contacted & Vacancy is open for Internal & External Tanzanian Applicants.
“All the vacancies announced by IOM Tanzania are completely free and candidates are not at any point requested to pay a fee for applying or during the recruitment process’’
The deadline for submitting the application is September 14, 2020
Vacancy Announcement IOM/KSU/019/2020Position title Admin/Finance AssistantPosition grade G4Duty station Kasulu, United Republic of TanzaniaPosition number To be CreatedJob family Resource Management UnitOrganizational unit 10004597Reports directly to Resource Management OfficerOverall Supervision Chief of MissionNumber of Direct Reports None
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of Chief of Mission, and the direct supervision of the Resource Management Officer, the following are the job responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Prepare the imprest report for Kasulu Sub Office and ensure all supporting documentation and signatures are complete before sending to Dar es Salaam.2. Plan daily petty cash and ensure the safe custody of all cash at hand. On a daily basis submit a petty cash replenishment request to the HoSO.3. Count cash float daily, ensuring that the mount on hand coincides with accounting spreadsheets.4. Maintain a filling system and ensure that paid vouchers are files in the order in which they entered to cashbook.5. Verify invoices and prepare all cash and cheque payments for utilities, office equipment and supplies, printing, and other contracts, services or running expenses. And ensure that all cash and the necessary supporting documents are provided before payment is made.6. Submit funding requests to IOM mission office in Dar es Salaam and ensure that sufficient funds are available locally and issue official IOM receipts for all collection made by the Sub office.7. Checking and ensuring that all TA’s and expense claims are duly completed, and all supporting documents are attached prior to dispatch to mission office Dar es Salaam for computation and reimbursement.8. Review Sub office internal controls and notify the HoSO and RMO of any potential weaknesses and propose corrective action required and prepare estimated cost for the budget preparation purpose.
9. Keep and update an inventory list and tracking system of all IOM assets in Kasulu and set up /streamline procedures to manage and safeguard all IOM assets/ supplies in Kasulu.10. Take part in all procurement activities, in line with needs of the IOM office in Kasulu and according to the IOM procurement policy. Set up and implement appropriate mechanisms to avoid fraud and ensure transparency. Apply for and follow up all duty VAT exemption applications for procured goods/services.11. Maintain personal files for staff members and make sure they are updated regularly, contracts for staff members are valid and issues on time, attendance records are updated, leave request submitted by the staff members properly registered in the excel spread sheet.12. Oversee the service provides for general cleanliness of the office premises, security and also monitor the maintenance of the office building, utilities, and communication.13. Provide introduction to newly recruited national staff, on entitlements and benefits as well as administrative procedures on other HR issues14. Perform other duties as may be assigned.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE EDUCATION
High School Degree/Certificate education in Finance, BusinessAdministration, or related field, with 4 years of working experience. Or
University Degree education in Finance, Business Administration or related field with 2 years working experience is required.
EXPERIENCE
Strong Computer skills especially in Ms. Excel, Word, and Outlook.
Experience with relevant financial discipline
Ensures the application of institutional financial policies and guidelines
Ability to pay close attention to details and work with minimal supervision
Ability to work under pressure and meet deadlines
Ability to work effectively and harmoniously with a team of colleagues
Time management and planning for accounting cycles
Ability to set up internal record tracking.
V. LANGUAGES
Required(specify the required knowledge) Desirable
Fluency in both English and Kiswahili, written and spoken, required.
Working knowledge of French and/or Spanish is advantageous.
VI. COMPETENCIES
The incumbent is expected to demonstrate the following values and competencies:Values – all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates the ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 1
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
How to apply:
Interested candidates should fill in the PH form(click the apply button to download form), submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int
Only electronic applications will be accepted
Kindly note only shortlisted candidates will be contacted & Vacancy is open for Internal & External Tanzanian Applicants.
“All the vacancies announced by IOM Tanzania are completely free and candidates are not at any point requested to pay a fee for applying or during the recruitment process’’
The deadline for submitting the application is September 14, 2020