Analyze your CV for Examination Officer at CCBRT

Vacancy: Examination OfficerRef: 2026 – 27Comprehensive Community Based Rehabilitation in Tanzania (CCBRT) aims to be the leading provider of accessible specialized health services in Africa. CCBRT serves as a healthcare social enterprise and, through development programmes, supports the community and the most vulnerable. Committed to preventing lifelong disabilities wherever possible, CCBRT is also engaged in extensive maternal and newborn healthcare (MNHC) activities, including obstetric fistula repairs. Its Maternity and Newborn Wing serves as a referral centre for high-risk and emergency deliveries in the region of Dar es Salaam and the Eastern Zone of Tanzania.For the expansion of our services and strengthening our existing team, we are looking for an Examination Officer who is eager to work at CCBRT Medical Training College.The RoleCCBRT may not have the capacity to take all Examination Officers who show interest but will be able to take one to work in the CCBRT Medical Training College.ResponsibilitiesExamination AdministrationPreparing and implementing examination timetables.Coordinating preparation of examination venues and seating arrangements.Preparing attendance registers, examination packs, and invigilation materials.Deployment and coordination of invigilators.Monitoring examination sessions to ensure adherence to college examination regulations.Resolving operational issues arising during examinations.Examination Logistics and SecurityPreparing, packaging, distributing, and collecting examination papers and related materials.Maintaining secure custody and confidentiality of examination materials before, during, and after examinations.Recording the movement and accountability of examination papers.Reporting any examination irregularities or security concerns to the Examinations Officer.Ensuring examination materials are stored securely.Results ProcessingReceiving examination mark sheets from academic departments.Verifying completeness and accuracy of submitted marks.Capturing examination results into the student information management system.Compiling and verifying examination results.Preparing results for review and approval.Student Academic RecordsMaintaining accurate electronic and physical student academic records.Updating student examination histories and progression records.Filing and archiving examination documents in accordance with institutional procedures.Preparing transcripts, statements of results, and other academic documents.Ensuring confidentiality and proper management of student records.Supplementary and Special ExaminationsPerforming administration of supplementary, deferred, and special examinations.Preparing examination schedules and materials for supplementary assessments.Updating student records following supplementary examinations.Communicating examination arrangements to eligible students.Graduation and Certification SupportVerifying student academic records for graduation.Preparing graduation lists and certification documents.Producing transcripts and academic statements.Maintaining accurate graduate records and archives.Data Management and ReportingMaintaining examination databases and filing systems.Generating routine examination statistics and reports.Compiling examination performance data.Ensuring accuracy of examination information entered into institutional databases.Student Support ServicesResponding to routine student enquiries regarding examinations and academic records.Guiding students on examination procedures and regulations.Processing requests for result verification and academic document issuance.Providing administrative support during examination registration and clearance processes.Quality Assurance and Regulatory ComplianceEnsuring examination procedures comply with College policies and regulatory requirements.Assisting during academic audits, accreditation visits, and inspections.Maintaining examination records required for quality assurance and compliance.Supporting implementation of improvements in examination processes.Continuous ImprovementIdentifying opportunities to improve examination administration processes.Supporting implementation of digital examination and records management systems.Participating in staff development and training activities.Performing any other duties assigned by the Examinations Officer or Deputy Principal – Academic.The CandidateBachelor’s Degree in Education, Educational Administration, Information Management, Records Management, Business Administration, Public Administration, Statistics, Computer Science, or another relevant field.Training in examination administration, academic records management, or higher education administration is an added advantage.Minimum of two (2) years’ experience in academic administration, examinations, registry, records management, or a related field.Experience working in a higher learning institution, technical college, or health training institution is an added advantage.Experience using student information management systems or examination management software is desirable.If you are interested, please submit your curriculum vitae with 3 references and a cover letter telling us why you believe you are the right person for the role.ApplicationIf you are interested, please submit your curriculum vitae with 2 references and a cover letter telling us why you believe you are the right person for the role.CCBRT is an equal opportunity employer and encourages people with disabilities to apply. Please send your application via email to: recruitment.ccbrt@ccbrt.org.The selection process for shortlisted candidates contains several assessment rounds.Please indicate job reference number: 2026 - 27 | DEADLINE FOR APPLICATIONS: 10th September 2026