Analyze your CV for Executive Assistant at BRAC Tanzania
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About this job
Executive Assistant
Company: BRAC Tanzania Finance Limited (BTFL)
Reports To: CEO
Job Location: Country Head Office, Dar es Salaam, Tanzania
Job Responsibilities:
Conserves the CEO's time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunication.
Maintains the CEO's appointment schedule by planning, scheduling, and coordinating meetings, conferences, teleconferences, and travel within or out of the country.
Ensures the completion of assignments by following up on results with the departments that directly report to the CEO and make reports.
Manages the leave roster for the CEO's team as well as approves leave requests and procurements for the CEO's departments.
Manages all travel logistics for the CEO's trip including flight booking, online checking in, accommodation and transport on arrival.
Ensures operation of equipment by completing preventive maintenance requirements, following troubleshooting malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment.
Manages both electronic and paper filing systems in compliance with applicable record-keeping requirements.
Welcomes guests and customers to the office, in person or on the telephone and answers or directs their inquiries.
Manages petty cash; makes accountabilities and requisitions for any office supplies.
Participates in departmental budget preparation and procurement planning for the CEO's Office.
Organizes regular performance appraisals for the CEO's direct reports and formats all required reports and summaries.
Safeguarding
Ensures the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals for safeguarding implementation. Acts as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practices, promotes and endorses the issues of safeguarding policy among team members and ensures the implementation of safeguarding standards in every course of action.
Follows the safeguarding reporting procedure in case any reportable incident takes place, encourages others to do so.
Required Qualifications and Experience:
Must have a degree from a recognized university
Minimum 5 years' experience in a related role under a tight/busy environment.
Experience working in a financial institution will be an added advantage
Must have shorthand skills
Excellent oral and written communication skills
Excellent interpersonal skills
High level of integrity and confidentiality
Problem-solving skills
Planning and organizing skills
Discretion, good judgmental skills
Good team player with the ability to remain alert for long hours
Ability to prioritize activities and work independently
Ability to handle correspondence and draft appropriate responses
How to Apply:
If you feel you are the right match for the above-mentioned position, please apply by sending your CV and cover letter through email to: recruitment.tanzania@brac.co.tz with a subject "Executive Assistant".
Application Deadline: 2025-05-23
Only shortlisted candidates will be contacted.
BRAC Tanzania is an equal opportunity employer and is against all forms of Exploitation, discrimination and harassment at the workplace.
Company: BRAC Tanzania Finance Limited (BTFL)
Reports To: CEO
Job Location: Country Head Office, Dar es Salaam, Tanzania
Job Responsibilities:
Conserves the CEO's time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunication.
Maintains the CEO's appointment schedule by planning, scheduling, and coordinating meetings, conferences, teleconferences, and travel within or out of the country.
Ensures the completion of assignments by following up on results with the departments that directly report to the CEO and make reports.
Manages the leave roster for the CEO's team as well as approves leave requests and procurements for the CEO's departments.
Manages all travel logistics for the CEO's trip including flight booking, online checking in, accommodation and transport on arrival.
Ensures operation of equipment by completing preventive maintenance requirements, following troubleshooting malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment.
Manages both electronic and paper filing systems in compliance with applicable record-keeping requirements.
Welcomes guests and customers to the office, in person or on the telephone and answers or directs their inquiries.
Manages petty cash; makes accountabilities and requisitions for any office supplies.
Participates in departmental budget preparation and procurement planning for the CEO's Office.
Organizes regular performance appraisals for the CEO's direct reports and formats all required reports and summaries.
Safeguarding
Ensures the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals for safeguarding implementation. Acts as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practices, promotes and endorses the issues of safeguarding policy among team members and ensures the implementation of safeguarding standards in every course of action.
Follows the safeguarding reporting procedure in case any reportable incident takes place, encourages others to do so.
Required Qualifications and Experience:
Must have a degree from a recognized university
Minimum 5 years' experience in a related role under a tight/busy environment.
Experience working in a financial institution will be an added advantage
Must have shorthand skills
Excellent oral and written communication skills
Excellent interpersonal skills
High level of integrity and confidentiality
Problem-solving skills
Planning and organizing skills
Discretion, good judgmental skills
Good team player with the ability to remain alert for long hours
Ability to prioritize activities and work independently
Ability to handle correspondence and draft appropriate responses
How to Apply:
If you feel you are the right match for the above-mentioned position, please apply by sending your CV and cover letter through email to: recruitment.tanzania@brac.co.tz with a subject "Executive Assistant".
Application Deadline: 2025-05-23
Only shortlisted candidates will be contacted.
BRAC Tanzania is an equal opportunity employer and is against all forms of Exploitation, discrimination and harassment at the workplace.