Analyze your CV for Finance Assistant at Danish Refugee Council(DRC)
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About this job
Finance Assistant
Overall purpose of the role:
Under the supervision of the Finance Team Leader, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development and implementation of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.
Responsibilities:
Finance and accounting
Daily accounting (bookkeeping) according to DRC operations handbook
Handle Cash and bank payment vouchers needed for the day to day financial transactions.
Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.
Manage petty cash and clear cash advances upon request.
Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
Issue cash receipts for all collected cash.
Ensure all bank accounts statements are reconciled.
Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.
Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments done when needed.
Create vendor Invoices in Dynamics for high value procurement.
Process payment to vendors through bank cheques and Internet banking
Process tax and all other statutory payments every month before deadline.
Process payment of incentive workers on monthly basis.
Stamp” PAID” all vouchers immediately after the payment is made.
Create project expense journals for low value procurement
Reconcile accounts payable and accounts receivable in DRC Dynamics.
Correctly use DRC Dynamics functionalities in area of concern
Support donor verifications and annual audits.
Daily scan document to attach with the payment on dynamic system.
Update Payment tracker on daily basis.
Daily scan document to attach with the payment on dynamic system.
Update the Finance Team Leader on cash balance everyday by COB.
Assist the Finance Team Leader in other areas as required.
Experience and technical competencies:
Minimum 2 years of relevant work experience
Experience with carrying out admin tasks
Good communication skills
Advanced proficiency in Excel
Basic proficiency in PowerPoint and Word
Well-developed organizational and planning skills in order to meet deadlines
NGO experience
Advanced English proficiency
Fluency in Swahili
All DRC roles require the post-holder to master DRC’s core competencies:
Striving for excellence: Focusing on reaching results while ensuring efficient processes.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Education:
Diploma in Finance/Accounting or equivalent professional qualification
Languages:
English (Fluent, written and spoken)
Swahili (Fluent, written and spoken)
Key stakeholders: (internal and external)
Internal
Finance staff
Program Managers
Human Resources
Procurement and Logistics
Area Manager Tanzania
Area Manager Burundi
HOSS Tanzania/Burundi
Country Director Tanzania/Burundi
External
Incentive Workers
Donors
Local Auditor company in Tanzania
Local TAX authorities in Tanzania
NMB Bank
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.
Overall purpose of the role:
Under the supervision of the Finance Team Leader, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development and implementation of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.
Responsibilities:
Finance and accounting
Daily accounting (bookkeeping) according to DRC operations handbook
Handle Cash and bank payment vouchers needed for the day to day financial transactions.
Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.
Manage petty cash and clear cash advances upon request.
Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
Issue cash receipts for all collected cash.
Ensure all bank accounts statements are reconciled.
Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.
Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments done when needed.
Create vendor Invoices in Dynamics for high value procurement.
Process payment to vendors through bank cheques and Internet banking
Process tax and all other statutory payments every month before deadline.
Process payment of incentive workers on monthly basis.
Stamp” PAID” all vouchers immediately after the payment is made.
Create project expense journals for low value procurement
Reconcile accounts payable and accounts receivable in DRC Dynamics.
Correctly use DRC Dynamics functionalities in area of concern
Support donor verifications and annual audits.
Daily scan document to attach with the payment on dynamic system.
Update Payment tracker on daily basis.
Daily scan document to attach with the payment on dynamic system.
Update the Finance Team Leader on cash balance everyday by COB.
Assist the Finance Team Leader in other areas as required.
Experience and technical competencies:
Minimum 2 years of relevant work experience
Experience with carrying out admin tasks
Good communication skills
Advanced proficiency in Excel
Basic proficiency in PowerPoint and Word
Well-developed organizational and planning skills in order to meet deadlines
NGO experience
Advanced English proficiency
Fluency in Swahili
All DRC roles require the post-holder to master DRC’s core competencies:
Striving for excellence: Focusing on reaching results while ensuring efficient processes.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Education:
Diploma in Finance/Accounting or equivalent professional qualification
Languages:
English (Fluent, written and spoken)
Swahili (Fluent, written and spoken)
Key stakeholders: (internal and external)
Internal
Finance staff
Program Managers
Human Resources
Procurement and Logistics
Area Manager Tanzania
Area Manager Burundi
HOSS Tanzania/Burundi
Country Director Tanzania/Burundi
External
Incentive Workers
Donors
Local Auditor company in Tanzania
Local TAX authorities in Tanzania
NMB Bank
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.