Analyze your CV for Finance Assistant (Cashier) at Danish Refugee Council(DRC)
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About this job
Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.
Overall purpose of the role:
Under the supervision of the Finance Manger, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.
Main Responsibilities
Finance and Accounting
Posting Expenses report and cash advances in dynamics
Process Statutory Payments for (NSSF, PAYE, WCF, and SDL) before deadline
Follow up with HR to get control number for HESLB and make sure payment is done on time.
Follow up with vendors on EFD receipt and ensure receipts are attached to payment vouchers.
Making monthly payments to incentive workers for camps and host community
Timely uploading in dynamics monthly incentive workers payment/ Settlement
Creating Low Value payments journals in dynamics on daily basis
Assist the Finance Manager in other areas as required.
Prepare and participate in donor verifications and annual audits.
Creating vendor settlement journals (Pos and staff)
Stamp project stamp for all vouchers as per donor requirements
Stamp all low value procurement vouchers with “POSTED STAMP” immediately after expenses are posted in dynamics.
Follow up on all pending vendor invoices in dynamics and make sure they are cleared and settled.
Maintain proper filing of all financial documentation (vouchers, contracts, POs, etc.) and track all the payments made when needed.
Stamp “PAID” all vouchers immediately after the payment is made.
Create vendor invoice in Dynamics for high value procurement.
Prepare weekly cash counts and ensure reconciliation in DRC Dynamic
Update cashbooks on daily basis to reflect the actual status of existing cash count and cash count and cash/bank balance in all currencies.
Proceed with the incentive payment in both camps location.
Record on daily basis the invoices submitted to finance.
Support the finance officer with any additional tasks.
Reporting
Assist with collecting, reviewing, correcting and filing all financial progress reports from the partners
Support financial report preparations
Submit progress and status reports
Required knowledge and working experience
Minimum 1 year of relevant work experience
Experience with carrying out admin tasks
Good communication skills
Advanced proficiency in Excel
Basic proficiency in PowerPoint and Word
Well-developed organizational and planning skills in order to meet deadlines
NGO experience
Advanced English proficiency
Fluency in Swahili
Education
Diploma or equivalent professional qualification
Information
Employment category: Standards
Reporting to: Finance Manager
Technical Line Manager: Finance Manager
Direct report:N/A
Unit/department: Finance
Location: : Kibondo /Kasulu
Key stakeholders: (internal and external)
Finance staff
Program Managers
Human Resources
Procurement and Logistics
Area Manager Tanzania
Area Manager Burundi
HOSS Tanzania/Burundi
Country Director Tanzania/Burundi
Regional Office/Head Quarters
External
Donors
Local Auditor company in Tanzania
Local TAX authorities in Tanzania
NNB Bank
Overall purpose of the role:
Under the supervision of the Finance Manger, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.
Main Responsibilities
Finance and Accounting
Posting Expenses report and cash advances in dynamics
Process Statutory Payments for (NSSF, PAYE, WCF, and SDL) before deadline
Follow up with HR to get control number for HESLB and make sure payment is done on time.
Follow up with vendors on EFD receipt and ensure receipts are attached to payment vouchers.
Making monthly payments to incentive workers for camps and host community
Timely uploading in dynamics monthly incentive workers payment/ Settlement
Creating Low Value payments journals in dynamics on daily basis
Assist the Finance Manager in other areas as required.
Prepare and participate in donor verifications and annual audits.
Creating vendor settlement journals (Pos and staff)
Stamp project stamp for all vouchers as per donor requirements
Stamp all low value procurement vouchers with “POSTED STAMP” immediately after expenses are posted in dynamics.
Follow up on all pending vendor invoices in dynamics and make sure they are cleared and settled.
Maintain proper filing of all financial documentation (vouchers, contracts, POs, etc.) and track all the payments made when needed.
Stamp “PAID” all vouchers immediately after the payment is made.
Create vendor invoice in Dynamics for high value procurement.
Prepare weekly cash counts and ensure reconciliation in DRC Dynamic
Update cashbooks on daily basis to reflect the actual status of existing cash count and cash count and cash/bank balance in all currencies.
Proceed with the incentive payment in both camps location.
Record on daily basis the invoices submitted to finance.
Support the finance officer with any additional tasks.
Reporting
Assist with collecting, reviewing, correcting and filing all financial progress reports from the partners
Support financial report preparations
Submit progress and status reports
Required knowledge and working experience
Minimum 1 year of relevant work experience
Experience with carrying out admin tasks
Good communication skills
Advanced proficiency in Excel
Basic proficiency in PowerPoint and Word
Well-developed organizational and planning skills in order to meet deadlines
NGO experience
Advanced English proficiency
Fluency in Swahili
Education
Diploma or equivalent professional qualification
Information
Employment category: Standards
Reporting to: Finance Manager
Technical Line Manager: Finance Manager
Direct report:N/A
Unit/department: Finance
Location: : Kibondo /Kasulu
Key stakeholders: (internal and external)
Finance staff
Program Managers
Human Resources
Procurement and Logistics
Area Manager Tanzania
Area Manager Burundi
HOSS Tanzania/Burundi
Country Director Tanzania/Burundi
Regional Office/Head Quarters
External
Donors
Local Auditor company in Tanzania
Local TAX authorities in Tanzania
NNB Bank