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About this job
Package
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
Main Purpose of Position:
To maintain complete and accurate accounting records for G4S in compliance with company policies and
procedures.
Key Performance Areas:
1. Control with regard to accurate processing to GL
Ensure accurate processing to Date, Department, GL account codes, dr/cr, Supplier/Client
All general JV are reviewed and necessary support documents attached before approval and final processing
Daily review of GL to ensure processing is correct
Opening of new GL accounts as required from time to time, in line with company policy
All filing of finance related documents are done correctly
Maintain the GL on Pastel Evolution
2. Credit Control
Monitor credit controllers on a weekly basis to address any issued on debtors accounts
Monitor controller to ensure customers are contacted on daily basis to follow up on outstanding payments
Ensure customer statements and reminder letters are distributed on a monthly basis
Daily update of collections report
Weekly update of debtors reports required by Regional Office
Ensure that all Debtor recons are done monthly, accurately with necessary documentation (remittance advices)
3. Bank Reconciliations/Petty Cash
Weekly reviews of posting to ensure that postings are done correctly.
Month end review and sign off of the bank and petty cash reconciliation
Ad hoc cash counts of petty cash (all departments at Head Office)
Review unretired petty cash to ensure outstanding support documents are received
Month end counts of all petty cash
4. Cost Controls
Ensure actual spend are track against budget and forecast on a weekly basis
All spend to be approved by relevant Head of Department
5. Budget /Forecasting
Prepare budget/forecast templates for distribution to department heads
Review with departments heads
Consolidation of budget/forecast information into a consolidation budget for the company
Prepare budget reports as required
6. Cash flow management
Ensure the preparation of monthly cash flow and 3 months forecast
Ensure timely payment of suppliers in adherence to the supplier credit terms and inline with the cash flow plan
Statutory payment priority included CIT, PAyroll, Pension, VAT etc
7. Fixed assets management
Monthly check the GL for any additions and ensure the necessary Capex approvals are on the Capex file
Monthly check any capex disposal and ensure necessary approval is on the Capex File
8. Month-end procedures
Ensure month end reporting dates are communicate to the finance team
Proper planning to ensure regional month- end reporting due dates are adhered to
Ensure month end stock take are conducted and count and variance reports submitted for review and signoff
All processing is completed by the 2 nd working day and closing of the period on pastel evolution.
Ensure month end reconciliations are done and updated in the required format.
Ensure retained earning reconciliation are compiled every month
Review supplier files to ensure all supplier accounts are reconciled to a statement
Month end revaluation on pastel evolution
9. Month-end reporting
Prepare month end reports for review by Executives
Actual vs budget and forecast variance explained
Ensure reports are compiled by 3 rd working day of the month
BPC reporting workday 5:
Preparation of data to be loaded in to BPC (2 data loadingtemplate to be completed)
Review of data before loading into BPC for accuracy
Loading of data into BPC
Review and check numbers are correctly loaded.
Check intercompany matching report and ensure no variances are reported
Lock BPC for month end reporting
Intercompany accounts (payables):
Confirm all intercompany balances by the 3 rd working day
Ensure statement and invoices are received and filed
Reconcile all intercompany account to statements
Intercompany accounts (receivables)
Statements to be submitted to partner by 2nd working day
Balances confirmed by 3 rd working day
10. Audit preparations
Ensure company record keeping is done accurately
Ensure company is audit ready at all times
Year–End:
Communication with company auditors
Ensure company is audit ready
Provide all required support to external auditors/tax consultant
11. Performance management
All staff reporting to you are in possession of a job description
Performance review bi-annually
12. Finance Policies & Procedures
Ensure company policies and procedures are in in place
Annual revision of all finance policies and procedure in line with Group Company policies and procedures
13. Health & Safety
Ensure compliance to company policies and procedure
Ensure your direct reports are update with all policies and procedures
Regular discussion with staff on health and safety issues
Ensure all hazards are reported immediately in terms of company policies and procedures
14. Tax issues
Ensure compliance to all relevant tax requirements
Monthly corporate tax computations are performed
Ensure provisional corporate tax returns :
Provide all relevant information to tax consultants and tax computations are reviewed before approval
Ensure provisional tax returns are filed on time
Ensure provisional tax payments are done on time
Year end tax computations :
Ensure information is provided to tax consultants on time
Final tax computation reviewed before approval
Ensure annual tax returns are filed on time and payments are done as required
15. Group Financial Controls
Ensure the submission of Group financial controls by 22nd of every month
Balance sheet reconciliation
TB to BPC reconciliation
Submission of various GFC
Sending reminder to relevant department Heads on workday 1 reminding them of the GFC reports required by the 15th working
16. Other
Ensure annual insurance for business is renewed on time.
Statutory returns (VAT, PAYE, SDL, PPF, NSSF, WCF) are correct and submitted on time
Stock counts on a monthly basis
Uniforms stock - check the excel support is updated on a monthly basis with the movement.
Perform other finance related duties as required.
17. Competencies
Knowledge
● Knowledge of Financial principles and practices
● Knowledge of how to perform reconciliations
● Knowledge of company policies and procedures
● IFR standards
Skills
Excel
Basic computer – Windows,
Microsoft office
Communication English (verbal and written)
Delivering on objectives
Dealing with complexity
Team work
Attributes
Correspond with Debtors about collections
Follow up on outstanding issues on Debtor statements
Collections of Debtor cheques/cash
Honesty & integrity
Self-driven
Goal orientated
18. Minimum qualification
3 to 5 years financial accounting or relevant experience would be deemed appropriate for the level of the position
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
Main Purpose of Position:
To maintain complete and accurate accounting records for G4S in compliance with company policies and
procedures.
Key Performance Areas:
1. Control with regard to accurate processing to GL
Ensure accurate processing to Date, Department, GL account codes, dr/cr, Supplier/Client
All general JV are reviewed and necessary support documents attached before approval and final processing
Daily review of GL to ensure processing is correct
Opening of new GL accounts as required from time to time, in line with company policy
All filing of finance related documents are done correctly
Maintain the GL on Pastel Evolution
2. Credit Control
Monitor credit controllers on a weekly basis to address any issued on debtors accounts
Monitor controller to ensure customers are contacted on daily basis to follow up on outstanding payments
Ensure customer statements and reminder letters are distributed on a monthly basis
Daily update of collections report
Weekly update of debtors reports required by Regional Office
Ensure that all Debtor recons are done monthly, accurately with necessary documentation (remittance advices)
3. Bank Reconciliations/Petty Cash
Weekly reviews of posting to ensure that postings are done correctly.
Month end review and sign off of the bank and petty cash reconciliation
Ad hoc cash counts of petty cash (all departments at Head Office)
Review unretired petty cash to ensure outstanding support documents are received
Month end counts of all petty cash
4. Cost Controls
Ensure actual spend are track against budget and forecast on a weekly basis
All spend to be approved by relevant Head of Department
5. Budget /Forecasting
Prepare budget/forecast templates for distribution to department heads
Review with departments heads
Consolidation of budget/forecast information into a consolidation budget for the company
Prepare budget reports as required
6. Cash flow management
Ensure the preparation of monthly cash flow and 3 months forecast
Ensure timely payment of suppliers in adherence to the supplier credit terms and inline with the cash flow plan
Statutory payment priority included CIT, PAyroll, Pension, VAT etc
7. Fixed assets management
Monthly check the GL for any additions and ensure the necessary Capex approvals are on the Capex file
Monthly check any capex disposal and ensure necessary approval is on the Capex File
8. Month-end procedures
Ensure month end reporting dates are communicate to the finance team
Proper planning to ensure regional month- end reporting due dates are adhered to
Ensure month end stock take are conducted and count and variance reports submitted for review and signoff
All processing is completed by the 2 nd working day and closing of the period on pastel evolution.
Ensure month end reconciliations are done and updated in the required format.
Ensure retained earning reconciliation are compiled every month
Review supplier files to ensure all supplier accounts are reconciled to a statement
Month end revaluation on pastel evolution
9. Month-end reporting
Prepare month end reports for review by Executives
Actual vs budget and forecast variance explained
Ensure reports are compiled by 3 rd working day of the month
BPC reporting workday 5:
Preparation of data to be loaded in to BPC (2 data loadingtemplate to be completed)
Review of data before loading into BPC for accuracy
Loading of data into BPC
Review and check numbers are correctly loaded.
Check intercompany matching report and ensure no variances are reported
Lock BPC for month end reporting
Intercompany accounts (payables):
Confirm all intercompany balances by the 3 rd working day
Ensure statement and invoices are received and filed
Reconcile all intercompany account to statements
Intercompany accounts (receivables)
Statements to be submitted to partner by 2nd working day
Balances confirmed by 3 rd working day
10. Audit preparations
Ensure company record keeping is done accurately
Ensure company is audit ready at all times
Year–End:
Communication with company auditors
Ensure company is audit ready
Provide all required support to external auditors/tax consultant
11. Performance management
All staff reporting to you are in possession of a job description
Performance review bi-annually
12. Finance Policies & Procedures
Ensure company policies and procedures are in in place
Annual revision of all finance policies and procedure in line with Group Company policies and procedures
13. Health & Safety
Ensure compliance to company policies and procedure
Ensure your direct reports are update with all policies and procedures
Regular discussion with staff on health and safety issues
Ensure all hazards are reported immediately in terms of company policies and procedures
14. Tax issues
Ensure compliance to all relevant tax requirements
Monthly corporate tax computations are performed
Ensure provisional corporate tax returns :
Provide all relevant information to tax consultants and tax computations are reviewed before approval
Ensure provisional tax returns are filed on time
Ensure provisional tax payments are done on time
Year end tax computations :
Ensure information is provided to tax consultants on time
Final tax computation reviewed before approval
Ensure annual tax returns are filed on time and payments are done as required
15. Group Financial Controls
Ensure the submission of Group financial controls by 22nd of every month
Balance sheet reconciliation
TB to BPC reconciliation
Submission of various GFC
Sending reminder to relevant department Heads on workday 1 reminding them of the GFC reports required by the 15th working
16. Other
Ensure annual insurance for business is renewed on time.
Statutory returns (VAT, PAYE, SDL, PPF, NSSF, WCF) are correct and submitted on time
Stock counts on a monthly basis
Uniforms stock - check the excel support is updated on a monthly basis with the movement.
Perform other finance related duties as required.
17. Competencies
Knowledge
● Knowledge of Financial principles and practices
● Knowledge of how to perform reconciliations
● Knowledge of company policies and procedures
● IFR standards
Skills
Excel
Basic computer – Windows,
Microsoft office
Communication English (verbal and written)
Delivering on objectives
Dealing with complexity
Team work
Attributes
Correspond with Debtors about collections
Follow up on outstanding issues on Debtor statements
Collections of Debtor cheques/cash
Honesty & integrity
Self-driven
Goal orientated
18. Minimum qualification
3 to 5 years financial accounting or relevant experience would be deemed appropriate for the level of the position