Analyze your CV for Grants Accountant at Plan International

The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
ROLE PURPOSE
To manage the corporate financial information system at Country Office and ensure Donor’s compliance during Grants acquisition management and Reporting.
Provide timely and reliable Donors financial Information and analysis that leads to effective decision making in Grants Acquisition, management and reporting
DIMENSIONS OF THE ROLE

Reports to Senior Grants Manager
Works in collaboration with Grants Specialist, Grants compliance, Risk Management and Compliance Manager, Country Finance team, country program teams and other implementing partners.
The post will be based at Country Office
Provide coordination of Finance relating matters to the Grants team towards proper Donors Financial Management and reporting.

 
Key End Results of Position:

Work with Senior Grants manager to Maintain system data on all Grants and SPADs (sponsorship)
Work with Senior Grants manager on new grants budget development to ensure full cost recovery is maintained from initial proposal stage.
Prepare/ review donor financial reports as will be allocated by SGFM
Participate on Partnership Assessment and monitor any financial capacity gapes of the partner over the life of the partnership and report the same to the management, this also includes preparation of Partners Tracking Sheet - Partner Contract details (start and end date of contract), Partners budget, disbursement schedules, reporting schedules. Update the sheet on monthly basis upon a new Partner contract has been signed and as well every time Partner disbursements are made and reports received.
Prepare BvA for Partners Budgets only so as to monitor total contribution of Partners' budget to the overall Grant budget and CO (Country Office) budget
Prepare Schedule of all Audits & compliance visits conducted by NO (National Office) and Donor
Prepare Schedule of all PU (Program Unit) Visits conducted by Finance staff and maintain key highlights and actions for follow-up
On monthly basis, scan all payroll vouchers for reporting purposes
Support audit by ensuring all supporting documents required are traced and kept ready for auditors' review by ensuring they are stamped paid, the documents are sufficient and reliable
Together with Accounts Assistant, process payments as needed
Perform Partner on-boarding by reviewing contracts, policies and budgets if they align. Support Project Accountants to ensure partners' personnel costs are well managed from contracts availed on 1st month during 1st disbursement to review whether they are meeting the requirements and do not expect over-spend
Follow-up on signed Partner reports and soft-copy version for spot-checks and archiving for future reference and audits if any
Retrieve Commitment reports and ensure there are no outstanding commitments for POs which having created in the pasts with a gap of two months from date of reporting. The commitments should be communicated to the respective Procurement staff and Finance staff for further investigation and action. Hence, sharing SAP Helpcards for clearing commitments to ensure NIL Commitments. The same must be done two or three months before the end of any project.
Take part in Procurement evaluation committees whenever selected.
Do reviews of payroll liquidations to ensure Partners comply with the Government and Donor requirements
Support Pus on grants related matters and cascade any information and needed action from them to fast tracking action on said information
Review PRs as they come in for accuracy, correctness of GL Codes used, WBS, Grant number to minimize reversals in SAP
Update the Project List & Grant Numbers and share with all Finance & Procurement for their records
Update Audit recommendations tab in the Monthly Management Report whenever any audit is finalized and Management Letter is issued

ACCOUNTABILITIES
Dealing with Problems:
Complexity of problems handled and the degree of investigation, analysis, and creative thinking required for solving them.

Working in partnership with different organisation culture and ensure Program results are achieved timely without compromising with quality
Managing donor grants with strict reporting deadlines
Working effectively in multiple communities and environment
Operating in remote and with vulnerable communities
Promotes innovation and learning
Communicates clearly and effectively
Appreciation of child rights and Gender

 

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS
Internal – High level of relationship

Direct report to Senior Grants Manager
Direct contact with Finance team at Country Office and PU levels
Interacts with Country Office staff

 
External - High level of relationship

Implementing Partners
Head of departments - Local government authorities
Children during field visit

 
Medium level of relationship

Contacts with donors during donor visits
NO representatives during PU visits

 
TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE
Essential

In-depth knowledge of the Finance and accounting   preferably in Non profit-making organisation
A degree in Accounting or equivalent qualification
CPA will be an added advantage

 
Desirable

Analytical and problem-solving skills
Excellent communication skills appropriate to the audience
Proficient computer skills and use of relevant accounting packages
Ability to work under harsh condition
Ability to work under the multidisciplinary and multicultural environment
Good English language skills (oral /written )

 
Behaviours

Hardworking with capacity to work independently with minimum supervision
Honest, integrity, open and transparent personality.
Team player
Working towards achieving a team goal
Be able to Respect all groups of people in the community and culturally sensitive
Persuasive and able to work with different cultural settings
Motivated, energetic and strives to develop and support others
Result oriented
Working for the best interest of the organisation and children
Appreciate of child rights and gender

 
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

 
We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT

Working environment will include both typical office environment and field environment.
The position requires regular field travels.

LEVEL OF CONTACT WITH CHILDREN

Occasional interaction with Children.