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About this job
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
Activity
Budget Management and Monitoring. (25%)
Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
Provide lead in budgetary control to ensure that activities are implemented within approved budget and approved locations
Lead in the preparation and revision of budgets and implement budgetary management strategies.
Perform Monthly financial analysis and share with project management for decision making.
Provide guidance to the AP on the allocation of the costs and recognition in the SunSystem both for the project funding and matching funds.
End Results
All project expenses are allowable, reasonable and allocable
No disallowed costs
No overspending or underspending
Budget revisions done timely
Accurate capturing of costsT
Timely and accurate decision-making by project management based on the financial report
Activity
Partner Management (15%)
Conduct periodic project/partner visit for financial review and capacity building in finance management.
Reviewing partners’ reports and posting them into the system on time.
Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.
End Results
The capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.
Activity
Financial Management (20%)
Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
Provision of technical assistance and awareness to project staff on all financial related issues.
Maintain the project assets and have an updated asset register as per the donor and WV regulations.
End Results
Compliance with Donor and WV Guidelines
Activity
Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)
End Results
Zero tolerance to fraud is adhered to
Activity
Ensure that project procurements are done on timely basis and as per WV policies (10%)
End Results
Procurement done on timely manner as per the procurement plan
Activity
Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines (5%)
End Results
Salary Reconciliations done on monthly basis
Activity
Provide timely responses on project financial related matters (5%)
End Results
Financial Issues are resolved on time
Activity
Facilitate annual project audits & monitor implementation of audit recommendations (5%)
End Results
Successful audits and no disallowed costs
Activity
Provide supervision to the driver (5%)
End Results
Logistics are well managed with the project
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
Minimum of three years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
Minimum one year of experience from an international NGO experience is preferred.
Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
Reporting preparation and presentation and the proven ability to translate technical
Financial data into informative reports.
Advanced computer skills in MS Office programs, particularly Excel
Prior staff supervisory experience and strong organizational skills are desired
Excellent oral and written English skills.
Required Education, training, license, registration, and certification
Bachelor degree in Accounting/ Finance/Equivalent
Professional qualification in accounting such CPA or ACCA is an added advantage.
Preferred Knowledge and Qualifications
Experience in Managing Donor Funds
Working knowledge of grants operations, finance services and practices
Experience in managing partners
Good planning, Analysing, coordinating and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs
Ability to maintain effective working relationships with all levels of staff and public
Experience working with an international organization will be an added advantage
Excellent computer skills in Excel & Sun-systems accounting software
Travel and/or Work Environment Requirement
Travel on need basis
Physical Requirements
Must be able to work in Tanga Region
Language Requirements
Fluent in both Swahili and English languages.
KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)
ARDHI Tanga Project Manager
Reason for contact
Direct reporting.
Frequency of contact
Daily
Contact (within WV or outside WV)
Project team
Reason for contact
Financial technical support
Frequency of contact
Daily
Contact (within WV or outside WV)
Grants Finance Manager SO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when needed
Contact (within WV or outside WV)
Grants Finance Manager NO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when required
Contact (within WV or outside WV)
Cluster Senior Finance Administration Officer
Reason for contact
This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues
Frequency of contact
Daily basis
Contact (within WV or outside WV)
Support Office and Partners
Reason for contact
For technical support and engagements
Frequency of contact
As and when needed
DECISION MAKING
All decisions will be endorsed by the Project Manager
CORE COMPETENCIES
☒ Be Safe and Resilient
☒ Deliver Results
☐ Build Relationships
☒ Be Accountable
☒ Learn and Develop
☐ Improve and Innovate
☐ Partner and Collaborate
☐ Embrace Change
Applicant Types Accepted:
Local Applicants Only
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
Activity
Budget Management and Monitoring. (25%)
Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
Provide lead in budgetary control to ensure that activities are implemented within approved budget and approved locations
Lead in the preparation and revision of budgets and implement budgetary management strategies.
Perform Monthly financial analysis and share with project management for decision making.
Provide guidance to the AP on the allocation of the costs and recognition in the SunSystem both for the project funding and matching funds.
End Results
All project expenses are allowable, reasonable and allocable
No disallowed costs
No overspending or underspending
Budget revisions done timely
Accurate capturing of costsT
Timely and accurate decision-making by project management based on the financial report
Activity
Partner Management (15%)
Conduct periodic project/partner visit for financial review and capacity building in finance management.
Reviewing partners’ reports and posting them into the system on time.
Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.
End Results
The capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.
Activity
Financial Management (20%)
Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
Provision of technical assistance and awareness to project staff on all financial related issues.
Maintain the project assets and have an updated asset register as per the donor and WV regulations.
End Results
Compliance with Donor and WV Guidelines
Activity
Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)
End Results
Zero tolerance to fraud is adhered to
Activity
Ensure that project procurements are done on timely basis and as per WV policies (10%)
End Results
Procurement done on timely manner as per the procurement plan
Activity
Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines (5%)
End Results
Salary Reconciliations done on monthly basis
Activity
Provide timely responses on project financial related matters (5%)
End Results
Financial Issues are resolved on time
Activity
Facilitate annual project audits & monitor implementation of audit recommendations (5%)
End Results
Successful audits and no disallowed costs
Activity
Provide supervision to the driver (5%)
End Results
Logistics are well managed with the project
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
Minimum of three years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
Minimum one year of experience from an international NGO experience is preferred.
Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
Reporting preparation and presentation and the proven ability to translate technical
Financial data into informative reports.
Advanced computer skills in MS Office programs, particularly Excel
Prior staff supervisory experience and strong organizational skills are desired
Excellent oral and written English skills.
Required Education, training, license, registration, and certification
Bachelor degree in Accounting/ Finance/Equivalent
Professional qualification in accounting such CPA or ACCA is an added advantage.
Preferred Knowledge and Qualifications
Experience in Managing Donor Funds
Working knowledge of grants operations, finance services and practices
Experience in managing partners
Good planning, Analysing, coordinating and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs
Ability to maintain effective working relationships with all levels of staff and public
Experience working with an international organization will be an added advantage
Excellent computer skills in Excel & Sun-systems accounting software
Travel and/or Work Environment Requirement
Travel on need basis
Physical Requirements
Must be able to work in Tanga Region
Language Requirements
Fluent in both Swahili and English languages.
KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)
ARDHI Tanga Project Manager
Reason for contact
Direct reporting.
Frequency of contact
Daily
Contact (within WV or outside WV)
Project team
Reason for contact
Financial technical support
Frequency of contact
Daily
Contact (within WV or outside WV)
Grants Finance Manager SO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when needed
Contact (within WV or outside WV)
Grants Finance Manager NO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when required
Contact (within WV or outside WV)
Cluster Senior Finance Administration Officer
Reason for contact
This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues
Frequency of contact
Daily basis
Contact (within WV or outside WV)
Support Office and Partners
Reason for contact
For technical support and engagements
Frequency of contact
As and when needed
DECISION MAKING
All decisions will be endorsed by the Project Manager
CORE COMPETENCIES
☒ Be Safe and Resilient
☒ Deliver Results
☐ Build Relationships
☒ Be Accountable
☒ Learn and Develop
☐ Improve and Innovate
☐ Partner and Collaborate
☐ Embrace Change
Applicant Types Accepted:
Local Applicants Only