Analyze your CV for Head of Programmes Developement, Coordination and Management at Chama cha Uzazi na Malezi Bora Tanzania - UMATI

Job Description







Directly Supervises: Research, M&E Manager, Medical and Technical Services Manager, Manager, Restricted Projects and Community Based Services, Youth Program Coordinator, Advocacy, Gender, Res Mob and Communication Manager
Responsible to: Executive Director
KEY FUNCTIONS


To oversee the strategic positioning of the Association Clinics as fully self-sustaining and income generating social enterprise
To oversee the initiation, strengthening and supporting quality of care in all UMATI Health
Facilities and Community based services
To oversee the development of appropriate interventions to address ASRH issues/needs of the youth and other target groups based on research and development findings

Primary Tasks, Duties, and Responsibilities:


Planning the programs and delivery of services

Plan the delivery of the overall sexual and Reproductive Health and Rights(SRHR) programme and services in accordance with UMATI’s mission and the strategic goals.
Develops new initiatives to support the strategic direction of UMATI
Develops and implements long-term programme goals and objectives to achieve the successful outcome of the programme
Develops an annual budget and operating plan to support all the programs and service delivery activities 
Develops a programme evaluation framework to assess the strengths of the programs and to identify areas for improvement
Develops funding proposals for the programs to ensure the continuous delivery of services

 
Organizing the programs and delivery of services

Ensures that programme activities operate within UMATI policies and procedures in coordination with the Regional Office
Ensures that programme and service delivery activities comply with all relevant legislation and professional standards
Develop tools to document/record programme and service delivery activities
Oversee the collection and maintenance of records on the clients of the programs for statistical purposes according to the professional confidentiality/privacy policy of UMATI and IPPF
Regional Office requirements 

 
Leading the programs and delivery of services:

Ensures all staff members receive orientation and appropriate training in accordance with
UMATI standards and those of the IPPF Regional office
Supervises programs and service delivery staff by providing direction, input and feedback
Communicates with clients and other stakeholders to gain community support for the programs and to solicit input to improve the programs 
Liaises with other managers to ensure the effective and efficient programme delivery
Coordinates the delivery of services among different programme activities to increase effectiveness and efficiency

Monitoring the programs and delivery of services:

Identify and deploy the technical skill sets, resource levels and systems to deliver projects, including the engagement of external resources as required
Write reports on the programs for management and donors
Communicates with donors as outlined in funding agreements
Ensures that the programs operate within the approved budget
Monitors and approve all budgeted programme expenditures
Monitors cash flow projections and reports actual cash flow and variance to the Executive
Director on a regular basis (monthly/bimonthly)
Manages all project funds according to established accounting policies and procedures
In collaboration with Head of Operations and Institutional Systems Development ensure that
all financial records for the programs are up to date
In collaboration with Head of Operations and Institutional Systems Development ensures financial reports and supporting documentation for donors are prepared as outlined in funding agreements
Provides required information to have invoices generated and submitted to financiers according to the established timelines
Identifies and evaluates the risks associated with programme activities and takes appropriate measures and actions to control the risks
Monitors the programme activities on a regular basis and conducts an annual evaluation according to the programme evaluation framework
Reports evaluation findings to the Executive Director and recommends changes to enhance the programs as appropriate
Ensures high quality donor reports are developed and submitted by the field offices.
Collaborates very closely with the IPPF Country Management Teams from the Regional Office to ensure high quality of programme management.
Ensures best practices in project management are continually developed and used with appropriate Program/Project management frameworks in place, incorporating the Gateway Review process if required
Ensure programme and project reviews are regularly and effectively conducted to drive plan, monitor and control the delivery of programs to schedule, budget and to the agreed quality level

Management of Programmes Staff:

Consistently promote high standards through personal example and roll out through the team so that each member of the team understands the standards and behaviors expected of them
Under the leadership of the Executive Director, coordinates the recruitment, interviewing and selection of qualified programme staff 
Establishes and implements a performance management process for all programme staff and
Communicate key performance Indicators (KPIs) from the strategic annual plan so that each employee is aware
Engages volunteers for appropriate programme activities using established volunteer management practices
Ensures that all programme staff receive an appropriate orientation about UMATI and the programs
Manage and lead the team, ensuring adequate staffing levels, managing holiday allowances, recruitment, training, development, appraisal, attendance, disciplinary issues and daily supervision to maximize efficient productivity

Relationship Management

Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements
Build strong working relationships with external customers and internal departments
Manage the interface between the customer and engineering and also the internal interfaces between sales, engineering and supply chain/production
Support the sales and engineering teams with new project cost, time estimates and customer contract development and approval processes

Self Management

Support, comply and ensure complicity with Health & Safety regulations, the Company
Handbook, Quality and Environmental standards, and all other Company policies and procedure Inspire and motivate the team
Consistently manages performance firmly and fairly
Knows and develops the team
Resilient, optimistic and open to change
Is self aware
Shows moral courage, openness and honesty in all dealings
Is confident, assertive and self assured


EDUCATION & QUALIFICATIONS


A Minimum of a masters’ degree, ideally in MPH or its related field; e.g. Public Health, Public Administration, Social Sciences, etc.
At least 5 years of work experience including at least 3+ years of management experience related to delivery of services and facilities management in the field of sexual and reproductive health (SRH)
Proven track record or expertise in development of systems, including development and/or improvement of procedures, manuals and guidelines with excellent analytical skills 
Passion for the mission of UMATI and IPPF and excellent interpersonal, verbal and written communication skills with strong presentation skills
The ability to foster a healthy organizational culture, to encourage teamwork and collaboration; strong interpersonal skills that include the ability to inspire and motivate; 
Strong organizational abilities including planning, delegating, programme development and task facilitation
An affinity for working with a culturally and politically diverse stakeholders
Membership of the an industry related Professional body would be advantageous

Skills and Attributes

Excellent written and verbal communication skills across all levels
Ability to challenge and influence at all levels
Strong negotiation skills and decision making skills
Ability to operate under pressure and tight deadlines
Positive and pragmatic approach to achieving results
Strong interpersonal skills and a team player
Able to work on own initiative
Ability to analyse problems and recommend a course of action
Strong leadership and people management skills
Excellent organization skills


APPLICATION INSTRUCTIONS:
 
Applications should include:

Letter of application with details of how you meet the desirable criteria
Curriculum vitae including names and addresses of three referees (two must be from your most recent employers).
For medical Professionals they should attach the copies of their Professional Licence to practice.
Certified copies of Academic certificates
All applicants should adhere to all UMATI safeguarding policies


Click the apply button to download the Application form
Fill the Application form by clicking the apply button:-Applications which do NOT include ALL of these elements will NOT be considered.The application should be addressed toHuman Resource ManagerUMATIP.O.Box1372DAR-ES-SALAAMOnly shortlisted applicants will be informed by phone callClosing date for applications: Applications received later than 21 st December 2019 will not be considered.UMATI is an equal Opportunity Employer