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About this job
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
MAJOR RESPONSIBILITIES25%CTS Data EntryEnd Results
Timely capturing of waybills key information into the Commodity Tracking System
Ensure that a thorough check of all field document and reports is done to ensure that they are accurate and completely filled before starting data entry activity.
Ensure that all documentation and records pertaining to commodity movement (Donor receipts, Dispatches, Returns and losses/damages is updated daily in the CTS
30%ReportingEnd Results
Assist HIRO in ensuring that accurate and quality reports are compiled and submitted to Donors, WVI Disaster Management Team and other stakeholders in a timely manner.
Assist HIRO in posting monthly distribution reports into the WFP Partner Connect system.
15%CTS Data back-up Management End Results
Maintain CTS database and perform periodic system backups to avoid data loss.
Collect and archive all CTS reports and backup files according to the agreed filing system.
15%Warehouse Inspection and Physical InventoryEnd Results
Work with the HIRO and Senior Commodities Officer to supervise and provide training for all field staff (Warehouse and Distribution staff) to ensure CTS standards are followed and proper documentation is done.
Participate in periodic Physical Inventory counting/checks for the warehouse and ensuring daily stock at the warehouse matches with CTS.
10%Maintain of Shipment and loss/damage registersEnd ResultsTimely requesting of Food/commodity values from WFP to easier data capturing and reporting process
Maintain a loss/damage file with all the original supporting documentation of each transaction for each loss/damage received
5%Other Duties
Represent the project in various meetings/food assistance forums at the camp level or as advised by Supervisor/project management
Perform any other duties as required by Supervisor.
End ResultsMeetings attended accordingly.
Knowledge/Qualifications For The Role
Required Professional Experience
Knowledge of relational Database Management Systems/Reporting and ICT solutions
Proficient with Data analysis tools such as Ms Excel, Power BI and other data visualization tools
At least 2 years’ experience in working with International NGOs with relevant skills in Information Management/Database Management
Experience in training and facilitation skills
Ability to work in a cross-cultural context with people of various backgrounds;
Willingness to participate in chapel and group devotions; and Commitment to WV Core Values and Mission Statement
Required Education, Training, License, Registration, And Certification.University Degree in Accounting, Procurement, Information Systems/Information Technology or Computer Science.
Preferred Knowledge And Qualifications
Previous experience in Database Management, Reporting and ICT solutions
Experience in Food Assistance Programming (added advantage)
Experience in UNWFP, USAID, UKDFID or any other Donor’s on food and Nutrition projects
Travel and/or Work Environment RequirementField (Refugee camps) & office basedPhysical RequirementsShould be physically fitLanguage RequirementsFluent in English and SwahiliKEY WORKING RELATIONSHIPSContact (within WV or outside WV)WFP Supply Chain/M&EReason for contactCommodity data capturing (Loading/Offloading process) perform joint end of month physical inventory, Reconciliations and Reporting hence effective communication is essentialFrequency of contactDaily/Weekly/MonthlyContact (within WV or outside WV)WVT (EDP/FDP) staffReason for contactPeriodical Physical inventory and reconciliationsFrequency of contactRegularlyContact (within WV or outside WV)WVI DMTReason for contactRegular online engagements on various capacity building sessions aimed at effective Information Management and ReportingFrequency of contactQuarterlyDECISION-MAKINGThe role needs regular discussion-making guided by set principlesCORE COMPETENCIES☐ Be Safe and Resilient☒ Deliver Results☐ Build Relationships☒ Be Accountable☐ Learn and Develop☐ Improve and Innovate☒ Partner and Collaborate☐ Embrace ChangeApplicant Types AcceptedLocal Applicants Only
Key Responsibilities
MAJOR RESPONSIBILITIES25%CTS Data EntryEnd Results
Timely capturing of waybills key information into the Commodity Tracking System
Ensure that a thorough check of all field document and reports is done to ensure that they are accurate and completely filled before starting data entry activity.
Ensure that all documentation and records pertaining to commodity movement (Donor receipts, Dispatches, Returns and losses/damages is updated daily in the CTS
30%ReportingEnd Results
Assist HIRO in ensuring that accurate and quality reports are compiled and submitted to Donors, WVI Disaster Management Team and other stakeholders in a timely manner.
Assist HIRO in posting monthly distribution reports into the WFP Partner Connect system.
15%CTS Data back-up Management End Results
Maintain CTS database and perform periodic system backups to avoid data loss.
Collect and archive all CTS reports and backup files according to the agreed filing system.
15%Warehouse Inspection and Physical InventoryEnd Results
Work with the HIRO and Senior Commodities Officer to supervise and provide training for all field staff (Warehouse and Distribution staff) to ensure CTS standards are followed and proper documentation is done.
Participate in periodic Physical Inventory counting/checks for the warehouse and ensuring daily stock at the warehouse matches with CTS.
10%Maintain of Shipment and loss/damage registersEnd ResultsTimely requesting of Food/commodity values from WFP to easier data capturing and reporting process
Maintain a loss/damage file with all the original supporting documentation of each transaction for each loss/damage received
5%Other Duties
Represent the project in various meetings/food assistance forums at the camp level or as advised by Supervisor/project management
Perform any other duties as required by Supervisor.
End ResultsMeetings attended accordingly.
Knowledge/Qualifications For The Role
Required Professional Experience
Knowledge of relational Database Management Systems/Reporting and ICT solutions
Proficient with Data analysis tools such as Ms Excel, Power BI and other data visualization tools
At least 2 years’ experience in working with International NGOs with relevant skills in Information Management/Database Management
Experience in training and facilitation skills
Ability to work in a cross-cultural context with people of various backgrounds;
Willingness to participate in chapel and group devotions; and Commitment to WV Core Values and Mission Statement
Required Education, Training, License, Registration, And Certification.University Degree in Accounting, Procurement, Information Systems/Information Technology or Computer Science.
Preferred Knowledge And Qualifications
Previous experience in Database Management, Reporting and ICT solutions
Experience in Food Assistance Programming (added advantage)
Experience in UNWFP, USAID, UKDFID or any other Donor’s on food and Nutrition projects
Travel and/or Work Environment RequirementField (Refugee camps) & office basedPhysical RequirementsShould be physically fitLanguage RequirementsFluent in English and SwahiliKEY WORKING RELATIONSHIPSContact (within WV or outside WV)WFP Supply Chain/M&EReason for contactCommodity data capturing (Loading/Offloading process) perform joint end of month physical inventory, Reconciliations and Reporting hence effective communication is essentialFrequency of contactDaily/Weekly/MonthlyContact (within WV or outside WV)WVT (EDP/FDP) staffReason for contactPeriodical Physical inventory and reconciliationsFrequency of contactRegularlyContact (within WV or outside WV)WVI DMTReason for contactRegular online engagements on various capacity building sessions aimed at effective Information Management and ReportingFrequency of contactQuarterlyDECISION-MAKINGThe role needs regular discussion-making guided by set principlesCORE COMPETENCIES☐ Be Safe and Resilient☒ Deliver Results☐ Build Relationships☒ Be Accountable☐ Learn and Develop☐ Improve and Innovate☒ Partner and Collaborate☐ Embrace ChangeApplicant Types AcceptedLocal Applicants Only