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About this job
POSITION SUMMARY:
Inventory and Asset Assistant with safety, efficiency, and customer service a priority, is accountable for the overall warehouse operation, which receives and stores, moves, and ships supplies, stock, and materials & Assets to and/or from the warehouse and ICAP offices. Manages the overall operation and ensures the safe and effective storage and distribution of supplies/goods on time and without damage. Develops and implements both short- and long-term warehouse planning.
MAJOR ACCOUNTABILITIES
Prepare monthly Warehouse reports for supplies shipped and received at the warehouse, ensuring that all damages or problems are recorded and accounted for.
Coordinates stock movements reports from all ICAP regional stores, (IN/OUT status report, dead stock report, reallocation stock report etc.)
Develop, implement and enforce material-handling policies/procedures, and regulatory compliance procedures including for medical in line with legislation requirement in Tanzania.
Determine compliance with laws, regulations, and/or standards and complete appropriate documentation as required.
Maintain accurate and up-to-date inventory records and ensure that inventory reports are prepared and distributed to the Program leads as required. Logistics & Procurement Sub Unit Manager of any capacity or inventory problems.
Ensure stock is maintained and rotated properly and regularly.
Prepare warehouse activity reports, including KPIs, daily/weekly operations reports, health and safety, human resources.
Ensure all material-handling equipment, structures or materials are maintained, including regular safety inspections.
Review the warehouse operation throughout the work process and at completion, including the daily “circle check” to ensure that all products are stored safely.
Maintain proper security and good housekeeping of both premises and stock.
Oversee security and general upkeep of warehouse, including regular maintenance of equipment
Offer alternative solutions to system and procedural issues that may disaffect productivity and/or customer service or compromise health and safety
Be accountable to the customer for both quality and quantity of output and resolve any problems, ensuring that potential Sub Grant Officer complaints are escalated
Continuously monitor the effectiveness of the warehouse-operations strategies aimed at reducing operating costs, including wages, and improvement of quality control procedures
Act as the ‘voice’ of the warehouse operations at management meetings.
Develop constructive and cooperative working relationships with those on your team, as well as cross-functionally.
Maintain ICAP Property log in term of Assets and inventory and quarterly provision of Property Log reports.
Develop Asset and inventories disposition plans for implementation.
Develop Assets Replacement Plan
Required Qualifications, Knowledge, and Skills:
Bachelor's degree in Business Administration-Accounting/ Logistics and procurement background.
Two (2) years’ of relevant similar work experience in the public/private sector working in Assets and inventory management
Must be familiar with PEPFAR/USAID and other donors’ rules & regulations.
Good writing and analytical skills.
Inventory and Asset Assistant with safety, efficiency, and customer service a priority, is accountable for the overall warehouse operation, which receives and stores, moves, and ships supplies, stock, and materials & Assets to and/or from the warehouse and ICAP offices. Manages the overall operation and ensures the safe and effective storage and distribution of supplies/goods on time and without damage. Develops and implements both short- and long-term warehouse planning.
MAJOR ACCOUNTABILITIES
Prepare monthly Warehouse reports for supplies shipped and received at the warehouse, ensuring that all damages or problems are recorded and accounted for.
Coordinates stock movements reports from all ICAP regional stores, (IN/OUT status report, dead stock report, reallocation stock report etc.)
Develop, implement and enforce material-handling policies/procedures, and regulatory compliance procedures including for medical in line with legislation requirement in Tanzania.
Determine compliance with laws, regulations, and/or standards and complete appropriate documentation as required.
Maintain accurate and up-to-date inventory records and ensure that inventory reports are prepared and distributed to the Program leads as required. Logistics & Procurement Sub Unit Manager of any capacity or inventory problems.
Ensure stock is maintained and rotated properly and regularly.
Prepare warehouse activity reports, including KPIs, daily/weekly operations reports, health and safety, human resources.
Ensure all material-handling equipment, structures or materials are maintained, including regular safety inspections.
Review the warehouse operation throughout the work process and at completion, including the daily “circle check” to ensure that all products are stored safely.
Maintain proper security and good housekeeping of both premises and stock.
Oversee security and general upkeep of warehouse, including regular maintenance of equipment
Offer alternative solutions to system and procedural issues that may disaffect productivity and/or customer service or compromise health and safety
Be accountable to the customer for both quality and quantity of output and resolve any problems, ensuring that potential Sub Grant Officer complaints are escalated
Continuously monitor the effectiveness of the warehouse-operations strategies aimed at reducing operating costs, including wages, and improvement of quality control procedures
Act as the ‘voice’ of the warehouse operations at management meetings.
Develop constructive and cooperative working relationships with those on your team, as well as cross-functionally.
Maintain ICAP Property log in term of Assets and inventory and quarterly provision of Property Log reports.
Develop Asset and inventories disposition plans for implementation.
Develop Assets Replacement Plan
Required Qualifications, Knowledge, and Skills:
Bachelor's degree in Business Administration-Accounting/ Logistics and procurement background.
Two (2) years’ of relevant similar work experience in the public/private sector working in Assets and inventory management
Must be familiar with PEPFAR/USAID and other donors’ rules & regulations.
Good writing and analytical skills.