Analyze your CV for Portfolio Management Office - Officer at Absa Bank Tanzania

Job Summary
Driving and shaping demand development with business stakeholders, formulating a firm demand pipeline based on agreed solutions to business requirements and aspirations. To support the business in the successful planning of a complex Portfolio of change, including resource management, financial planning, release management, and delivery scheduling
 
Job Description
PRESENTATION AND MANAGEMENT INFORMATION
Tracking and reporting the project status. Accurately and timely development of presentations and reports to respective steercos & forums

Establishing and ensuring that robust portfolio and program level reporting is in place and understood
Accurately and timely produce reports to Change office, Accountable Executive, Sponsor, Steerco and Business Committee to identify the status of the project in terms of milestones, key achievements and risks
Ability of  identification  and managing oversight of processes to manage risks associated  and monitor relationships including lessons learned and the feedback from business change teams
Effective business change by building relationships with and between senior strategists, planners, designers, and operational business partners
Initiates procedures to improve relations and open communications with and between stakeholders
Participate in the Team Status Update meetings
File Master Project documentation
Prepare the Quality Plan in line with Product Life cycle Management Framework
Ensure that documents saved on the shared folders with correct naming conventions and version control
Maintain and update the project library regularly including Planex
Ensure all documentation is correctly organised

 
SUPERVISION OF THE PROJECT MANAGEMENT OFFICE AND
RESOURCE/FINANCE MANAGEMENT


Managing project budgets and proactively reporting any issues to the right stakeholders

Work with project manager in developing financial aspects of the business case.
Ensure that Benefits Realization is actively managed throughout the life cycle of the project and post-project until the benefits review has been completed.
Collaborate with project manager to identify, quantify and document financial benefits to be achieved by the project for input into the business case.
Ensure that Program Office deliverable on financial aspect are well articulated and align with the finance and business strategy.
Ensure that PMO budget is clearly defined and obtained respective approvals.
Responsible for making sure that approved BOW is delivered per agreed budget and timelines. Any deviations are escalated timely on the right forums
Coordinate with local and  centre finance on the projects financial management aspect 
Manage the change request process to ensure costs are correctly allocated from the budget or contingency
Obtain the necessary sign-off for change requests
Report to the project/program Executives on the financial status of the project
Ensure Change Approval Meetings (CAM) requests are attended timely
Make sure Planex is updated weekly with project status along with budget review
Basic knowledge of Transfer Pricing guidelines and adherence


Ensure Office equipment and facilities are available and in a good working order
Ensure that the roll-on and –off procedures for staff are adhered to
Communicate to the team on relevant topics
General administration for the project
Well managed project office with easily accessible information

 
PROJECT RISK GOVERNANCE & CONTROL

Ensures that the PMO put in place appropriate governance to ensure that the Bank’s technical, risk and other standards and compliance requirements are met and that the portfolio governance framework is comprehensively defined and firmly embedded across all areas of the portfolio
Ensuring that all projects comply with the appropriate change management framework  and measures
Responsible for assisting the Programme Office in undertaking Project Assurance/Health reviews on project  manager
Responsible for project/programme Change Control
Identify risks and/or dependencies and escalate these to the Programme Manager where appropriate
Ensure that the correct associated impact and probability scoring is given to each Risk and Issue and  that the associated mitigating actions are identified and tracked appropriately
Responsible for consolidation of all  in-country project activity and issuing reports to key stakeholders, Product owners, Accountable Executive , and all staff involved with change through Working Groups, Steerco and Team meeting
Strong analytical/problem solving mind-set but with the ability and willingness to get into the details to find solutions.
stakeholder management skills, with the ability to inform business decisions
Responsible for reporting deviance in cost and time against the established project baseline.
Acts as a point of reference for Country Portfolio Manager, Central PMO and Change community for any regional activity currently ongoing.
Responsible for the adherence and definition where required of best practice change standards, tools and processes to optimize the delivery of governance of change.
Support the Program Manager with project activities
Responsible for assessing the impacts of new change against the existing planning portfolio.
Responsible for production of Program level plans run locally.

 
Education
Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)