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About this job
Procurement and Logistics Officer
The Procurement and Logistics Officer is responsible for managing logistics operations. S/he is specifically responsible for planning, coordination and administration of procurement of supplies and services within the Association.
Minimum Qualification: Diploma
Experience Level: Mid level
Experience Length: 3 years
Job Description
Appointing Authority: Executive Director
Reporting to: Executive Director
Responsibilities
Prepare and implement annual procurement plan based on APB for all departments including preparation of the tender documents and handling of the tendering process in accordance with existing regulations
Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement
Ensure timely availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
Liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that the respective properties are insured against all hazards
Maintain all foreign and local purchases records for better feedback and management
Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
Reconcile monthly stock returns from UMATI operational areas and compile a summary
Ensure implementation of Association’s Procurement Policy and Regulation
Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
Manage logistics procurement transactions filing system
Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
Serving as Secretary of the Tender Committee
Perform such other related duties as may be assigned
Qualifications and Experience Requirements
Higher Diploma or Degree from an accredited academic institution preferably in Business
Administration, Materials Management, Logistics, Procurement
3 years working experience in a busy Organization
Membership in Professional Procurement body (desired)
Knowledge/Skills and Abilities
Knowledge of the PPRA Act 2004 and Regulations 2005
Ability to set clear objectives, schedules and performance standards
Experience in managing diverse procurement and logistics operations
Ability to work as a team
Computer Skills related to materials management packages
Awareness of relevant technological solutions
Customer care skills
Fluent in Oral and written English and Swahili
Application Procedures:
The application should be addressed to:
Human Resource Manager UMATI P.O.Box1372 DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone
Applications received later than 21 st December 2019 will not be considered.
The Procurement and Logistics Officer is responsible for managing logistics operations. S/he is specifically responsible for planning, coordination and administration of procurement of supplies and services within the Association.
Minimum Qualification: Diploma
Experience Level: Mid level
Experience Length: 3 years
Job Description
Appointing Authority: Executive Director
Reporting to: Executive Director
Responsibilities
Prepare and implement annual procurement plan based on APB for all departments including preparation of the tender documents and handling of the tendering process in accordance with existing regulations
Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement
Ensure timely availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
Liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that the respective properties are insured against all hazards
Maintain all foreign and local purchases records for better feedback and management
Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
Reconcile monthly stock returns from UMATI operational areas and compile a summary
Ensure implementation of Association’s Procurement Policy and Regulation
Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
Manage logistics procurement transactions filing system
Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
Serving as Secretary of the Tender Committee
Perform such other related duties as may be assigned
Qualifications and Experience Requirements
Higher Diploma or Degree from an accredited academic institution preferably in Business
Administration, Materials Management, Logistics, Procurement
3 years working experience in a busy Organization
Membership in Professional Procurement body (desired)
Knowledge/Skills and Abilities
Knowledge of the PPRA Act 2004 and Regulations 2005
Ability to set clear objectives, schedules and performance standards
Experience in managing diverse procurement and logistics operations
Ability to work as a team
Computer Skills related to materials management packages
Awareness of relevant technological solutions
Customer care skills
Fluent in Oral and written English and Swahili
Application Procedures:
The application should be addressed to:
Human Resource Manager UMATI P.O.Box1372 DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone
Applications received later than 21 st December 2019 will not be considered.