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About this job
Position Title: Procurement Officer – Warehouse and Property Log (1 position)
Reports to: Regional Procurement and Supply Chain Manager
Employment Type: Full-time
Job Location: Dar es Salaam
Travel: Up to 10% in intervention districts outside of job location
Overall Job Function:
The Procurement Officer – Warehouse and Property Log is accountable for the overall warehouse operation, which receives, stores, moves and ships supplies, stock and materials & assets to and/or from the warehouse and ICAP offices. With safety, efficiency, and customer service being priorities, s/he manages the overall operation and ensures the safe and effective storage and distribution of supplies/goods on time and without damage. S/he develops and implements both short- and long-term warehouse planning.
Specific Responsibilities and Duties:
Prepare monthly warehouse reports for supplies shipped and received at the warehouse, ensuring that all damages or problems are recorded and accounted for.
Coordinates stock movements reports from all ICAP regional stores, (IN/OUT status report, dead stock report, re allocation stock report etc.)
Develop, implement, and enforce material-handling policies/procedures, and regulatory compliance procedures including for medical items in line with legislation requirement in Tanzania.
Determine compliance with laws, regulations, and/or standards and complete appropriate documentation as required.
Maintain accurate and up-to-date inventory records and ensure that inventory reports are prepared and distributed to the program leads as required and report to supervisor of any capacity or inventory problems.
Ensure stock is maintained and rotated properly and regularly and that expiration dates are tracked.
Prepare warehouse activity reports, including key performance indicators, daily/weekly operations reports, health and safety, human resources.
Ensure all material-handling equipment, structures or materials are maintained, including regular safety inspections.
Review the warehouse operation throughout the work process and at completion, including the daily “circle check” to ensure that all products are stored safely.
Maintain proper security and good housekeeping of both premises and stock. Oversee security and general upkeep of warehouse, including regular maintenance of equipment
Offer alternative solutions to system and procedural issues that may affect productivity and/or customer service or compromise health and safety
Be accountable to the customer for both quality and quantity of output and resolve any problems. Continuously monitor effectiveness of the warehouse-operations strategies aimed at reducing operating costs, including wages, and improvement of quality-control procedures Act as the representative of the warehouse operations at management meetings. Develop constructive and cooperative working relationships within procurement team and across different units.
Maintain ICAP property log for assets and inventory and quarterly provision of property Log reports.
Develop asset and inventories disposition plans for implementation.
Develop assets replacement plan
Perform any other tasks assigned by the supervisor.
Qualifications, Knowledge, and Skills:
Required Education: Bachelor’s degree or higher in business administration, accounting, logistics, and/or procurement.
Required Work Experience: Minimum 3 years of relevant work experience in public/private sector working in assets and inventory management.
Must be familiar with PEPFAR/CDC and other donors’ rules & regulations. Good writing and analytical skills.
High level of integrity is required
Reports to: Regional Procurement and Supply Chain Manager
Employment Type: Full-time
Job Location: Dar es Salaam
Travel: Up to 10% in intervention districts outside of job location
Overall Job Function:
The Procurement Officer – Warehouse and Property Log is accountable for the overall warehouse operation, which receives, stores, moves and ships supplies, stock and materials & assets to and/or from the warehouse and ICAP offices. With safety, efficiency, and customer service being priorities, s/he manages the overall operation and ensures the safe and effective storage and distribution of supplies/goods on time and without damage. S/he develops and implements both short- and long-term warehouse planning.
Specific Responsibilities and Duties:
Prepare monthly warehouse reports for supplies shipped and received at the warehouse, ensuring that all damages or problems are recorded and accounted for.
Coordinates stock movements reports from all ICAP regional stores, (IN/OUT status report, dead stock report, re allocation stock report etc.)
Develop, implement, and enforce material-handling policies/procedures, and regulatory compliance procedures including for medical items in line with legislation requirement in Tanzania.
Determine compliance with laws, regulations, and/or standards and complete appropriate documentation as required.
Maintain accurate and up-to-date inventory records and ensure that inventory reports are prepared and distributed to the program leads as required and report to supervisor of any capacity or inventory problems.
Ensure stock is maintained and rotated properly and regularly and that expiration dates are tracked.
Prepare warehouse activity reports, including key performance indicators, daily/weekly operations reports, health and safety, human resources.
Ensure all material-handling equipment, structures or materials are maintained, including regular safety inspections.
Review the warehouse operation throughout the work process and at completion, including the daily “circle check” to ensure that all products are stored safely.
Maintain proper security and good housekeeping of both premises and stock. Oversee security and general upkeep of warehouse, including regular maintenance of equipment
Offer alternative solutions to system and procedural issues that may affect productivity and/or customer service or compromise health and safety
Be accountable to the customer for both quality and quantity of output and resolve any problems. Continuously monitor effectiveness of the warehouse-operations strategies aimed at reducing operating costs, including wages, and improvement of quality-control procedures Act as the representative of the warehouse operations at management meetings. Develop constructive and cooperative working relationships within procurement team and across different units.
Maintain ICAP property log for assets and inventory and quarterly provision of property Log reports.
Develop asset and inventories disposition plans for implementation.
Develop assets replacement plan
Perform any other tasks assigned by the supervisor.
Qualifications, Knowledge, and Skills:
Required Education: Bachelor’s degree or higher in business administration, accounting, logistics, and/or procurement.
Required Work Experience: Minimum 3 years of relevant work experience in public/private sector working in assets and inventory management.
Must be familiar with PEPFAR/CDC and other donors’ rules & regulations. Good writing and analytical skills.
High level of integrity is required