Analyze your CV for Project Associate at Ennovate Ventures

Project Associate - TheNextHubDepartment: ProjectsReports to: Project ManagerLocation: Mwanza Salary: 1,000,000 TZSJOB SUMMARYThe Project Associate will support the coordination, implementation, documentation, and operational delivery of projects and programmes under TheNextHub. The role requires strong organizational and coordination skills, stakeholder engagement, reporting, field execution and the ability to manage multiple activities in a dynamic innovation ecosystem environment.The Project Associate will work closely with the Project Manager to ensure smooth day-to-day implementation of programme activities, timely follow-up on action points, proper documentation and effective engagement with startups, MSMEs, partners, communities and other ecosystem stakeholders.The role requires a proactive, detail-oriented and adaptable individual capable of working independently and collaboratively in both office and field settings.KEY RESPONSIBILITIESProgramme Coordination & ImplementationSupport planning, coordination, and implementation of project and programme activitiesCoordinate day-to-day execution of assigned project tasks and timelinesEnsure timely follow-up and completion of action points from meetings and field activitiesSupport implementation of workshops, training, bootcamps, outreach activities and community engagementsAssist in coordinating field visits and programme implementation activities in Mwanza and other assigned locationsStakeholder Engagement & CommunicationSupport communication and coordination with startups, MSMEs, beneficiaries, partners, service providers and ecosystem stakeholdersAssist in stakeholder mapping, participant mobilization and beneficiary engagement activitiesSupport preparation of presentations, briefs, activity updates and communication materialsMaintain professional relationships with project stakeholders and support effective information flow.Documentation, Reporting & MEL SupportCollect programme data and maintain accurate project records and databasesPrepare weekly, monthly and activity reports as requiredSupport documentation of lessons learned, success stories, beneficiary feedback and programme impactMaintain accurate attendance lists, photos, meeting minutes, beneficiary records and activity documentationSupport Monitoring, Evaluation & Learning (MEL) activities including data collection, indicator tracking and reportingLogistics & Operational SupportSupport logistical arrangements for meetings, training, workshops and field activities.Assist in tracking project expenditures and maintaining supporting documentation where requiredEnsure proper filing and organization of project documents and operational recordsSupport procurement and coordination of materials required for programme activitiesResearch & Continuous ImprovementConduct basic research and data collection to support project implementation and reportingIdentify operational gaps and recommend practical improvements to project implementation processesContribute to strengthening documentation, reporting systems and programme coordination practicesOther ResponsibilitiesPerform any other duties assigned by the Project Manager or managementQUALIFICATIONS & REQUIREMENTSBachelor’s degree in Project Management, Community Development, Business Administration, Development Studies, Entrepreneurship or a related fieldAt least 2-3 years of relevant experience in project coordination, programme implementation, community engagement, or related work is an added advantageExperience working with NGOs, innovation hubs, entrepreneurship programmes, MSMEs, startups or community development initiatives is an added advantageStrong organizational, coordination and administrative skillsGood report writing, documentation and communication skillsProficiency in Microsoft Office applications (Word, Excel, PowerPoint).Experience with data collection and reporting tools is an added advantageAbility to work independently, manage multiple priorities and meet deadlinesWillingness to travel and participate in field activities where requiredAbility to work in a fast-paced and dynamic environment.KEY COMPETENCIESProject coordination and follow-throughCommunication and interpersonal skillsStakeholder engagement and relationship managementTime management and organizationDocumentation and reportingProblem-solving and adaptabilityTeamwork and collaborationAccountability and ownershipProfessionalism and integrityAttention to detailAbility to work under pressure and manage multiple prioritiesPERFORMANCE INDICATORS (KPIs)Performance for this role shall be assessed based on:Timely completion of assigned project activitiesQuality and timeliness of reports and documentationEffectiveness of stakeholder and beneficiary coordinationAccuracy and completeness of project recordsContribution to successful implementation of programme activitiesResponsiveness and follow-up on assigned action pointsCompliance with organizational and donor requirementsContribution to Monitoring, Evaluation & Learning (MEL) processesWORKING RELATIONSHIPSInternalProject ManagerProject TeamHub ManagerMarketing TeamFinance & Administration TeamManagement TeamExternalStartups and SMEsCommunity beneficiariesPartners and donorsService providersEcosystem stakeholdersWORK ENVIRONMENTThe role involves both office-based and field-based work and may require travel within Mwanza and other project locations. The Project Associate should be comfortable working in dynamic environments with multiple ongoing priorities and tight deadlines.