Analyze your CV for Senior Administrative Intern at SNV
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About this job
Company Description
SNV is a not-for-profit international development Organisation. Founded in the Netherlands 50 years ago, we have built a long-term, local presence in 24 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.
Job Description
The Administrative officer is an aggregate role, the below will be the incumbent performs tasks that make the Mwanza office functional;
Office Administration
Managing of the reception function of the office i.e. phones, incoming mails and outgoing mails, deliveries, records management of each.
Management of office administration, including office running; logistics; security; information management.
Ensure all services in the offices are available (water, utility, generator, internet, phone, etc.) and that all office furnishings and equipment are functioning and maintained
Ensuring offices remain stocked with office supplies and kitchen consumables. stock controls and monitoring
Oversee the maintenance, repair and cleanliness of the office and premises, ensuring that any needed maintenance is dealt with.
Fleet management
Coordinate all local travels from the location
Manage all SNV cars which are at the location
Ensuring staff travels are well planned with the required resources
Together with drivers, ensure that fleet is in place, serviced, insured, taxed and maintained.
Management of specific task employee especially drivers, are in compliance with our Motor Vehicle policy
Asset management
Ensuring all assets are well managed, secured and maintained at the location office
Asset that needs to be disposed are disposed as per policy
Asset that are new are registered into the system by finance
Asset are registered and coded
Safety and Security
Liaising with operations manager on location security.
Serving as security focal point for staff and consultants
Ensure regular maintenance and functioning of fire extinguishers, smoke alarms etc
Ensure functional health and safety committee in place at the location and maintain first aid kits
Prepare documents for submission to authorities i.e., Fire brigade compliance issues and OSHA
Records management
Ensuring all records for day-to-day administrative work are in place and are filed properly.
All the files are coded well and put in a safe place
Develop a record register for all files in the archive rooms and manage the storage, ensuring annual reviews of which documents are to be archived, retained, etc., and that documents are clearly filed and easy to find
All projects documents will be submitted to admin office who will ensure that the records are in place.
Disposal of records must follow the internal policy on records disposal with the right approvals
Qualifications
University degree in social sciences, human resources or any other related field
Minimum 3 years working as in administration preferably for an NGO
Sound general business practice and experience, able to work autonomously and in a team
Desired Attributes
Excellent interpersonal skills, and a collaborative management style
Experience of working in a multi-cultural environment.
Multi-tasking, analytical and quick to act.
Organization skills and time management – professional approach to personal time planning and respect for deadlines;
Excellent written and oral communication skills in english
Team player, effective interpersonal and coordination skills
Computer literate with high degree of proficiency and productivity
Able to work comfortably and effectively with or without supervision, either at own initiative or under direction
Additional Information
Languages: Fluent in English and Kiswahili
Duty station: Mwanza
Desired Start Date: 1st November 2022
How To Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV, letter of motivation, salary history for the last three years and copies of your certification. The vacancy is for internal and external candidate and it will active up to 25th October 2022 and all applications should be through Smart Recruiters on the following link https://careers.smartrecruiters.com/SNV
We do not appreciate third-party mediation based on this advertisement and only the selected candidate will be contacted.
SNV is a not-for-profit international development Organisation. Founded in the Netherlands 50 years ago, we have built a long-term, local presence in 24 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.
Job Description
The Administrative officer is an aggregate role, the below will be the incumbent performs tasks that make the Mwanza office functional;
Office Administration
Managing of the reception function of the office i.e. phones, incoming mails and outgoing mails, deliveries, records management of each.
Management of office administration, including office running; logistics; security; information management.
Ensure all services in the offices are available (water, utility, generator, internet, phone, etc.) and that all office furnishings and equipment are functioning and maintained
Ensuring offices remain stocked with office supplies and kitchen consumables. stock controls and monitoring
Oversee the maintenance, repair and cleanliness of the office and premises, ensuring that any needed maintenance is dealt with.
Fleet management
Coordinate all local travels from the location
Manage all SNV cars which are at the location
Ensuring staff travels are well planned with the required resources
Together with drivers, ensure that fleet is in place, serviced, insured, taxed and maintained.
Management of specific task employee especially drivers, are in compliance with our Motor Vehicle policy
Asset management
Ensuring all assets are well managed, secured and maintained at the location office
Asset that needs to be disposed are disposed as per policy
Asset that are new are registered into the system by finance
Asset are registered and coded
Safety and Security
Liaising with operations manager on location security.
Serving as security focal point for staff and consultants
Ensure regular maintenance and functioning of fire extinguishers, smoke alarms etc
Ensure functional health and safety committee in place at the location and maintain first aid kits
Prepare documents for submission to authorities i.e., Fire brigade compliance issues and OSHA
Records management
Ensuring all records for day-to-day administrative work are in place and are filed properly.
All the files are coded well and put in a safe place
Develop a record register for all files in the archive rooms and manage the storage, ensuring annual reviews of which documents are to be archived, retained, etc., and that documents are clearly filed and easy to find
All projects documents will be submitted to admin office who will ensure that the records are in place.
Disposal of records must follow the internal policy on records disposal with the right approvals
Qualifications
University degree in social sciences, human resources or any other related field
Minimum 3 years working as in administration preferably for an NGO
Sound general business practice and experience, able to work autonomously and in a team
Desired Attributes
Excellent interpersonal skills, and a collaborative management style
Experience of working in a multi-cultural environment.
Multi-tasking, analytical and quick to act.
Organization skills and time management – professional approach to personal time planning and respect for deadlines;
Excellent written and oral communication skills in english
Team player, effective interpersonal and coordination skills
Computer literate with high degree of proficiency and productivity
Able to work comfortably and effectively with or without supervision, either at own initiative or under direction
Additional Information
Languages: Fluent in English and Kiswahili
Duty station: Mwanza
Desired Start Date: 1st November 2022
How To Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV, letter of motivation, salary history for the last three years and copies of your certification. The vacancy is for internal and external candidate and it will active up to 25th October 2022 and all applications should be through Smart Recruiters on the following link https://careers.smartrecruiters.com/SNV
We do not appreciate third-party mediation based on this advertisement and only the selected candidate will be contacted.