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About this job
About the job
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
MAJOR RESPONSIBILITIESActivityBudget Management and Monitoring. (20%)
Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
Provide lead in budgetary control to ensure that activities are implemented within approved budget
Lead in the preparation and revision of budgets and implement budgetary management strategies.
Perform Monthly financial analysis and share with project management for decision making.
End Results
All project expenses are allowable, reasonable and allocable.
No disallowed costs
No overspending or underspending
Budget revisions done timely.
Timely and accurate decision making by project management based on the financial report.
ActivityPartner Management (20%)
Conduct periodic project/partner visit for financial review and capacity building in finance management.
Reviewing partners documentation, reports and posting them into the system on time to ensure no disallowed costs.
Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.
End ResultsThe capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.ActivityFinancial Management (20%)
Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
Provision of technical assistance and awareness to project staff on all financial related issues.
Maintain the project assets and have an updated asset register as per the donor and WV regulations.
End ResultsCompliance with Donor and WV GuidelinesActivityEstablish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)End ResultsZero tolerance to fraud is adhered to.ActivityEnsure that project procurements are done on timely basis and as per WV policies (10%)End ResultsProcurement done on timely manner as per the procurement plan.ActivityEnsure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines. (5%)End ResultsSalary Reconciliations done on monthly basis.ActivityProvide timely responses on project financial related matters (5%)End ResultsFinancial Issues are resolved on time.ActivityFacilitate annual project audits & monitor implementation of audit recommendations. (5%)End ResultsSuccessful audits and no disallowed costs.ActivityProvide supervision to the grant finance and the drivers (5%)End ResultsFinance and logistics are well managed with the project.
Knowledge/Qualifications For The Role
Required Professional Experience
Minimum of five years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
Minimum three years of experience from an international NGO experience is preferred.
Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
Reporting preparation and presentation and the proven ability to translate technical
Financial data into informative reports.
Advanced computer skills in MS Office programs, particularly Excel
Prior staff supervisory experience and strong organizational skills are desired.
Excellent oral and written English skills.
Required Education, Training, License, Registration, And Certification.
Bachelor degree in Accounting/ Finance/Equivalent.
Professional qualification in accountancy such as ACCA or CPA
Preferred Knowledge And Qualifications
Demonstrated ability in supervision.
Experience in managing donor funds.
Working knowledge of international donor funded projects/Other grants operations, finance services and practices.
Good planning and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs.
Ability to maintain effective working relationships with all levels of staff and public.
Experience working with an international organization will be an added advantage.
Excellent computer skills in Excel & Sun-systems accounting software.
Travel and/or Work Environment RequirementTravel to the field to support the project team and Partners as required.Physical RequirementsTo be located in Dar es Salaam or Dodoma.Language RequirementsFluent in Both English and SwahiliKEY WORKING RELATIONSHIPSContact (within WV or outside WV)Grants Finance Manager SOReason for contactFor technical support on grants compliance and donor regulationsFrequency of contactAs and when needed.Contact (within WV or outside WV)Grants Finance Manager NOReason for contactFor technical support on grants compliance and donor regulationsFrequency of contactAs and when requiredContact (within WV or outside WV)Project ManagerReason for contactThis is the first line manager for administration guidance and project managementFrequency of contactDaily basisContact (within WV or outside WV)Project teamReason for contactFinancial technical supportFrequency of contactDaily basisContact (within WV or outside WV)Cluster Senior Finance Administration OfficerReason for contactThis is a co-worker at the cluster level making it possible to coordinate the payment and financial issuesFrequency of contact Daily basisDECISION MAKINGDecisions are escalated through Senior Grants and Finance Manager and Director of Finance and support services.
CORE COMPETENCIES
☒ Be Safe and Resilient☒ Deliver Results☐ Build Relationships☒ Be Accountable☒ Learn and Develop☐ Improve and Innovate☐ Partner and Collaborate☐ Embrace ChangeApplicant Types AcceptedLocal Applicants Only
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
MAJOR RESPONSIBILITIESActivityBudget Management and Monitoring. (20%)
Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
Provide lead in budgetary control to ensure that activities are implemented within approved budget
Lead in the preparation and revision of budgets and implement budgetary management strategies.
Perform Monthly financial analysis and share with project management for decision making.
End Results
All project expenses are allowable, reasonable and allocable.
No disallowed costs
No overspending or underspending
Budget revisions done timely.
Timely and accurate decision making by project management based on the financial report.
ActivityPartner Management (20%)
Conduct periodic project/partner visit for financial review and capacity building in finance management.
Reviewing partners documentation, reports and posting them into the system on time to ensure no disallowed costs.
Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.
End ResultsThe capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.ActivityFinancial Management (20%)
Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
Provision of technical assistance and awareness to project staff on all financial related issues.
Maintain the project assets and have an updated asset register as per the donor and WV regulations.
End ResultsCompliance with Donor and WV GuidelinesActivityEstablish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)End ResultsZero tolerance to fraud is adhered to.ActivityEnsure that project procurements are done on timely basis and as per WV policies (10%)End ResultsProcurement done on timely manner as per the procurement plan.ActivityEnsure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines. (5%)End ResultsSalary Reconciliations done on monthly basis.ActivityProvide timely responses on project financial related matters (5%)End ResultsFinancial Issues are resolved on time.ActivityFacilitate annual project audits & monitor implementation of audit recommendations. (5%)End ResultsSuccessful audits and no disallowed costs.ActivityProvide supervision to the grant finance and the drivers (5%)End ResultsFinance and logistics are well managed with the project.
Knowledge/Qualifications For The Role
Required Professional Experience
Minimum of five years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
Minimum three years of experience from an international NGO experience is preferred.
Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
Reporting preparation and presentation and the proven ability to translate technical
Financial data into informative reports.
Advanced computer skills in MS Office programs, particularly Excel
Prior staff supervisory experience and strong organizational skills are desired.
Excellent oral and written English skills.
Required Education, Training, License, Registration, And Certification.
Bachelor degree in Accounting/ Finance/Equivalent.
Professional qualification in accountancy such as ACCA or CPA
Preferred Knowledge And Qualifications
Demonstrated ability in supervision.
Experience in managing donor funds.
Working knowledge of international donor funded projects/Other grants operations, finance services and practices.
Good planning and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs.
Ability to maintain effective working relationships with all levels of staff and public.
Experience working with an international organization will be an added advantage.
Excellent computer skills in Excel & Sun-systems accounting software.
Travel and/or Work Environment RequirementTravel to the field to support the project team and Partners as required.Physical RequirementsTo be located in Dar es Salaam or Dodoma.Language RequirementsFluent in Both English and SwahiliKEY WORKING RELATIONSHIPSContact (within WV or outside WV)Grants Finance Manager SOReason for contactFor technical support on grants compliance and donor regulationsFrequency of contactAs and when needed.Contact (within WV or outside WV)Grants Finance Manager NOReason for contactFor technical support on grants compliance and donor regulationsFrequency of contactAs and when requiredContact (within WV or outside WV)Project ManagerReason for contactThis is the first line manager for administration guidance and project managementFrequency of contactDaily basisContact (within WV or outside WV)Project teamReason for contactFinancial technical supportFrequency of contactDaily basisContact (within WV or outside WV)Cluster Senior Finance Administration OfficerReason for contactThis is a co-worker at the cluster level making it possible to coordinate the payment and financial issuesFrequency of contact Daily basisDECISION MAKINGDecisions are escalated through Senior Grants and Finance Manager and Director of Finance and support services.
CORE COMPETENCIES
☒ Be Safe and Resilient☒ Deliver Results☐ Build Relationships☒ Be Accountable☒ Learn and Develop☐ Improve and Innovate☐ Partner and Collaborate☐ Embrace ChangeApplicant Types AcceptedLocal Applicants Only