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About this job
KEY PRIORITIES
MAIN RESPONSIBILITYManage the planning, implementation and review of the Youth-led accountability on SDG5 and FP2020 commitments Project in line with the project design as outlined in the proposal.Maintain oversight of all aspects of Youth accountability Advocates recruitment, selection, training, placement and in placement support in line with Restless Development’s programme quality standards
Foster partnerships with national and local government, private sector, civil society, and bi-lateral and multilateral agencies to ensure visibility of the project and synergy with sector plansManage and coordinate quality meetings of the District Youth Working groups, and National youth led advisory board by ensuring accurate programme and financial data is provided for high level progress tracking and project adaptationMaintain oversight of the project budget and expenditure, in line with Restless Development’s policies and in accordance with the grant contract working closely with the finance team and Partnerships Manager
Prepare quarterly reports for the management committee, and for donor in line with contractual requirements with support from the finance team, Monitoring, evaluation, research and learning team and Partnerships ManagerProvide human resource management to your direct reports, and utilise distance and matrix management techniques to ensure the project team is working closely togetherOversee the implementation of programme activities and manage the professional relationship with the coalitions
PROJECT IMPLEMENTATION & REPORTING (40%)Coordinate all aspects of Youth accountability advocates selection, recruitment, training, placement, and in placement support with support from the project team and regions officesCoordinate and be in close contact with other hubsWorking with the programme quality team, coordinate the monitoring and review of the project across all locations on a monthly basis
Ensure timely planning and execution of planned activities, seeking approval for project adjustments based on evidence based learning and working within the parameters of the budget availableEnsure that our programmes across the 3 target regions (including youth advocates recruitment, selection. management, training) reflect the operational standards, strategy and practices of Restless Development
Ensure the timely compilation of programme quality data reporting including submission of the monthly reports to the programme quality teamBe an active member of the programme quality group – supporting management and direction for the programmes team and the organisation – bringing lessons, best practice, and examples of innovationProvide regular progress updates to the management team on project quality to ensure accountability for standards is supported at the highest levelsProvide technical support and capacity building to staff on the project areasEnsure sensitisation and engagement of communities in all aspects of the project
PEOPLE AND PERFORMANCE MANAGEMENT (25%)Conduct regular in person and phone meetings with Youth Accountability Advocates to ensure they are complying with project implementation plans, strategy and proceduresCarry out regular performance and line management of the Assistant Programme Coordinator in line with policyCarry out field support visits to ensure your team is actively supported in delivering of their work and in turn they are effectively completing their duties with volunteers, field partners, and local stakeholdersAssess and develop annual capacity building plans for your team to enhance performance within your teamOversee volunteer management and support standards across the project providing ongoing advice and support to volunteers, and engaging relevant line managers where required
PROJECT BUDGETING AND FINANCIAL ACCOUNTABILITY (15%)Responsible on a day to day basis for financial management including monitoring and execution of the budget in line with the project strategy and implementation planEnsure that all financial policies and procedures are upheld by staff and volunteers within the project, and action is taken where standards are not met in line with Restless Development’s policiesCoordinate the annual budgeting process with support from the finance team and ensuring engagement of the project teamWith the Finance team, prepare monthly budgets and requisitions, with an understanding of current budget position per item lineWith the Finance team, prepare monthly expenditure reports against approved budgets, providing detailed variance analysesEnsure that all requisitions and retirements are appropriately authorized; and that all expenditure is backed up by the required support documentationAs principle budget holder for the Project, ensure that value for money is obtained in all purchases through the team, and that all purchases are in line with our policies and proceduresUphold all financial policies and procedures for Restless Development Tanzania, and proactively prevent risks within the project which could jeopardise our Values, Policies, Codes of Conduction and Donor Compliance Rules
PARTNERSHIPS, VISIBILITY AND GRANT MANAGEMENT (10%)
With support from the Country Director, Investments and Partnerships Manager, Grant and Donor Relations Coordinator, Policy and Advocacy Manager:
Develop and manage strategic partnerships with local and national government, civil society, the private sector and others in the projectIdentify and engage local media to create visibility of the project, our goals, and the role of young people in developmentCoordinate the mapping of resources with partners within Project area to strengthen our project and interventions
Ensure effective sensitisation and relationship management with local stakeholders in the programmes area from community to regional levelIdentify opportunities and support the development of high quality proposalsEnsure systematic sharing of project information and results with the sector and young people using social media, and leading public speaking events as part of the project
With the Policy and Advocacy Manager and Grant and Donor Relations Coordinator:
Coordinate timely and accurate narrative and financial reporting to the donorProvide regular updates on project progress to the donor and consortiumEnsure the project team is pro-actively collecting case studies and data which demonstrate the results and added value of this project to young people and to Restless Development’s agenda
Other (5%)Other duties as required.You may occasionally be required to work on weekends and/or public holidays, for which time off in lieu will be granted Supporting roll out and communication of key management decisionsOn request, participate in management committee meetingsActively support the Policy and advocacy Manager – including acting as cover whilst peer team members are on leaveServe as a role model at all times, personally embodying Restless Development’s mission and values, whilst helping to ensure that Restless Development’s code of conduct, policies and standards are understood by all and adhered to in practice
SKILLS AND EXPERIENCEEssential
QualificationMinimum of Graduate level degree in relevant field, preferably related to political science, gender, policies, communication, advocacy and data (statistics)
ExperienceExperience working with young people from vulnerable settingsTechnical expertise in community development and gender approaches in civic engagementLead and provide guidance to volunteersA clear understanding of contemporary development agenda such as the Sustainable Development Goals, family planning, gender equality, youth participation, decision-making, governance structures, political events and opportunities.Excellent interpersonal and communication skills suitable for both youth and local government audiences
DesirableFluent in English and KiswahiliGood ICT skills including Word, Excel, email/internet, PowerPointA strong personal commitment to the values of Restless Development and the role of young people in developmentPrevious experience as a volunteer DesirableGraduate degree in a field related to policy, community development or youth workAbility to manage budgets and financesExperience of working in a multi-cultural environment
MAIN RESPONSIBILITYManage the planning, implementation and review of the Youth-led accountability on SDG5 and FP2020 commitments Project in line with the project design as outlined in the proposal.Maintain oversight of all aspects of Youth accountability Advocates recruitment, selection, training, placement and in placement support in line with Restless Development’s programme quality standards
Foster partnerships with national and local government, private sector, civil society, and bi-lateral and multilateral agencies to ensure visibility of the project and synergy with sector plansManage and coordinate quality meetings of the District Youth Working groups, and National youth led advisory board by ensuring accurate programme and financial data is provided for high level progress tracking and project adaptationMaintain oversight of the project budget and expenditure, in line with Restless Development’s policies and in accordance with the grant contract working closely with the finance team and Partnerships Manager
Prepare quarterly reports for the management committee, and for donor in line with contractual requirements with support from the finance team, Monitoring, evaluation, research and learning team and Partnerships ManagerProvide human resource management to your direct reports, and utilise distance and matrix management techniques to ensure the project team is working closely togetherOversee the implementation of programme activities and manage the professional relationship with the coalitions
PROJECT IMPLEMENTATION & REPORTING (40%)Coordinate all aspects of Youth accountability advocates selection, recruitment, training, placement, and in placement support with support from the project team and regions officesCoordinate and be in close contact with other hubsWorking with the programme quality team, coordinate the monitoring and review of the project across all locations on a monthly basis
Ensure timely planning and execution of planned activities, seeking approval for project adjustments based on evidence based learning and working within the parameters of the budget availableEnsure that our programmes across the 3 target regions (including youth advocates recruitment, selection. management, training) reflect the operational standards, strategy and practices of Restless Development
Ensure the timely compilation of programme quality data reporting including submission of the monthly reports to the programme quality teamBe an active member of the programme quality group – supporting management and direction for the programmes team and the organisation – bringing lessons, best practice, and examples of innovationProvide regular progress updates to the management team on project quality to ensure accountability for standards is supported at the highest levelsProvide technical support and capacity building to staff on the project areasEnsure sensitisation and engagement of communities in all aspects of the project
PEOPLE AND PERFORMANCE MANAGEMENT (25%)Conduct regular in person and phone meetings with Youth Accountability Advocates to ensure they are complying with project implementation plans, strategy and proceduresCarry out regular performance and line management of the Assistant Programme Coordinator in line with policyCarry out field support visits to ensure your team is actively supported in delivering of their work and in turn they are effectively completing their duties with volunteers, field partners, and local stakeholdersAssess and develop annual capacity building plans for your team to enhance performance within your teamOversee volunteer management and support standards across the project providing ongoing advice and support to volunteers, and engaging relevant line managers where required
PROJECT BUDGETING AND FINANCIAL ACCOUNTABILITY (15%)Responsible on a day to day basis for financial management including monitoring and execution of the budget in line with the project strategy and implementation planEnsure that all financial policies and procedures are upheld by staff and volunteers within the project, and action is taken where standards are not met in line with Restless Development’s policiesCoordinate the annual budgeting process with support from the finance team and ensuring engagement of the project teamWith the Finance team, prepare monthly budgets and requisitions, with an understanding of current budget position per item lineWith the Finance team, prepare monthly expenditure reports against approved budgets, providing detailed variance analysesEnsure that all requisitions and retirements are appropriately authorized; and that all expenditure is backed up by the required support documentationAs principle budget holder for the Project, ensure that value for money is obtained in all purchases through the team, and that all purchases are in line with our policies and proceduresUphold all financial policies and procedures for Restless Development Tanzania, and proactively prevent risks within the project which could jeopardise our Values, Policies, Codes of Conduction and Donor Compliance Rules
PARTNERSHIPS, VISIBILITY AND GRANT MANAGEMENT (10%)
With support from the Country Director, Investments and Partnerships Manager, Grant and Donor Relations Coordinator, Policy and Advocacy Manager:
Develop and manage strategic partnerships with local and national government, civil society, the private sector and others in the projectIdentify and engage local media to create visibility of the project, our goals, and the role of young people in developmentCoordinate the mapping of resources with partners within Project area to strengthen our project and interventions
Ensure effective sensitisation and relationship management with local stakeholders in the programmes area from community to regional levelIdentify opportunities and support the development of high quality proposalsEnsure systematic sharing of project information and results with the sector and young people using social media, and leading public speaking events as part of the project
With the Policy and Advocacy Manager and Grant and Donor Relations Coordinator:
Coordinate timely and accurate narrative and financial reporting to the donorProvide regular updates on project progress to the donor and consortiumEnsure the project team is pro-actively collecting case studies and data which demonstrate the results and added value of this project to young people and to Restless Development’s agenda
Other (5%)Other duties as required.You may occasionally be required to work on weekends and/or public holidays, for which time off in lieu will be granted Supporting roll out and communication of key management decisionsOn request, participate in management committee meetingsActively support the Policy and advocacy Manager – including acting as cover whilst peer team members are on leaveServe as a role model at all times, personally embodying Restless Development’s mission and values, whilst helping to ensure that Restless Development’s code of conduct, policies and standards are understood by all and adhered to in practice
SKILLS AND EXPERIENCEEssential
QualificationMinimum of Graduate level degree in relevant field, preferably related to political science, gender, policies, communication, advocacy and data (statistics)
ExperienceExperience working with young people from vulnerable settingsTechnical expertise in community development and gender approaches in civic engagementLead and provide guidance to volunteersA clear understanding of contemporary development agenda such as the Sustainable Development Goals, family planning, gender equality, youth participation, decision-making, governance structures, political events and opportunities.Excellent interpersonal and communication skills suitable for both youth and local government audiences
DesirableFluent in English and KiswahiliGood ICT skills including Word, Excel, email/internet, PowerPointA strong personal commitment to the values of Restless Development and the role of young people in developmentPrevious experience as a volunteer DesirableGraduate degree in a field related to policy, community development or youth workAbility to manage budgets and financesExperience of working in a multi-cultural environment