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About this job
POSITION SUMMARY:
The Site Coordinator will serve as the site team lead to provide oversight and management of survey data collection to determine the prevalence of HIV and other sexually transmitted infections (STIs) and risk behaviours among key and vulnerable populations and their population size in the selected survey sites, with support from the ICAP and NBS Bio-behavioural survey (BBS) team.
MAJOR RESPONSIBILITIES:
Technical
Oversee the formative assessment and BBS in compliance with the study protocol and associated standard operating procedures (SOPs)
Coordinate closely with the BBS Coordinator and investigators by participating in daily calls to communicate progress in coupon distribution, recruitment, enrolment, and completion of linkage to care for eligible survey participants
Coordinate rapid diagnostic testing at a local laboratory by nurse and shipment of blood samples to NHLQATC
Submitting weekly reports regarding data collection and other survey activities;
Support identification and recruitment of participants for the formative assessment, including coordinating with the community mobilizer to identify potential participants who meet eligibility criteria
Support identification and recruitment of study participants for respondent driven sampling including coordinating with the community mobilizer to identify well-networked potential study participants who meet eligibility criteria and are diverse according to the criteria outlined in the protocol
Ensure all blood collection and testing for all biomarkers for consenting survey participants are performed according to applicable SOPs and follow the clinical procedures outlined in the study protocol
Ensure all HIV counselors/nurses pack all specimens for processing at the local laboratory according to the applicable SOPs
Ensure all laboratory technicians follow good laboratory practices including adhering to the testing algorithm and performing quality control procedures
Ensure laboratory technicians package all specimens for testing at NHLQATC with completed documentation prior to transport
Ensure all returned coupons are tracked and documented in the coupon manager system
Respond to data requests and assist in resolving data discrepancies, where applicable Administration
Plan and coordinate the implementation of survey procedures according to the protocol and applicable SOPs
Supervise flow of survey participants and serve as principal administration liaison for the project site;
Ensure participant and staff safety and maintain security of site office and property
Oversee informed consent process implemented by interviewers and nurse counsellors
Ensure participant confidentiality at study site and throughout the survey
Ensure consent and other paper forms are properly filled, stored and protected in lockable boxes or filing cabinets
Ensure all survey participants are scheduled for second visits as per the protocol
Review all completed key informant interview, in-depth interview and focus group discussion notes to ensure clarity, accuracy, and proper documentation
Ensure all completed interviews have been properly completed and sent to the Survey CTO server Coordinate and ensure laboratory activities are accomplished as per protocol and SOPs.
Create agendas and/or write minutes for project meetings, and assign tasks, oversee, and supervise the day-to-day operations of the team
Prepare PowerPoint slides for presentation on progress of the project
To closely follow up and monitor research fund expenditure at field level
Respond to special needs of the site study team related to the research project
Ensure site has adequate study supplies and project-related tools, including sufficient supply of consent forms in appropriate languages and sufficient airtime/data bundles to enable data submission to server
Oversee equipment checks and troubleshoot any problems with data collection equipment (tablets), ensuring data quality, managing and documenting anticipated and unanticipated difficulties
Ensure completion of tasks by performing daily reviews of all data collected by the team and convene daily team meetings to ensure camaraderie, communication, and study protocols and SOPs are adhered to
Maintain summary record of daily activities
Maintain daily communication with BBS Survey Coordinator and share weekly progress reports on evaluation of site activities
Ensure all adverse events are properly documented and reported to the BBS Survey Coordinator according to protocol
Ensure all study participants in need of linkage to care and treatment or psychosocial support services are linked to appropriate stakeholders
Finance
Oversee compensation procedures including signing of the compensation acknowledgement forms and overseeing the safekeeping of compensation funds
Managing all field level payment of study participants and being able to do retirement timely
Miscellaneous
Performs other duties as assigned by the study investigators
Required Qualifications, Knowledge and Skills:
Successful candidates must have a Bachelor degree in a social sciences, community development, public health, nursing, laboratory, medicine and other related fields
Strong supervisory, leadership, teaching and/or mentoring skills are required
Prior experience in research fieldwork, especially in Bio-behavioural surveys using respondent driven sampling
Experience organizing and participating in field-level data collection as part of a research study or program monitoring and evaluation
Ability to strictly follow and enforce protocols and SOPs
Strong oral and written communication skills
Ability to adapt and work with diverse groups of people
Willingness and ability to be sensitive when working with key and vulnerable populations
Having a good working experience with key and vulnerable populations
Experience in handling multiple, high-priority tasks. Ability to take initiative and prioritize multiple tasks with minimum supervision
Possess strong organizational skills and attention to detail
Must comply with data security and confidentiality requirements
Demonstrable knowledge of Excel and Microsoft word
Fluency in English and Kiswahili languages
Excellent interpersonal skills, ability to work both independently and as a member of a team
Must have sound knowledge of IT and be able to troubleshoot equipment issues,
Ability to live and work in basic conditions for the entire period of data collection
Willing and able to travel and live in one of the study sites: Mbeya, Tanga, Mwanza, Dodoma, Arusha, Shinyanga and Kagera.
Preferred Qualifications
Experience working with key populations
Experience in coordinating HIV surveys
Previous experience conducting qualitative key informant indepth interviews (KII) and focus group discussions (FGD)
Knowledge of and practical experience in HIV community-based research and ethical requirements
Demonstrated experience in the leadership, design, implementation, management and tracking/monitoring of HIV surveys or surveillance
The Site Coordinator will serve as the site team lead to provide oversight and management of survey data collection to determine the prevalence of HIV and other sexually transmitted infections (STIs) and risk behaviours among key and vulnerable populations and their population size in the selected survey sites, with support from the ICAP and NBS Bio-behavioural survey (BBS) team.
MAJOR RESPONSIBILITIES:
Technical
Oversee the formative assessment and BBS in compliance with the study protocol and associated standard operating procedures (SOPs)
Coordinate closely with the BBS Coordinator and investigators by participating in daily calls to communicate progress in coupon distribution, recruitment, enrolment, and completion of linkage to care for eligible survey participants
Coordinate rapid diagnostic testing at a local laboratory by nurse and shipment of blood samples to NHLQATC
Submitting weekly reports regarding data collection and other survey activities;
Support identification and recruitment of participants for the formative assessment, including coordinating with the community mobilizer to identify potential participants who meet eligibility criteria
Support identification and recruitment of study participants for respondent driven sampling including coordinating with the community mobilizer to identify well-networked potential study participants who meet eligibility criteria and are diverse according to the criteria outlined in the protocol
Ensure all blood collection and testing for all biomarkers for consenting survey participants are performed according to applicable SOPs and follow the clinical procedures outlined in the study protocol
Ensure all HIV counselors/nurses pack all specimens for processing at the local laboratory according to the applicable SOPs
Ensure all laboratory technicians follow good laboratory practices including adhering to the testing algorithm and performing quality control procedures
Ensure laboratory technicians package all specimens for testing at NHLQATC with completed documentation prior to transport
Ensure all returned coupons are tracked and documented in the coupon manager system
Respond to data requests and assist in resolving data discrepancies, where applicable Administration
Plan and coordinate the implementation of survey procedures according to the protocol and applicable SOPs
Supervise flow of survey participants and serve as principal administration liaison for the project site;
Ensure participant and staff safety and maintain security of site office and property
Oversee informed consent process implemented by interviewers and nurse counsellors
Ensure participant confidentiality at study site and throughout the survey
Ensure consent and other paper forms are properly filled, stored and protected in lockable boxes or filing cabinets
Ensure all survey participants are scheduled for second visits as per the protocol
Review all completed key informant interview, in-depth interview and focus group discussion notes to ensure clarity, accuracy, and proper documentation
Ensure all completed interviews have been properly completed and sent to the Survey CTO server Coordinate and ensure laboratory activities are accomplished as per protocol and SOPs.
Create agendas and/or write minutes for project meetings, and assign tasks, oversee, and supervise the day-to-day operations of the team
Prepare PowerPoint slides for presentation on progress of the project
To closely follow up and monitor research fund expenditure at field level
Respond to special needs of the site study team related to the research project
Ensure site has adequate study supplies and project-related tools, including sufficient supply of consent forms in appropriate languages and sufficient airtime/data bundles to enable data submission to server
Oversee equipment checks and troubleshoot any problems with data collection equipment (tablets), ensuring data quality, managing and documenting anticipated and unanticipated difficulties
Ensure completion of tasks by performing daily reviews of all data collected by the team and convene daily team meetings to ensure camaraderie, communication, and study protocols and SOPs are adhered to
Maintain summary record of daily activities
Maintain daily communication with BBS Survey Coordinator and share weekly progress reports on evaluation of site activities
Ensure all adverse events are properly documented and reported to the BBS Survey Coordinator according to protocol
Ensure all study participants in need of linkage to care and treatment or psychosocial support services are linked to appropriate stakeholders
Finance
Oversee compensation procedures including signing of the compensation acknowledgement forms and overseeing the safekeeping of compensation funds
Managing all field level payment of study participants and being able to do retirement timely
Miscellaneous
Performs other duties as assigned by the study investigators
Required Qualifications, Knowledge and Skills:
Successful candidates must have a Bachelor degree in a social sciences, community development, public health, nursing, laboratory, medicine and other related fields
Strong supervisory, leadership, teaching and/or mentoring skills are required
Prior experience in research fieldwork, especially in Bio-behavioural surveys using respondent driven sampling
Experience organizing and participating in field-level data collection as part of a research study or program monitoring and evaluation
Ability to strictly follow and enforce protocols and SOPs
Strong oral and written communication skills
Ability to adapt and work with diverse groups of people
Willingness and ability to be sensitive when working with key and vulnerable populations
Having a good working experience with key and vulnerable populations
Experience in handling multiple, high-priority tasks. Ability to take initiative and prioritize multiple tasks with minimum supervision
Possess strong organizational skills and attention to detail
Must comply with data security and confidentiality requirements
Demonstrable knowledge of Excel and Microsoft word
Fluency in English and Kiswahili languages
Excellent interpersonal skills, ability to work both independently and as a member of a team
Must have sound knowledge of IT and be able to troubleshoot equipment issues,
Ability to live and work in basic conditions for the entire period of data collection
Willing and able to travel and live in one of the study sites: Mbeya, Tanga, Mwanza, Dodoma, Arusha, Shinyanga and Kagera.
Preferred Qualifications
Experience working with key populations
Experience in coordinating HIV surveys
Previous experience conducting qualitative key informant indepth interviews (KII) and focus group discussions (FGD)
Knowledge of and practical experience in HIV community-based research and ethical requirements
Demonstrated experience in the leadership, design, implementation, management and tracking/monitoring of HIV surveys or surveillance