Analyze your CV for Supply Chain Assistant (Warehouse Management) at Danish Refugee Council(DRC)
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About this job
Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.
Overall purpose of the role:
Day to Day Warehouse Management. To ensure smooth running of supply chin function to meet the program needs in line with the DRC Operations Handbook, donor and government rules and regulations.
Main Responsibilities:
Warehouse Management
Ensuring full compliance on warehouse/inventory management
Receiving, safe keeping and dispatching goods as per DRC warehouse management policy
Ensuring adherence to safety and security standards across all warehouse premises
Conducting physical inventory checks, monthly or regular checks as per DRC and Donor’s guidelines.
Manage Warehouse and general storage of warehouse facilities and consignments.
Provide weekly warehouse stock reports and share with Supply Chain Team Leader - Logistics
Provide timely information on items that needs to be disposed of, this includes unused or expired commodities (broken, expired etc.)
Conducting delivery follow up and coordination with other warehouse colleagues on delivery of various goods and services to different locations.
Making prior communication and arrangement on items that need to be shipped from one location to another
Follow up on securing camp entrance permits for Nduta and Nyarugusu Refugee camps. This involves coordination with Government Authority, DRC sector leads and other supply chain colleagues for timely camp entrance permits.
Providing timely incident reports related to warehouse facilities or consignment stored in the warehouse in case of any discrepancies observed.
Providing information to Supply Chain staff responsible for asset management in case any new asset or equipment is purchased and need to be received, stored or upon dispatching.
Securing all warehouse documentations in a proper way as per DRC filling SOP
Representation
Build and maintain strong relations with external stakeholder where this relates to Supply Chain. This includes with suppliers, relevant governmental bodies, UNHCR and its logistics partner.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
At least 3 years’ experience in Supply Chain functions in a Humanitarian context
Knowledge of supply chain management especially logistics
Knowledge of key donor policies and compliance procedures, like UNHCR, DANIDA etc
Experience working with DRC Dynamics or a similar ERP system
Full professional proficiency in English and Kiswahili
Excellent communication skills – both oral and written
Competency profile
Compliance and Detail-oriented
Strong team player
Excellent interpersonal skills, culturally sensitive and adaptable
Flexible, enthusiastic and willing to learn from others
Education
Bachelor’s degree or Diploma in relevant sector and field experience.
Certificate in Humanitarian Logistics and Supply Chain Management
Languages:
English (fluent)
Swahili (fluent)
Competency profile
Compliance and Detail-oriented
Strong team player
Excellent interpersonal skills, culturally sensitive and adaptable
Flexible, enthusiastic and willing to learn from others
Understands humanitarian issues in Tanzania, and the region
Willing to travel to project sites in Tanzania
Position Information
Employment category: Grade I
Reporting to: Supply Chain Team Leader
Technical line manager: Supply Chain Manager
Direct reports: N/A
Unit/department: Supply Chain
Location: Kibondo/Kasulu
Providing equal opportuni
Overall purpose of the role:
Day to Day Warehouse Management. To ensure smooth running of supply chin function to meet the program needs in line with the DRC Operations Handbook, donor and government rules and regulations.
Main Responsibilities:
Warehouse Management
Ensuring full compliance on warehouse/inventory management
Receiving, safe keeping and dispatching goods as per DRC warehouse management policy
Ensuring adherence to safety and security standards across all warehouse premises
Conducting physical inventory checks, monthly or regular checks as per DRC and Donor’s guidelines.
Manage Warehouse and general storage of warehouse facilities and consignments.
Provide weekly warehouse stock reports and share with Supply Chain Team Leader - Logistics
Provide timely information on items that needs to be disposed of, this includes unused or expired commodities (broken, expired etc.)
Conducting delivery follow up and coordination with other warehouse colleagues on delivery of various goods and services to different locations.
Making prior communication and arrangement on items that need to be shipped from one location to another
Follow up on securing camp entrance permits for Nduta and Nyarugusu Refugee camps. This involves coordination with Government Authority, DRC sector leads and other supply chain colleagues for timely camp entrance permits.
Providing timely incident reports related to warehouse facilities or consignment stored in the warehouse in case of any discrepancies observed.
Providing information to Supply Chain staff responsible for asset management in case any new asset or equipment is purchased and need to be received, stored or upon dispatching.
Securing all warehouse documentations in a proper way as per DRC filling SOP
Representation
Build and maintain strong relations with external stakeholder where this relates to Supply Chain. This includes with suppliers, relevant governmental bodies, UNHCR and its logistics partner.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
At least 3 years’ experience in Supply Chain functions in a Humanitarian context
Knowledge of supply chain management especially logistics
Knowledge of key donor policies and compliance procedures, like UNHCR, DANIDA etc
Experience working with DRC Dynamics or a similar ERP system
Full professional proficiency in English and Kiswahili
Excellent communication skills – both oral and written
Competency profile
Compliance and Detail-oriented
Strong team player
Excellent interpersonal skills, culturally sensitive and adaptable
Flexible, enthusiastic and willing to learn from others
Education
Bachelor’s degree or Diploma in relevant sector and field experience.
Certificate in Humanitarian Logistics and Supply Chain Management
Languages:
English (fluent)
Swahili (fluent)
Competency profile
Compliance and Detail-oriented
Strong team player
Excellent interpersonal skills, culturally sensitive and adaptable
Flexible, enthusiastic and willing to learn from others
Understands humanitarian issues in Tanzania, and the region
Willing to travel to project sites in Tanzania
Position Information
Employment category: Grade I
Reporting to: Supply Chain Team Leader
Technical line manager: Supply Chain Manager
Direct reports: N/A
Unit/department: Supply Chain
Location: Kibondo/Kasulu
Providing equal opportuni