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About this job
ROLE PURPOSE
The position assists the Internal Controller & Risk management Coordinator to review and audit Plan International Tanzania offices/operations, projects and partners operations to ensure the promotion of good stewardship of resources, objective assurance, and compliance with donor rules and regulations, in order to improve Plan International Tanzania operations, and help Plan International Tanzania accomplish its objectives, country strategy and purpose by bringing in a systematic, disciplined approach to evaluate and improve effectiveness of Risk management, control and governance processes and also to promote compliance with minimum standards laid down for Plan globally, its donors and Tanzania Government laws & regulation.
Dimensions of the Role
Reports to the Internal Controller & Risk management Coordinator
Acts as focal point for regular updates of the Country Risk Register
Accountabilities
Internal Control
Assist in developing annual audit plan to cover audit/control reviews during the year for various departments, program areas and the partners.
Participates in internal control reviews and initial fact checking investigations based on needs and as requested by the Country Director
Participate in any required self-assessment exercises on the effectiveness of internal controls and attainment of standards
Assist in the strengthening of internal controls, systems and processes
Participates the sharing of learning, based on best practices within the organisation as well as on best practices from the sector generally
Actively participates in any regional internal control / audit networks as well as relevant external networks concerning internal controls and risk management
Contributes to the induction of new staff members upon request on risk management, the control framework and the role of internal control
Donor Compliance and Audit
Assist in providing training and ongoing support to relevant stakeholders including Grant funded project team members, Plan field offices and partners on understanding donor financial compliance, identifying financial risks and other best practices related to financial management and ensuring compliance requirements are understood and adhered to at all levels.
Participate in preparation for donor audits. Oversee coordination of donor audits with field offices for assigned portfolio of projects.
Partner Risk Management
Ensure appropriate due diligence is carried out on all potential partners, including financial capacity assessment and anti-terrorism screening
Identify and follow up actions taken to address weaknesses identified through partner due diligence
Conduct partner internal control reviews to ensure compliance with donor and Plan rules and regulations
External Audits and Reviews
Liaise with Finance department and prepare External audits schedule to ensure active participation for Internal control department during the audits
Assist in facilitating capacity building for Risk Management on staff and partners
Risk Management
Assist in monitoring and consolidating the Country’s identified risks into a Risk Register for Plan International Tanzania Risk Register every quarter.
Periodically assist in facilitation of Fraud and Risk Management trainings for all Plan International Tanzania staff and partners in liaison with the Program Area Managers and Heads of departments.
Assist in verification of all actions taken to reduce the identified risks in all Plan stations and departments and follow up with the Program Area Manager and head of departments at Country Office on the status of the risks.
Track progress of agreed actions to mitigate risks in consultation with the risk owners
Maintain Incident register and update in every 1-2 weeks for all reported incidences while coordinating with the relevant parties as per guidelines.
Child & Youth Safeguarding, Management Standards and Global Policies
Ensures that the global policies on Safeguarding Children & Young people, Management Standards and Global Policies are monitored and effectively implemented and that concerns are reported and managed in accordance with the appropriate procedures
Key relationships
Internal
Internal Controller & Risk management Coordinator
Country Director
All CO staff including Managers/supervisors
Internal controllers and Global Assurance team in the region
NO program managers and compliance teams
External
Local NGO partners in the area of partner risk management
Relevant professional internal audit/risk management networks.
External Auditors
Technical expertise, skills and knowledge
Essential
At least 3 years’ experience in internal control reviews/audits or related experience
Good analytical skills
Good interpersonal skills (open-minded, pragmatic, diplomatic…)
Ability to remain calm and positive under pressure and in difficult situations
Ability to negotiate, persuade and influence
Good listener with strong advisory skills
Excellent communication skills (writing and speaking skills)
Familiarity with Microsoft Word, Excel and PowerPoint
Organised, methodical and meticulous.
Project management skills
Desirable
Professional qualification in accounting/auditing
First-hand experience and knowledge of working in development sector
Familiarity with project management and development sector donor requirements e.g. USAID, ECHO, EU, DFID, DFAT, UN etc.
Knowledge of Tanzania legal and regulatory environment
Understanding of the Internal Control Framework and Risk Management concepts
Facilitation and coaching skills.
The position assists the Internal Controller & Risk management Coordinator to review and audit Plan International Tanzania offices/operations, projects and partners operations to ensure the promotion of good stewardship of resources, objective assurance, and compliance with donor rules and regulations, in order to improve Plan International Tanzania operations, and help Plan International Tanzania accomplish its objectives, country strategy and purpose by bringing in a systematic, disciplined approach to evaluate and improve effectiveness of Risk management, control and governance processes and also to promote compliance with minimum standards laid down for Plan globally, its donors and Tanzania Government laws & regulation.
Dimensions of the Role
Reports to the Internal Controller & Risk management Coordinator
Acts as focal point for regular updates of the Country Risk Register
Accountabilities
Internal Control
Assist in developing annual audit plan to cover audit/control reviews during the year for various departments, program areas and the partners.
Participates in internal control reviews and initial fact checking investigations based on needs and as requested by the Country Director
Participate in any required self-assessment exercises on the effectiveness of internal controls and attainment of standards
Assist in the strengthening of internal controls, systems and processes
Participates the sharing of learning, based on best practices within the organisation as well as on best practices from the sector generally
Actively participates in any regional internal control / audit networks as well as relevant external networks concerning internal controls and risk management
Contributes to the induction of new staff members upon request on risk management, the control framework and the role of internal control
Donor Compliance and Audit
Assist in providing training and ongoing support to relevant stakeholders including Grant funded project team members, Plan field offices and partners on understanding donor financial compliance, identifying financial risks and other best practices related to financial management and ensuring compliance requirements are understood and adhered to at all levels.
Participate in preparation for donor audits. Oversee coordination of donor audits with field offices for assigned portfolio of projects.
Partner Risk Management
Ensure appropriate due diligence is carried out on all potential partners, including financial capacity assessment and anti-terrorism screening
Identify and follow up actions taken to address weaknesses identified through partner due diligence
Conduct partner internal control reviews to ensure compliance with donor and Plan rules and regulations
External Audits and Reviews
Liaise with Finance department and prepare External audits schedule to ensure active participation for Internal control department during the audits
Assist in facilitating capacity building for Risk Management on staff and partners
Risk Management
Assist in monitoring and consolidating the Country’s identified risks into a Risk Register for Plan International Tanzania Risk Register every quarter.
Periodically assist in facilitation of Fraud and Risk Management trainings for all Plan International Tanzania staff and partners in liaison with the Program Area Managers and Heads of departments.
Assist in verification of all actions taken to reduce the identified risks in all Plan stations and departments and follow up with the Program Area Manager and head of departments at Country Office on the status of the risks.
Track progress of agreed actions to mitigate risks in consultation with the risk owners
Maintain Incident register and update in every 1-2 weeks for all reported incidences while coordinating with the relevant parties as per guidelines.
Child & Youth Safeguarding, Management Standards and Global Policies
Ensures that the global policies on Safeguarding Children & Young people, Management Standards and Global Policies are monitored and effectively implemented and that concerns are reported and managed in accordance with the appropriate procedures
Key relationships
Internal
Internal Controller & Risk management Coordinator
Country Director
All CO staff including Managers/supervisors
Internal controllers and Global Assurance team in the region
NO program managers and compliance teams
External
Local NGO partners in the area of partner risk management
Relevant professional internal audit/risk management networks.
External Auditors
Technical expertise, skills and knowledge
Essential
At least 3 years’ experience in internal control reviews/audits or related experience
Good analytical skills
Good interpersonal skills (open-minded, pragmatic, diplomatic…)
Ability to remain calm and positive under pressure and in difficult situations
Ability to negotiate, persuade and influence
Good listener with strong advisory skills
Excellent communication skills (writing and speaking skills)
Familiarity with Microsoft Word, Excel and PowerPoint
Organised, methodical and meticulous.
Project management skills
Desirable
Professional qualification in accounting/auditing
First-hand experience and knowledge of working in development sector
Familiarity with project management and development sector donor requirements e.g. USAID, ECHO, EU, DFID, DFAT, UN etc.
Knowledge of Tanzania legal and regulatory environment
Understanding of the Internal Control Framework and Risk Management concepts
Facilitation and coaching skills.