Job Description
BACKGROUND
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.
Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.
Plan International Tanzania has responded to the Burundian Emergency program in Kibondo and Kasulu since October 2015 due to Burundian refugees’ influx with special focus on Case Management, Psychosocial support activities and Education in Emergencies (EiE).
Dimensions of the Role
The role is operational level for the ER program will focus on the implementation of the day to day finance activities to ensure improved programme delivery, operational efficiency, compliance with Plan International policies and procedures for the following:
- Perform Transactions and corrections
- Filling and audit trail maintenance
- Month end and Year end Closure
- Cash management
- Assets Management
- Audits support.
- Payments processes
- Apportioned costs processing
- Compliance to Government laws, donor requirements and Plan Policies and Procedures
Accountabilities
Perform Transactions and corrections:
- Prepare and Pass JVs, payments Vouchers after review and approval
- Ensure the documents are properly reviewed against donor requirements, local laws and plan policies before processing them in the system.
- Capacitate none finance staff on key issues related to compliances
Filling and Audit Trail Maintenance:
- Maintain a well organised Hard copy and soft copy files with all supporting documents in the proper format and that are easily accessible.
- Ensure all document are properly stamped before filling.
Month end and Year end closure:
- Perform month end activities and year end activities with the help of Month end checklist tool.
- Prepare GL and balance sheet reconciliation reports on monthly basis signed as per delegation
- Prepare Bank reconciliation on monthly basis signed as per delegation
Cash Management:
- Manage Petty cash funding in the PU office.
- Ensure all the deposits are done timely in a proper manner
- Ensure that all cash drawn from Bank and receipts received are properly kept and banked on time.
Assets Management:
- Ensure Finance office assets are well managed.
- Participate on asset verification exercise for projects and for the respective PU.
Audit Support:
- Support the audit exercise by ensuring all supporting documents requested are available timely.
Payment Processes
- Timely preparation of requests for direct payments and requests for advance to staff at the PU when required.
- To facilitate payment for seminars, trainings workshops etc and doing liquidation in compliance of Plan Financial procedures and make sure that withholding tax and PAYE is deducted to all service providers, facilitators and part-time workers
Apportioned Cost Processing:
- Assist Finance Officer on cost Recovery charging are done on monthly basis. Ie. Fuel recovery and staff costs
- Advise none finance staff on proper coding and cost allocations
Compliance to Government laws, donor requirements and Plan Policies and Proceduresajira
- Process or prepare on a timely manner payment to Suppliers/Vendors, Various Partners and statutory deductions (PAYE,NSSF, WCF etc.) and post them in General Ledger accounting system.
Technical expertise, skills and knowledge
Essential:
- University degree in Accounting or Finance with minimum of 2 year of practical experience in similar field.
- Experience in usage of ERPS, such as SAP, 360 Dymanics etc.
- Demonstrated relevant progressive experience in similar posts
- Deeper understanding of the various Donor grants procurement rules and guidelines
- Fluent in English and Kiswahili languages
Behaviors:
- Models and promotes efficient services.
- Instil customer care attitude in teams.
- Promotes the development of effective systems and policies
- Promotes innovation and learning.
- Clear and effective communication.
- Models integrity.
- Builds motivated, proactive, effective and committed teams in all the support areas.
- To model best practices and excellence in support services delivery to plan and partners.
- Products and services comply with quality standards
- Ambitious, realistic and action oriented.
- Analytical and problem solving skills
- Excellent communication skills
- Strong team player and motivational skills
- Proficient in computer skills
level of contact with children
Occasional interaction with children
Physical Environment
The position will be based in Kibondo and frequent travel to the field.
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.