Administration Officer

Job Description

• HSEQ: Respect of the Golden rules and all the HSE rules and standards of TotalEnergies by all the staff, contractors, customers…
• Manage office leases and house rents for expatriates and upcountry employees.
• To ensure that office premises are in good state i.e. overall housekeeping is well maintained through liaison with service providers.
• To ensure that all services are provided on a regular basis and provide good value; process and ensure that all office‐running related bills are paid on time. Services such as Water, Electricity, Waste collection, Hygiene and Sanitation etc.
• Generally, ensure smooth running of the office, Monitor and manage office supplies, like stationery and other consumables to ensure their effective and efficient operation.
• Coordinate arrangements for meetings, visits, conferences, related to the company.
• In charge of all visas, work permit, resident permits and other government requirement for expatriates and their families. 
• To provide administrative assistance to senior management staff.
• Custody of land assets, tracking movements, regular updates of the Asset register.
• Maintain Administrative records for easy access by other stakeholders
• In charge of pest control for both offices and expatriate houses.
• Creating, updating, and maintaining purchase requisitions (PR) of HR and Administration department as per purchase procedures.
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• In charge of company licenses; application, regular updates, and custody.
• To undertake any other duty as assigned by the HR Manager.

Context and environment

The job involves both Office and out of Office assignments

Candidate profile

• Bachelor degree - Business related fields. Requirement can be waived in lieu of appropriate direct experience in Admin and logistics activities.
• Three years of professional work experience in Admin and logistics activities in a reputable organizations.
• Proven analytical and written presentation skills and ability to communicate to a number of internal and external stakeholders.
• Excellent mathematical skills and attention to detail.
• Ability to identify potential problems before they occur.
• Ability to manage day to day interactions with contracted external service providers and analyse their performance.
• Demonstrated capacity for self-organization.
• Computer skills, including internet navigation, and various office applications.
• Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.