Job Description
QUALIFICATION
Bachelor's Degree in Human Resources Management or any other relate field
MINIMUM EXPERIENCE
A minimum of 3 years of experience in HR and Office Administration
RESPONSIBILITIES
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Implementing office policies and strategizing improvements to existing processes
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Developing initiatives related to company culture and employee wellness
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Implementing critical safety procedures, including establishing evacuation plans, running drills, and setting up building security
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Handling and managing payroll/staff files and attendances.
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Onboarding and offboarding employees
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Directly assisting executives
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Planning events and meetings
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Coordinating travel for the directors
- Scheduling and managing calendars for company events
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Creating reports and sometimes presenting them
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Overseeing other office staff support
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Keeping books and records
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Interfacing with clients, vendors, building management, and employees on a regular basis
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Hearing (and resolves issues related to) complaints.
- Managing office budget and financial administration, from handling expenses to implementing processes
- Resolving employee conflicts
- Daily briefing to the Managing Director on status of pending deliveries, sales inquiries, registrations, and any other customer matters.
- Preparation of Proforma Invoices
- Opening and maintaining customer files Maintaining General files and record keeping.
- Respond to customer inquiries.
- preparation of customer sales agreements and related documentation
- preparation of documents for registration, VAT deferment etc.
- Preparation of documentation and files for customer deliveries
- follow up of payment of stamp duty of customer sale agreements.
- Handle correspondence with customers, e.g., payment reminders, notices of outstanding payments, demand letters.
- Distribution of customer monthly statements of account
- Assist in preparation/ renewal of Employment Contracts.
- Assist in preparation of Employment Letters; Warning Letters, Inter-office communication etc.
- Preparation of monthly performance reports for Sales Executives
- Maintaining Daily Sales Activity Reports of individual sales executives. Assist in preparation of travel documents/ application of Visas for Management.
- To carry out other duties and responsibilities that may be assigned by Management from time to time.
HOW TO APPLY
Send your CV to recruitmenttanzania@itmafrica.com
The subject of the email should be ‘HR and Administrative Officer Application’
The application deadline: 27th May, 2021