Senior Grants Officer

The Senior Grants Officer oversees the implementation of a grant-making strategy and the designation of sub-grants to organizations providing services and support to USAID AFYA YANGU program. The Senior Grants Officer will manage the financial administration of sub-grants, including approval of financial records and invoices. Ensures monitoring, compliance, and reporting of sub-grants. Oversees the financial capacity building of all sub-grantees and provides practical operational guidance to build the management capacity of the local organizations to meet contractual requirements and minimum reporting standards. Ensures timely and cost-effective project implementation, reporting activity results, and meeting project deliverables.

Job Grade: 9

This job is open to Tanzanians only

 Leadership

• Advise and contribute to the design, development, and implementation of sub-grants management
• Oversee the process of selecting sub-grantees for Award, and this will include establishing the selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective sub-grantees, and providing feedback to all applicants
• Make determinations of risk profiles of prospective sub-grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
• In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:
• • Ensure sub-grantee meets selection criteria
  • Budget analysis and negotiations
  • Complete submission of award documents for review and approval by Director of Grants, Contracts and Strategic Partnerships, Finance and Administration (F&A) Director, Chief of Party and/or Country Director, or as specified in the Delegation of Authority (DOA) matrix.
• Advise and contribute to monitoring and evaluation of activities in the context of grants management policies, procedures, and practices
• Ensure sub-grantees follow policies, procedures, and practices consistent with USAID, Jhpiego, and JHU regulations
• Responsible for overall financial and administrative management of sub-grantees, ensuring strict adherence to USG accounting policies and procedures
• Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Project Finance and Admin Director:
  • Jhpiego grants management policies and procedures
  • Policies and procedures for procurement under sub-grants
  • Interpretation of donor regulations
  • Preparation of solicitations (RFA, RFPs)
  • Modifications
  • Grantee monitoring
• Work collaboratively with the USAID AFYA YANGU team and headquarters staff to assure proper project and financial reporting, spending, and compliance

 Management

• Develop financial systems and procedures for sub-grantees.
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• Review, approve and manage sub-grantee budgets
• Coordinate the monthly reporting process when each grantee project submits requests for reimbursements and reports financial status, monitoring and evaluation data, and a narrative progress report.
• Review monthly financial reports and ensure that expenses are in accordance with the terms of the agreement and USAID, Jhpiego, and JHU rules and regulations
• Ensure that sub-grantees properly safeguard funds
• Process sub-grantee invoices upon approval
• Train sub-grantee staff on USAID, Jhpiego, and JHU financial reporting and accounting procedures. Identify training and other management and administrative support needs for sub-grantees
• Contribute to the annual work planning process for USAID AFYA YANGU
• Supervise grants officer(s)

• A Bachelor's degree or equivalent with six to seven years of relevant experience, a Master's Degree will be an added advantage.
• Minimum of 5 to 6  years of experience in grants design, accounting, and/or sub-grant management on large donor-funded international projects
• Demonstrated expertise with USAID cost principles, reporting requirements, financial regulations, and management systems
• Demonstrated experience managing the implementation of public health projects of over USD 1m per year in developing countries, with emphasis on RMNCAH
• Advanced skills in [Excel and QuickBooks]
• Proficiency in word processing and Microsoft Office
• Experience in developing replicable and sustainable projects in Tanzania
• Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform
• Fluent in written and spoken English and Kiswahili
• Excellent facilitation, oral and written communications skills
• Ability to travel nationally and internationally

All staff members of Jhpiego, regardless of the level of their responsibilities, are expected to:

•  Model the mission and values stated above
• Participate in the business development processes
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned, and provide feedback as needed
• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives

 Supervisory (for all supervisors)

• Coach and/ or mentor and develop others
• Lead by example to get desired behavioral/ attitudinal change from staff
• Carefully exercise equal and fair treatment in a supervisory role and handle disciplinary matters satisfactorily
• Delegate responsibility and authority as appropriate
• Provide regular feedback to your direct reports