Procurement Officer
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Procurement Officer


Procurement Officer

Baylor International Pediatric AIDS Initiative


Position Summary: The Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery of goods; soliciting and analyzing quotes.  

Duties and Responsibilities

  • Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;
  • Develop supply base, providing vendor listing for the supply of goods and services
  • Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally;
  • Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
  • Conduct purchasing functions in accordance with approved policies; Evaluate supplier’s performance; Preparation, review, and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)
  • Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;
  • Establish re-order levels in liaison with departmental heads;
  • Maintain an update of prices for the project’s common purchases/supplies
  • Maintain stock records of procured items
  • Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;
  • Follow up supplier’s payments;
  • Compile and maintain approved supplier’s log for both local and international suppliers;
  • Follow up customs clearance and arrange warehousing, delivery, and clearance;
  • Carry out any other duties that may be assigned.


  • The candidate must possess a minimum of a Bachelor’s Degree in Business Administration or any other related qualifications and Registered by Procurement and Supplies professional and Technician Board (PSPTB) and 3 years related experience in purchasing, and logistics management;
  • Possession of professional qualification will be an added advantage;
  • Experience in bio-medical procurement is an added advantage;
  • Good communication skills;
  • Knowledge ajira of purchasing procedures;
  • Strong computer skills with knowledge of supplies and stock management;
  • Ability to make judgment and decisions in accordance with the established policies and procedures;
  • Highly organized, detail-oriented and self-motivated;
  • Ability to prioritize and handle multiple tasks simultaneously;

APPLICATION INSTRUCTIONS:   Addressed to: Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or Deadline for application is 9th May 2018

More Jobs From This Company


  • Location: Mbeya, Mwanza
  • Job Title: Procurement Officer
  • Application Deadline: 2018-05-09
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