Administrative Assistant

Overview

Purpose: The Administrative Assistant is the main point of contact for all employees and visitors, providing administrative support and managing day to day queries related to the Company.

Duties and Responsibilities

• Answer and direct phone calls.
• Visa process for Management and staff to different destinations.
• Develop and maintain a filing system
• Monitor office expenses, budgets, and other expenditure.
• Order office supplies at competitive rates from suppliers
• Book travel arrangements – Tickets, accommodation, logistics etc.
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients, provide general support to visitors.
• Coordinating office repairs and maintenance issues in general
• Monitor Fleet and Company drivers/ Contracted service providers.
• Courier dispatches/tracking and delivering of packages to proper recipient within the organization.
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Qualification, Skills and Relevant Experience

• Minimum a Diploma in Administrative related functions or equivalent.
• At least 3 years administrative experience in a busy organization.
• Knowledge in air travel reservations will be an added advantage.
• Basic Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers, scanners and fax machines
• Proficiency in MS Office.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills - English and Swahili.
• Strong organizational skills with the ability to multi-task

How to Apply

Must provide Cv, Copies of Diplomas & Certificates, Letter of Application and any supporting References to the email:paulatha.paul@olamnet.com
Only shortlisted candidates will be contacted.