ASSISTANT HUMAN RESOURCE (1 POSITION) – MWANZA CLUSTER

Reporting to the Manager, Human Resource

Position Summary

He/ she provides day-to-day HR operational support for Mwanza Cluster on various HR functions. The role provides HR support in the areas of Recruitment and Selection, Training and Development, Compensation & Benefits, Performance Management, Employee Engagement and Relations, to mention but a few.

Roles and Responsibilities

• Ensuring that all relevant employee information is obtained and secured within an employee’s personnel file. The documents collected should be sent to HR Head office for filling as well
• Prepare and present briefing notes and recommendations as required. These may consist of recommendations for new job descriptions, postings, evaluations, disciplinary action, and conduct staff exit interviews.
• Support the completion of employee Probationary, Performance Improvement Plans (PIP) and Annual Evaluations.
• Liaising closely with HR at the Head Office to ensure Payroll for both full-time and non-full-time staff is timely processed and closed
• Ensure workplace practices are compliant with institution and employment standard policies and guidelines.
• Facilitating & coordinating recruitment and selection activities for Mwanza Cluster for all full-time staff, Visiting Consultancy, LOCUMS, Volunteers, etc., including maintenance of candidate/resume database and contracting.
• Provide input to the policy and procedure formulation and amendments on an ongoing basis and respond to employees and management inquiries regarding policies, procedures, processes, and programs.
• Ensure that all job descriptions for Mwanza Cluster staff and related employment agreements are current and maintained properly.
• Monitor the timely completion of all attendance timesheets and submitted to HR Office at the main Hospital.
• Handle employee relations, in collaboration with OHC’s Administrative Officers of Mwanza Cluster and Employee Relations Officer addressing concerns and fostering a positive working environment.
• Prepare letters and other correspondences as requested by employees are submitting them for signatures before handing them over to staff.
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• Support performance management process and facilitate professional development initiatives.
• Answer queries from the staff and enhance good relationships among them.
• Actively take role in all HR audits which include JCIA, Safe Care and other statutory audits.
• Ensure safe documentation of staff personal files with the required documents for Mwanza Cluster
• Assisting in conducting reference checks for the new staff.
• Prepare transfer, confirmation, promotions letters and submit them at HR main office for signature
• Update the list of existing staff/keeping up with the employee’s database and submit it to HR main hospital on monthly bases.
• Approve and keep track with all Part-time employees’ leaves for Mwanza Cluster.
• Collaborate with department heads to identify staffing needs and provide HR support.
• Any other roles assigned by the Supervisor or His/her Designee.

Qualifications and Experience

• Minimum three (3) years of relevant working experience
• Minimum Bachelor’s Degree in Human Resource Management, Public Administration, Business Administration or Psychology or related field.

PLEASE NOTE: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEWS. APPLICATION LETTER, CV AND EDUCATION CERTIFICATES SHOULD BE SUBMITTED ELECTRONICALLY TO: hr@akhst.org WITH THE SUBJECT LINE OF THE POSITION.

CLOSING DATE FOR SUBMISSION OF APPLICATIONS IS END OF BUSINESS DAY ON SUNDAY, 2nd FEBRUARY 2025

“AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net-zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to apply”.