Clearing & Forwarding Administrator

Company: Alistair

Location: Kurasini, Kurasini, Tanzania

About Alistair

Alistair is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions with core competencies in road freight and operational hire of material handling equipment. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. At the moment, the Group employees over 400 personnel, delivers services across sixteen countries and is poised for significant further expansion.

Core Services:

• Forwarding
• Customs & Clearance
• Energy Industry Support Services
• Equipment Rental
• Commodity Trading
• Integrated Solutions
• Warehousing
• Ocean Freight

Industries:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewables

Vision

To be known as the Company that makes Africa work better.

Company Behaviours

Honesty, Customer Focus, Continual Improvement, Humility, and Safety.

Accountabilities & Responsibilities

• Tracking and updating shipment location and clearing status.
• Gathering documents and physically filing all shipment documentation.
• Gathering documents and updating the electronic shipment and client database.
• Performing any other relevant duties assigned by the supervisor within the scope of the position.
• Online GCLA applications for importations, transport, and cargo exportations.
• Ensuring all Local shipment updates are timely done for all other clients.
• Tracking and ensuring all current shipment ETA’s are updated and any issues are timely communicated.
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• Preparing properly drafted letters with no grammatical errors.
• Ensuring Online TFDA applications are done as soon as a full set of documents are received.
• Preparing and lodging flatbed letters upon shipment arrival.
• Ensuring all shipment releases are attached to the Google folder and uploaded to the clearing intranet folder.
• Properly scanning and saving clearance invoices and receipts on the respective shipment folders on Google Drive.
• Attaching JC on a smart sheet for each respective shipment.
• Adding new shipments on a smart sheet once new pre-alerts are received.
• Checking and cross-checking all pre-alert documents received and requesting necessary information.

Education, Skills & Qualifications

• Post-Graduate Education in business management or a similar field of study.
• Operations Management (Desired)
• 3 years’ experience in operations management and clearing/forwarding
• IT Literate, specifically on all MS Office applications and data management systems.
• Logistics / Service Support experience
• Innovative and creative thinking
• Excellent customer management skills
• Strong initiative and problem-solving techniques
• Strong leadership and influencing skills
• Strong Communication Skills

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the Company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.