Key responsibilities & tasks

• Assists in overseeing the purchasing of food and supplies at various locations around Arusha on a daily basis for all campuses
• Conducting risk assessment and coming up with internal control measures on inventory management and the entire procurement process.
• Assist to overseeing and conduct general shopping as required for other Departments of the School
• Sourcing competitive suppliers based on quality, price and efficiency for all sections of the school
• Conduct procurement audits in accordance with internal controls and general professional procurement practices.
• Assist in Sourcing new suppliers and comparing prices
• Conducting regular supplier reviews to ensure value for money and quality supplies.
• Ensuring accurate purchasing data on a daily basis, captured and processed accurately before it is submitted to accounts payable office.
• Create contracts where appropriate and assist in preparing and implementing tenders as need arises
• Setting up goods receiving departments at all campuses. Managing the goods receiving process
• Perform monthly inventory valuation of all store items in main and sub location stores as per guidance from the Accounts.
• Assists to oversee other purchasing staff reviewing their work regularly
• Assist in conducting regular reviews of pricing and making sure the school is getting the best available price
• Managing stock inventory in the school, across all campuses and all departments and reviewing usage of inventory

Other Duties:

• Periodically suggest improvements to the departments’ procedures and submit to supervisor for approval.
• Participate in House Checks as requested by Community Relations team.
• Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
• Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annum.
• Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.

• To ensure that all members of your department/s understand the school’s Child Protection Policy by having at least two internal discussions/meetings in addition to the annual Child Protection Officer refresher courses run by the Community Relations team.

Key Result Areas

• Ensure all purchasing requests are completed within an appropriate time-frame
• Ensure all accounts and other documentation is clear, concise and completed in the agreed time-frame
• Maintain relationships with existing suppliers and source new suppliers for competitive prices
• Process improvement
• Assist with forecasting and forward planning
• Implement bulk-purchasing where appropriate
• Making sure all stock goes through good received and ensuring suppliers deliver on their promises.
• Improve inventory controls for each campus and each department

Qualifications & Key

• Bachelor degree in procurement, supply chain and logistics, must be CPSP qualification as recognized by PSPT Board, Master’s degree in the relevant field will be an added advantage.
• Strong communication and negotiation skills both oral and written.
• Proficient in use of MS Word and Excel.
• Good at managing a team effectively and efficiently.
• Ability to work well under pressure and to react with common sense and urgency if required, to solve purchasing problems.
• Hard-working, focused, patient and tolerant.
• Fit and healthy.
• Excellent time management skills, ability to work well under pressure and think on your feet.
• Possess strength and drive, patience and tolerance and practicality whilst being efficient.